Minutes, January 15, 2019

Minutes from the January 15, 2019 Clarksville CDC Monthly Meeting

 

Board Members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Chris, seconded by Malcolm, the minutes from the November 20, 2018 monthly board meeting were approved.

2.    BJ and Rose presented the financial reports from November and December 2018. November showed a net gain of $3,907, with a checking balance on November 30 of $20,667, savings balance of $51,237; December, a net gain of $1,807, with a checking balance on December 30 of $5,762, savings balance of $76,999.  

Expenses from the holiday event were higher than in years past because we invested in some supplies/decorations that can be used multiple times. OWANA will contribute $100 toward the cost of the event. Rents were down a bit, but tenants who are behind are on payment plans and are catching up. Utilities were higher because a switch to e-billing led to a delay in billing/payment. On a motion by Malcolm, seconded by Kim, the November & December financial reports were approved.

Notes from the Finance Committee are at the end of these minutes.

3.    Rose presented the property management report. Approximately half of our  tenants are paying rent through Venmo which is improving the facility of rent collection. All but 2 tenants are up to date—payment plans are in effect. There were few repairs in November & December.

After meeting in Executive Session to discuss specific tenant matters, the board voted to instigate the eviction process for one household and agreed to extend a lease for another to coincide with the end of the 2019-2020 school year (when their child will finish at the neighborhood school.)

4.    Mary reported that the schedule for Clarksville Buaas-Martin LHD informational house parties has been set. They will run from late January through the end of February. Property owners who live in existing LHDs are scheduled to attend each one. A binder has been prepared that contains neighborhood photos of remodels/renovations/add-ons that would be allowed under draft LHD design standards. It will be at all house parties.

5.    Mary reported that the demolition of 1002 Charlotte will proceed. The homeowner is not interested in the CCDC moving the house to 1611 W. 10th (CCDC land leased from the City of Austin.) The date for releasing the demo permit is not known, but CCDC tenants who live in the cul-de-sac want to know when it will happen so that they can take necessary precautions for their children. The homeowner was agreeable to our moving the house, but set an unrealistic deadline for our making that happen. When we were unable to meet the deadline, she would not extend it.

6.    Paula reported that the CCDC/OWANA Holiday Party, held December 15, 2018, was a big success. More people attended than in the past. The kid’s crafts & snow machines changed the event from a quiet caroling event to a party. And the tamales and queso were very popular, as were Santa & Mrs. Claus. This year the caroling was limited to 2 houses—Pumpkin Brown’s and Willis Littlefield’s. Some carolers would have liked to make more stops.

7.    The first planning meeting for the 2019 Clarksville Family Fun Fest is scheduled for the end of January. Let Mary know if you have any ideas.

8.    No Other Business was discussed

9.     The board met in Executive Session to discuss two tenant-related issues.

 

The Finance Committee met prior to the Board meeting.

Present: BJ Friedman, Mary Reed, Kim O’Brien, Rose Gabriel.

November and December 2018 expenses were discussed, including expenses related to the Holiday Party, an LHD expense for rent (payment to St. Lukes Church for the 11/8/18 community meeting with City Historic Preservation representatives.)

Prior to the meeting, Rose and BJ met to orient BJ in her new role as CCDC Treasurer, reviewing finances, process, etc. It was a productive meeting for both of them.

Rose reported the following:

·      She is beginning to store financial documents on Google docs

·      She is planning to will purchase a fireproof box to store our deeds

·      It’s time to start the process for our bi-annual audit

·      We will be building a new house at 1611 W. 10th Street. We need to start plans, surveys, architect fees, etc. She asked for $10,000 to be set aside in order to get started. The money will eventually be reimbursed—either through funds from the Austin Housing Finance Corporation (City’s affordable housing bonds) if we are successful in receiving funds, or from HomeBase (funds remaining from OWANA’s affordable housing money.) AHFC previously funded 80% of costs, but now only will fund up to 50%--although this may change as they develop new processes. May 1st is the first funding period we will be able to apply for.

Agenda, February 19, 2019

Agenda for Clarksville CDC Monthly Meeting

February 19, 2019

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the January 15, 2019 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on Clarksville Buaas-Martin LHD informational house parties. Mary Reed, 10 minutes.

5.    Update on 1002 Charlotte. Mary Reed, 1 minute.

6.    Discussion of annual membership drive and upcoming Board of Directors election (4 positions up for election; voting to take place April 16, 2019, prior to the Annual Meeting.) Kim O’Brien, 5 minutes.

7.    Report on plans for the May 19, 2019 Clarksville Family Fun Fest. Mary Reed, 5 minutes            

8.    Other Business

9.     Executive Session, if necessary

Notice of action taken by electronic vote:

On January 29 and 31, 2019, the board took action on two tenant matters: one regarding possible adjustment to a rent increase schedule, the other waiving of late fees due to federal government shut-down.

 

 

 

 

Minutes, November 20, 2018

Minutes from the November 20, 2018 Clarksville CDC Monthly Meeting

Board members present: Aly Byatt, BJ Friedman, Malcolm Greenstein, Kim O’Brien, Mary Reed, Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Malcolm, seconded by BJ, the minutes from the October 16, 2018 monthly board meeting were approved with changes. These changes are reflected in the official copy, as well as the copy posted on the CCDC website.

2.    We showed a net financial gain of $3,190 in October. As of the end of that month, the CCDC had $14,904 available in our checking account, and $51,237 in savings.

3.    All tenants but 1 are current on rent. The one who is not is on a payment plan to get current. After meeting in Executive Session the board decided on a rent increase for a tenant whose income verification warranted it. Said tenant’s lease was renewed for six-months. Any lease extension will require income verification.  

4.    The Board welcomed Aly Byatt to the CCDC Board of Directors. Aly was appointed in October to fill the vacancy left by Teri Taylor’s resignation. Her term will run until April 2019. Aly has hit the ground running—already having attended 2 public meetings and the CCDC’s 40th Birthday Party.

5.    The Board discussed the recent COA-sponsored Local Historic District information session for property owners, held November 8 at St. Luke Church, and discussed next steps. Mary reported that she has had some meetings with some of the people who raised questions at the meeting to share information. The meetings have been productive and polite. As a result of the information session, Mary is drafting some fact sheets to included information on what an LHD is and isn’t, what it does and doesn’t do. And she’s taken photos of houses in the area—new construction—that would be allowable, to provide concrete examples. These will be shared at the house parties that will be held in 2019.

6.    The board discussed 1002 Charlotte, a contributing property. The new owner is seeking approval from the Historic Landmark Commission to demolish the house. As a possibility for saving the house, Mary and Rose are in the process of determining if the structure can be moved to the City property on W. 10th slated for construction of a CCDC home.

7.    The CCDC 40th Birthday Party, held October 28 at the Haskell House, was a huge success, a fantastic celebration. Everyone enjoyed the fellowship, the BBQ, and Leanne Atherton’s music. And sponsorships covered the cost of the party.

8.    The CCDC/OWANA Holiday Party will be held on Saturday, December 15. There will be crafts for kids, beginning at 5. Santa & Mrs. Claus are scheduled to arrive at 5:30. Neighborhood caroling, led by Francis Barton, will start at 6. Food this year will be tamales and hot chocolate from Zocolo and sweets from Nightcap.

9.    Other Business: There will be no board meeting in December. Next meeting: Tuesday, January 15, 2019.

10.   The Board met in Executive Session to discuss a tenant issue.

 

Agenda, January 15, 2019

Agenda for Clarksville CDC Monthly Meeting

January 15, 2019

6:30 p.m.

Haskell House

1703 Waterston

 

--   NOTE LOCATION   --

  

1.    Approval of minutes from the November 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

  

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

 

3.    Property management report. Rose Gabriel, 5 minutes.

 

4.    Report on upcoming Clarksville Buaas-Martin LHD informational house parties. Mary Reed, 10 minutes.

 

5.    Update on 1002 Charlotte. Mary Reed, 5 minutes.

  

6.    Report on CCDC/OWANA Holiday Party, held December 15, 2018. Paula Hearn, 5 minutes.

  

7.    Initial planning discussion for the 2019 Clarksville Family Fun Fest. Mary Reed, 7 minutes

 

8.    Other Business

  

9.     Executive Session

Minutes, October 16, 2018

Minutes from the October 16, 2018 CCDC Monthly Board Meeting

Board Members Present: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Mary Reed, Kim O’Brien, Chris Thomas, Gregory Tran

Others Present: Aly Byatt, Tracey Rose

1.    On a motion by BJ, seconded by Chris, the minutes from the August 21, 2018 monthly board meeting (recorded by Chris) were approved.  On a motion by Aubrey, seconded by Paula, the minutes from the September 18, 2018 monthly board meeting (recorded by Paula) were approved. 

2.    As of September 30, 2018, we had $9200 in our checking balance, $51,000 in saving. Donations are coming in for the 40th birthday party which should cover the costs. Also, we raised $1000 on the “auction” of 4 ACL 3-day passes, donated to the CCDC by C3 Productions, via OWANA. Monthly expenses included picnic table repairs at the Haskell House. HH. The City had planned to either replace the Haskell House roof, or replace shingles prior to the 40th Birthday Party, but rain is causing a delay.

3.    Per the property management report, two tenants are behind on rent, but are on payment plans to bring them up to date.

4.    There currently is a vacancy on the CCDC Board of Directors due to Teri Taylor’s resignation. Mary reported that an email was sent to all current members regarding the vacancy. Although a number of people expressed some interest, only one followed through and will be interviewed tonight in Executive Session.  

Following the Executive Session, on a motion by Gregory, seconded by Chris, the Board unanimously approved the appointment of Aly Byatt to fill the vacancy on the Board. Aly will serve until April 2019.

5.    Mary reminded the Board of the City staff briefing on the Local Historic District process to be held October 17, 6:30 p.m.at the Haskell House.

6.    Mary reminded the Board about the COA-sponsored LHD information session for property owners to be held on November 8, 7 p.m., at St. Luke Church. 

7.    Mary gave a report on plans for the CCDC’s 40th Birthday Party, to be held October 28, 3-5 p.m. at the Haskell House. BJ has created an evite, sent to special friends of the CCDC. Flyers inviting all neighbors have been delivered door-to-door, along with emails sent to the neighborhood, OWANA, and others. Tents will be set up for the band and the catering. Lee Ann Atherton will play. There will be cake, decorations, and (short) speeches—Mary, Malcolm, and John Henneberger.  

8.    Mary gave an update on 1002 Charlotte. For the second time, the owner didn’t show at the Historic Landmark Commission hearing regarding demolition of the structure, a contributing structure to the Clarksville NHRD, but not historic on its own merits, so it has no protection from demolition. Another hearing will take place. An issue of concern regarding the house: lead dust that will occur with demolition—there are 10 young children living in the cul-de-sac. Will the owner take this into account should the house be demolished?

Mary has reached out to the owner to discuss options—so far, without success. One option the CCDC would like to discuss: should the demolition permit be approved, can the house be moved and serve as CCDC housing? Rose Gabriel, CCDC property manager, will conduct research to see if this is a viable option.

9.    Other Business: 

Paula reported that she has turned in an application to the community parks program for improvements to the Mary Baylor Clarksville Park. She included an arbor by the splashpad, repainting of the basketball lines, and planting a tree by the bathhouse, assuming it won’t interfere with the pipes.

Mary shared information from NextDoor about a 30-year old aggressive husky, white male, with possible mental health issues who’s reported to have confronted women at 9th and Blanco, 12th and Lorraine, other places in neighborhood, and at CVS (according to one or our tenants.) Police advise to call 911 if seen or threatened.

10.    The board met in Executive Session to discuss filling the vacancy on the Board created by Teri Taylor’s resignation.

  

Action taken via Electronic Vote:

Due to a lack of quorum at the September meeting, electronic votes were taken on the following items. These matters were time-sensitive and could not be postponed until the October meeting.

 

·      On September 21, 2018, the board voted unanimously to approve the proposed FY 2018-19 Budget.

·      On September 22, 2018, on a motion by BJ Friedman, seconded by Paula Hern, Gregory Tran was unanimously appointed to a vacancy on the Tenant Selection Committee. He fills a board member slot on the TSC vacated by the resignation of Teri Taylor from the CCDC Board. His term runs through May 2020.

·      On September 23, 2018, on a motion by Kim O’Brien, seconded by Aubrey Carter, BJ Friedman was unanimously elected to fill the vacant Treasurer position vote. She replaces Teri Taylor. Her term runs through May 2019.

Agenda, November 20, 2018

Agenda for Clarksville CDC Monthly Meeting

November 20, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the October 16, 2018 monthly board meeting. Kim O’Brien, 5 minutes.   

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Welcome Aly Byatt to the CCDC Board of Directors. (Appointed in October to fill the vacancy left by Teri Taylor’s resignation.) Mary Reed, 5 minutes.     

5.    Report on COA-sponsored LHD information session for property owners, held November 8 at St. Luke Church and discussion of next steps. Mary Reed, 10 minutes.

6.    Update on 1002 Charlotte. Mary Reed, 7 minutes.

7.    Report on the CCDC 40th Birthday Party, held October 28 at the Haskell House. Mary Reed, 5 minutes.

8.    Report on CCDC/OWANA Holiday Party. Paula Hearn, 5 minutes.

9.    Other Busines

10.    Executive Session (if necessary.)

Minutes, September 18, 2018

Minutes for CCDC Board Meeting, September 18, 2018, Haskell House, 6:30 pm

  

Board Members Present:  Aubrey Carter, Mary Reed, Paula Hern

Others Present: Rose Gabriel

 

1. Minutes from last month’s meeting were not approved as there was not a quorum.

2. Financial report from Rose Gabriel. August shows a net gain of $2,275. The checking balance on 8/30/2018 was $6,184 and savings was $51,237. The financial report is attached. There was a finance committee meeting with treasurer elect, BJ Friedman on September 11. The budget for 2018-2019 was reviewed. It will be sent to the board for an electronic vote September 20.

3. Rose presented the property management report. Two tenants are struggling with payments. One is three months behind; a payment plan was negotiated and rent will be up to date by the end of the year. The other is also on a payment plan. All other tenants are current on rent.

4. Due to the lack of quorum, no action taken on election of a new treasurer. An electronic vote will be taken later in the week.

5. Due to the lack of quorum, no action taken on the appointment to the Tenant Selection Committee. An electronic vote will be taken later in the week.

6. Mary briefly discussed the current vacancy on the CCDC Board. Mary made contact with those individuals suggested, but no one was able to commit to being a board member. Mary will do outreach to the CCDC mailing list detailing the obligations and qualifications to see if anyone is interested. 

7. There was a reminder for Board members to have the training for Local Historic Districts, October 17, 6:30 pm, on their calendars. It will be held at Haskell House.

8. There was also a reminder for the COA-sponsored LHD information session for property owners that will be held November 8, 7pm, at St. Luke’s Church. 

9. Mary reviewed the plans for the CCDC 40th Birthday Party, October 28, Haskell House. BJ has come up with the graphics for the invitation for the party. Mary will be sending separate invitations to special people like former board members and Pastor Manning. There will also be a flier and email invitation to get the word out about the party. Carrot cake is being provided by Food Food in Tarrytown. BJ is getting the cake. Leigh Ann Atherton will be providing the music and Johnny is doing the sound system. Salt Lick may be providing the food but Freedman’s is also putting out a bid for the catering as well. There will be tents up for the music and food as it is a possible rain day. If it is hot, misters will be out. Mary will be soliciting sponsors this week. Teri is doing a sign thanking all sponsors and that will be up and visible at the party. Teri is also doing the fliers. The t-shirts Aubrey designed will be for sale. Malcolm and Mary chose a photo of Pumpkin and Ruth Ann that will be framed and hung in the neighborhood center next to Pauline’s. It will be the same size as Pauline’s as well. The party starts at 3 and food available at 3:30. The city proclamation of CCDC’s birthday will be on October 4, 5:30 at city hall. Everyone who can attend is asked to be there.

10. Mary gave an update on negotiations with the owner of 1002 Charlotte to avoid demolition and maintain it as a contributing house. Mary and Malcolm with one other went to the historic landmark meeting at city hall on 9/10. The owner did not show and so the demolition request was postponed until next Monday, September 24. The owner then told Mary she was not going to demolish the house but only renovate. She sent drawings of her plans to Mary which Mary passed on to the neighborhood preservation office. The feedback Mary received from the preservation office was that the house would no longer be a contributing house if the plans were approved. Mary forwarded the comments to the owner and has since not heard back from the owner. Anyone who can attend the 9/24 meeting, please do so. An argument offered to help stop demolition was to ask that the owner follow requirements for a house with lead based paint and possibly asbestos.

11. Report on the ice cream social was all positive. The event was successful and had a happy energy with parents congregating in front  of Haskell House and socializing.

12. Under other business, Paula discussed the Community Activated Project process through the city parks department to get projects approved. The plan is to use the money left over from the shade structure project, $1000, to build a simple pergola by the splash pad, plant a tree at the northwest corner of the bathroom building and re-paint the basketball court. The cost of these will be more than $1000, but the plan itself has to be approved first and funding can be solicited to complete the project. Or at least that is the hope. The next deadline is October 1, so Paula will attempt to complete and turn in the request by then.

13. There was no Executive Session.

Minutes, August 21, 2018

Minutes from the August 21st, 2018 Clarksville CDC Monthly Meeting

 

Board members in attendance: Chris Thomas, Mary Reed, BJ Friedman, Paula Hern, Aubrey Carter, Gregory Tran

Others in attendance: Rose Gabriel

1.       We approved minutes from the July meeting. Aubrey made the motion. Paula second. One correction was requested: BJ’s name does not have periods in it. [Secretary’s. note: this correction has been made and is reflected in the minutes posted on the CCDC website.]

2.       We reviewed the financial report. We had a loss of $6,022 in July. Current checking balance is $10,632.

3.       We reviewed the property management report. All but two tenants are current on their rent. One is on a payment plan and on schedule to be caught up by October 15; the other is currently 1 month behind. 

4.      Because of a scheduling conflict with CCDC board meeting, Teri Taylor has resigned her position on the board. Several potential options for board members were discussed. Mary suggested all members should give some thought to anyone they know that might be interested. We will discuss further via email.

5.       The Local Historic District training will be on October 17th at 7:30pm at the Haskell House. Mary will see if we can move it to 7:00pm. Mary suggested everyone review the material on the LHD website beforehand. There will be a neighborhood-wide session sometime after that, with the potential of  having house parties afterwards to inform/educate the neighborhood.

6.       The Ice Cream Social will be this Sunday from 3-5. Mary instructed the volunteers to show up no later than 2:15 for prep work. We need someone to go to the grocery store beforehand for supplies; BJ volunteered. Rose will turn the A/C in the HH on Sunday morning

7.       We discussed the city-owned lot at 1611 West 10th. Mary heard back from the city. The lot is being turned over to AHFC on August 30th. AHFC will ground lease the property to the CCDC for construction of a new house. Rose will be meeting with ACDDC next Wednesday to determine the lot size house size and site plan. There was discussion about whether it should be 1 story or 2. We will investigate the possibility of excavating the lot and building 2 stories. 

8.       We discussed the housing initiative proposal. Mary submitted the proposal Austin Community Foundation, but found out later that they have a maximum word count requirement. Mary might revise, but has concerns that we will not properly get our point across with fewer words.

9.       No other business was discussed.

10. The Board did not meet in Executive Session. The meeting adjourned around 7:10.

Agenda, October 16, 2018

Agenda for Clarksville CDC Monthly Meeting

October 16, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

 

1.    Approval of minutes from the August 21 and September 18, 2018 monthly board meeting (August minutes recorded by Chris Thomas; September minutes recorded by Paula Hern.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes

4.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.          

5.    Reminder of Board training for Local Historic District, October 17, 6:30 p.m., Haskell House. Mary Reed, 5 minutes.

6.    Reminder of COA-sponsored LHD information session for property owners, November 8, 7 p.m., St. Luke Church. Mary Reed, 5 minutes.

7.    Review plans for the CCDC 40th Birthday Party, October 28, 3-5 p.m., Haskell House. Mary Reed, 5 minutes.

8.    Update on 1002 Charlotte. Mary Reed, 7 minutes.

9.    Other Business

10.    Executive Session (if necessary.)

Action taken via Electronic Vote:

Due to a lack of quorum at the September meeting, electronic votes were taken on the following items. These matters were time-sensitive and could not be postponed until the October meeting.

·      On September 21, 2018, the board voted unanimously to approve the proposed FY 2018-19 Budget.

·      On September 22, 2018, on a motion by BJ Friedman, seconded by Paula Hern, Gregory Tran was unanimously appointed to a vacancy on the Tenant Selection Committee. He fills a board member slot on the TSC vacated by the resignation of Teri Taylor from the CCDC Board. His term runs through May 2020.

·      On September 23, 2018, on a motion by Kim O’Brien, seconded by Aubrey Carter, BJ Friedman was unanimously elected to fill the vacant Treasurer position vote. She replaces Teri Taylor. Her term runs through May 2019.

 

Agenda, September 18, 2018

Agenda for Clarksville CDC Monthly Meeting

September 18, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

  

1.    Approval of minutes from the August 21, 2018 monthly board meeting (minutes recorded by Chris Thomas.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Election of BJ Friedman to position of CCDC Treasurer. Mary Reed, 3 minutes.

5.    Appointment of Gregory Tran to vacancy on the Tenant Selection Committee. Chris Thomas, 3 minutes.

6.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.          

7.    Reminder of Board training for Local Historic District, October 17, 6:30 p.m., Haskell House. Mary Reed, 5 minutes.

8.    Reminder of COA-sponsored LHD information session for property owners, November 8, 7 p.m., St. Luke Church. Mary Reed, 5 minutes.

9.    Review plans for the CCDC 40th Birthday Party, October 28, Haskell House. Mary Reed, 5 minutes.

10.   Update on 1002 Charlotte. Mary Reed, 7 minutes.

11.   Report on the Ice Cream Social held on August 26. Mary Reed, 3 minutes.

12.   Other Business

13.    Executive Session (if necessary.)

 

Minutes, July 17, 2018

Minutes from the July 17, 2018 Clarksville CDC Monthly Meeting

Board members present: BJ Friedman, Mary Reed, Chris Thomas, Gregory Tran, Aubrey Carter, Malcolm Greenstein,

Others present: Rose Gabriel

1.    Financial and property reports were presented first because the meeting was started with insufficient members to vote on passing previous minutes. As of 6/30/2018, the checking account had balance of $0.01 due to a June expense of $6,974.00 on make-ready preparations for properties. The saving balance is $57,328.

2.    One tenant is one month behind in rent; lease will not be renewed until tenant is current on rent. Another tenant is one month behind and has submitted a plan to catch up. The plan was accepted and they are living up to plan. 

3.        Upon Malcolm's arrival, and on a motion by Chris, seconded by B.J., the minutes were reviewed and passed unanimously.

4.    A discussion was held about the adoption of a new Tenant Selection Policy. The move to approve was made by Chris and seconded by Aubrey. The vote was unanimous.

5.    The website for the Clarksville Buass Martin Local Historic District is up at www.clarksvillebuassmartinlhd.org  Fliers will be distributed when school returns to session. There was a discussion of the LHD and how to proceed. Mary said that she believes that the first step will be for the City to hold a meeting in the LHD area to educate people about the LHD process. There will also be training for board members about the LHD details as we'll as house parties to help property owners understand LHDs and to get their questions answered. 

6.    A date of August 26th was set for the Ice Cream Social. A time of 3-5pm was suggested. The social will be at the Haskell House this year and we will rent a drip/swamp fan.

7.    The meeting adjourned at 7:03pm.

 

 

Agenda, August 21, 2018

Agenda for Clarksville CDC Monthly Meeting

August 21, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

 

1.    Approval of minutes from the July 17, 2018 monthly board meeting (minutes recorded by Aubrey Carter.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.        

5.    Reminder about Board training for Local Historic District. Mary Reed, 5 minutes.

6.    Discussion of plans for the upcoming Ice Cream Social, August 26, 3-5 p.m, at the Haskell House. Mary Reed, 5 minutes.

7.    Update re vacant city-owned lot on West 10th. Mary Reed, 5 minutes.

8.    Update re housing initiative proposal. Mary Reed, 5 minutes.

9.    Other Business

10.     Executive Session (if necessary.)

Minutes, June 19, 2018

Minutes from June 19, 2018 Clarksville CDC Monthly Meeting

Board Members in Attendance: Aubrey Carter, BJ Friedman, Paula Hern, Mary Reed, Chris Thomas, Gregory Tran

1.     The minutes from the May 15, 2018 monthly board meeting were approved with corrections. Greg made the motion and Paula seconded.

2.     The Financial Report was given by Mary as Rose was not able to attend. We had a net loss of $10,256.02 for the past month due to expenses related to repair and painting of the Neighborhood Center, a new AC unit at 1812A Waterson, and tree trimming in the cul de sac. Our checking balance is $5716, savings balance $68,020.31. Aubrey moved approval of the Financial Report, and Paula seconded.

3.     The Property Management Report was submitted by Rose. One tenant is behind one month on rent; another tenant who has been behind has had a payment plan established to become current by 10/15/18. One unit is vacant with new tenant selection underway. One tenant is providing income verification in order to renew lease. BJ moved to approve the Property Management Report; Aubrey seconded.

4.     Chris reported on the appointments to the Tenant Selection Committee. Chris moved and Aubrey seconded the motion for the new appointments. Current committee members whose terms have expired agreed to continue and be reappointed. BJ will be the new board member and Pamela Jackson will be the new tenant member. The current makeup of the Tenant Selection, and their term of service, is as follows:

Term ends

Chris Thomas, CCDC                            May 2019

Teri Taylor, CCDC                                May 2020

BJ Friedman, CCDC                             May 2020

Malcolm Greenstein, CCDC                May 2019

Bob Bauer, at-large                            May 2019

Chris Crane, at-large                           May 2020

Pamela Jackson, tenant                      May 2019

5.     The revised Tenant Selection Committee policy was discussed. Minor edits were suggested. The revised policy will be brought back for approval at the June board meeting after revisions are made, including how expired terms will be handled and to include staggered terms for committee members.

6.     Mary provided an update on the Local Historic District (LHD) proposal. Allison submitted the proposal to the city staff who suggested changes. Allison made changes appropriate for our proposal. Mary and Kim read the edited proposal and made additional changes. In the meantime, the neighborhood maps had to be redrawn. As soon as the maps are available, the proposal will be uploaded to the LHD website for neighborhood residents to read.

7.     Mary provided a report on the Clarksville Family Fun Fest 2018, held June 10, 2018. Board members expressed satisfaction for the event. The music was uniformly great; the clown’s performance was a big draw for families. The food provided by Mission Dogs was not child friendly and not as appealing as we would have liked. The climbing wall was also very successful. Rose will provide a comparison chart of profit/loss for the Fest over the past several years.

8.     Other business: Paula mentioned a neighbor suggested that we should charge a membership fee. The board discussed the idea and decided that since members of CCDC are shareholders in the organization, charging a membership fee would be inappropriate. It was also mentioned that interested neighbors are welcome to make donations to the CCDC.

The board also discussed potential opportunities for expanding our rental property inventory.

9.     The Board did not meet in Executive Session.

10.  The meeting was adjourned at 7:05 PM.

Agenda, July 17, 2018

Agenda for Clarksville CDC Monthly Meeting

July 17, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the June 19, 2018 monthly board meeting (minutes recorded by BJ Friedman.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Adoption of revised Tenant Selection Committee policy. Chris Thomas, 5 minutes.

5.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

6.    Discussion of date for Ice Cream Social. Mary Reed, 5 minutes.

7.    Other Business

8.     Executive Session (if necessary)

 

Minutes, May 15, 2018

Minutes from May 15, 2018 Clarksville CDC Monthly Meeting

Board members in attendance: Aubrey Carter, Malcolm Greenstein, Paula Hern, Kim Kronzer O’Brien, Mary Reed, Gregory Tran

Others in attendance:  Rose Gabriel

1.    On a motion by Malcolm, seconded by Paula, the annual meeting minutes were approved. And on a motion by Malcolm, seconded by Aubrey, the monthly minutes were approved with corrections. (corrections noted on this copy.)

2.    Rose reported that we showed a net gain of $4,753 for the past month. Our checking balance as of the end of April is $14,624, savings balance $66,020. Rose warned the board to expect an increase in expenses in the upcoming month due to exterior work being done at the Neighborhood Center and the installation of a new a/c unit at 1821A Waterston.

3.    Rose’s property management report showed that all units are occupied and all tenants are current on rent. Regarding leases that are expiring this summer, everyone will renew except for 1011A Charlotte and 1009B Charlotte. These tenants are moving on of their own accord to pursue other housing opportunities, including this success story: one tenant will be buying a home!

4.    APD Officer Ryan Tedford attended the meeting to introduce himself and to see what if any safety concerns we have in Clarksville. Officer Tedford, along with 9 others, works the nightshift in the Baker sector (that stretches from IH35 to 360, Colorado River to 183.) Clarksville is in Baker 2. He reported that there is not much crime in historic Clarksville. Statistics for this year show that the biggest problems are crashing into vehicles and leaving (6) and car burglaries (3). There are more burglaries of vehicles in “greater” Clarksville, as well as DWIs because of our proximity to W 6th Street.

In response to Officer Tedford, Mary reported that our biggest issue is public safety. Our neighborhood has become a shortcut for people who don’t want to be caught in traffic. She told him that it was only a matter of time before someone is injured or worse, and asked what could be done? Officer Tedford said that policing in Austin is more reactive than proactive, but there are things that could be done, for example: officers could spend their “down” time in the neighborhood looking for parking/traffic violations. Another possibility is for him to contact the District Representative—it is their job to watch for these kinds of things. With that being said, though, he noted that when APD starts writing tickets, it’s often the people who live in the neighborhood get ticketed and they might get irritated. Our District Representative is Officer Harvey, 512-974-8123. Ryan will write up what we’ve talked about and pass it on to Officer Harvey. Neighborhood residents may contact Officer Harvey as well.

5.    On a motion by Malcolm, seconded by Aubrey, the current officers were reelected to another one-year term. Mary Reed, president; Chris Thomas, vice-president, Kim Kronzer O’Brien, secretary; Teri Taylor, treasurer.

6.    New appointments are needed to the Tenant Selection Committee. RuthAnn Brown, was serving in a seat designated for board members, the tenant representative has left CCDC housing, and many serving have terms that have expired. Chris, chair of the TSC, will check with current TSC members to insure they want to continue to serve and will make recommendation to fill the two current vacancies.  

Rose will review the duties of TSC to make sure that current policies are up-to-date.

7.    The Clarksville Family Fun Fest is set for May 20, 2018, 1-5 p.m. Mary reminded the board that set up will begin at 10 a.m. and everyone needs to be there.

8.    Mary reported a good turnout for the Buaas-Martin walking tour, probably 25-30 people. Participants enjoyed themselves and learned a lot about the neighborhood. We will offer the tour again in the fall, for those who couldn’t make it that day. People learned a lot about the neighborhood. People who couldn’t come that day asked if we could do it again.

The John Warfield Center for African and African American Studies sponsored a walking tour of Clarksville on May 1, led by their students. It was well attended and attracted a good deal of media attention. They will be leading two more tours on May 19, these in conjunction with The Contemporary.

9.    In Other Business, Aubrey announced that we will have RuthAnn’s Clarksville t-shirts available for sale at the Fun Fest.

10.                  The Board did not meet in Executive Session.  

 

 

 

Agenda, June 19, 2018

Agenda for Clarksville CDC Monthly Meeting

June 19, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the May 15, 2018 monthly board meeting. Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.                                                                    

5.    Adoption of revised Tenant Selection Committee policy. Chris Thomas, 5 minutes.

6.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

7.    Report on Clarksville Family Fun Fest 2018, held June 10 (rescheduled after rainout.) Mary Reed, 5 minutes.

8.    Other Business

9.     Executive Session (if necessary)

 

Minutes, April 17, 2018 CCDC Monthly Meeting

Minutes from the April 17, 2018 Clarksville CDC Monthly Meeting

Members present: Mary Reed, Malcolm Greenstein, Teri Taylor, Chris Thomas, BJ Friedman, Paula Hern

Others present: Rose Gabriel

1.    Approval of minutes from the March 20, 2018 monthly board meeting. Kim O’Brien.

The minutes were approved with the following correction: On item 9, the third line, was corrected to read “to hear back from them.” BJ moves to approve and Chris seconds.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor.

The negative utility number was due to a check being over drawn that was repaid. Rose said everyone is current on their rent. There was no financial committee report.

3.    Property management report. Rose Gabriel.

Property management report. There is someone new in 1007 A Charlotte-a single mom with a 10-year-old daughter. They were referred through St. Louise house. They came with furniture donated through that program.

4.    Report on CCDC Membership Drive. Mary Reed.

In May 2017, the board decided to no longer require CCDC membership to be renewed annually. The transition from annual to permanent membership went smoothly. Using electronic membership lists that dated back to 2014, an email was sent to 96 previous members notifying them of their permanent membership status. One person asked to be removed from the list. Some members responded that they were pleased with the change. No negative comments were received. Additionally, 8 people new to CCDC submitted applications in response to our March Membership Drive. We now have 103 current members, almost twice as many as we have had in each of the previous 4 years.

5.    Report on efforts to obtain grant funding for Clarksville NHRD street sign toppers and expanded promotion of the Walking Tour. Mary Reed.

We were awarded $1240 from Preservation Austin, one-half the cost of 15 street sign toppers to mark the boundaries of the Clarksville NHRD, and to create and print an 11 x 16 poster promoting the Clarksville Walking Tour. The total cost of project is $2380. Our request to Visit Austin’s Heritage Grant program for the 15 sign toppers was rejected because they were told by the City Neighborhood Preservation Office that street sign toppers should mark Local Historic District only. This is not what we were told when we contacted the NPO. Mary and Kim will work to find a solution to this conflicting information and move forward as we are able. Until we know for certain that the signs can be installed, we will hold off on looking for the additional money needed to match the Preservation Austin grant.

6.    Discussion of Local Historic District (LHD) next steps. Mary Reed.

Mary stated staff at the neighborhood preservation office are short staffed and working overtime which is why it has taken a couple months for them to review the LHD materials Alyson McGee drafted. Allyson has the edited materials now and is revising them. She will send them to Mary who will review them. Then they can be added to our LHD website and the site can go live.

7.    Update on FunFest 2018 (May 20, 2018, 1-5 p.m). Mary Reed.

All underwriters (except two) have paid. The fest is fully funded. There will be one food truck (Taco Flats), climbing wall instead of bouncy house for older kids, and a train instead of a pony. We will have ice cream and popcorn. The yard signs will go up in the Clarksville area to try and increase attendance. We are still waiting on the poster designs from ACC. Teri has agreed to put the past 10 poster designs together for this year’s poster if needed. The music is in place. There are new items for the silent auction. Mary to put out a volunteer schedule closer to the fest’s time.

8.    Other Business

Mary reported on the status of the Buaas-Martin walking tour on April 29. Announcements have gone out and there will be fliers delivered in neighborhood. Everyone will meet at the corner of Augusta and the grassy area at W. 6th

Other walking tours are two Clarksville walking tours sponsored by the John Warfield Center for African and African American Studies.  One on May 1 and the other to be announced.

Other business-BJ contacted the Shade Project and they are donating sunscreen for the Fun Fest. BJ got the name of the supplier of the previous shade structure and their low-end structures are $7-9 thousand dollars. Rose offered some screens she had, but they will need the metal supports. BJ and Rose to explore possibilities.

9.     Executive Session (if necessary)

The board did not meet in Executive Session.

Action taken via Electronic Vote:

On April 26, 2018, the board agreed to adjust the monthly rent of a tenant based on tenant’s current income. The change will be in effect for six months.

Minutes, April 17, 2018, Annual Meeting

Minutes from the April 17, 2018 Clarksville CDC Annual Meeting

Members present: Mary Reed, Malcolm Greenstein, Teri Taylor, Chris Thomas, BJ Friedman, Paula Hern

Others present: Rose Gabriel

1.             Presentation of the “State of the CCDC” Annual Report, Mary Reed, President.

The text of Mary’s State of the CCDC Annual Report:

When I was thinking about what to say about the CCDC’s past year, the following words immediately came to mind: “tragedy,” “weather” and “public affairs.”

I thought of the word “tragedy” because RuthAnn Brown died suddenly last October and her death was a huge loss for Clarksville and the CCDC because in many ways RuthAnn was Clarksville. She was also a reminder of how things used to be in Clarksville and of the importance of trying to preserve the neighborhood’s history and traditional sense of community. Clarksville will never be quite the same now that she is no longer barreling down the streets in her big old car, making us laugh with her crazy sense of humor, serving up plates of barbecue at the Fun Fest, or loudly speaking out about the things she disagreed with, especially when those things involved the Republicans. 

The word “weather” popped into my mind because last year it disrupted our plans like no other time in my memory. Specifically, we had to cancel our ice cream social because of Hurricane Harvey; heavy rain and thunderstorms forced us to cancel the Haunted House; and this year, we cancelled our January board meeting because of snow and ice. 

And I thought of the words “public affairs” because of several initiatives the CCDC undertook in an effort to not only educate area residents about some important issues that will affect them, but also to help the CCDC become more of a leader in addressing those issues. Specifically, we wrote a very comprehensive position paper on CodeNEXT that was highly praised and shared, and we began our Community Conversation series. As a reminder, between July of last year and January of this year, we hosted three Community Conversations, each of which tackled a different timely issue and featured expert speakers. The first one educated people about CodeNEXT; the second focused on whether affordable housing, density and diversity were mutually exclusive; and the third addressed LHDs -- what they do and don’t do -- and introduced the Clarksville Buass-Martin local historic district to attendees. And since then we’ve developed a website for the LHD, submitted our draft design standards and draft LHD application to the city’s Office of Historic Preservation for its feedback, and began work on a guided walking tour for the Buass-Martin area.

As a result of Community Conversation #2 at which John Henneberger suggested that individual neighborhoods take on the challenge of increasing affordability and diversity within their boundaries in accordance with their own values and priorities, the CCDC began work on an ambitious proposal to do just that in all of Old West Austin. The proposal was shared with a wide variety of people in order to get their feedback and buy-in and it was generally met with enthusiasm. I will provide an update on this project during today’s regular board meeting.

2.             Presentation regarding the CCDC’s Financial Status, Teri Taylor, Treasurer. (report to be attached)

3.             Presentation regarding the CCDC’s housing program, Rose Gabriel, Property Manager.      (report to be attached)

4.             Announcement of Election Results, BJ Friedman, Election Administrator

BJ Friedman, Election Administrator, announced the election results. Current board members, Malcolm Greenstein, Paula Hern, Kim Kronzer O’Brien, Mary Reed, and Chris Thomas were reelected to another 2-year term.