Agenda, May 21, 2019

Agenda for Clarksville CDC Monthly Meeting

May 21, 2019

6:30 p.m.

Haskell House

1703 Waterston 

1.    Approval of minutes from the April 16, 2019 annual and monthly board meetings. Kim O’Brien, 5 minutes.   

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Election of CCDC officers for 2019-2020. Mary Reed, 5 minutes.

5.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.

6.    Presentation regarding a COA program which allows residents to close their street to traffic for a block party. Adam Greenfield, Streets for All, 10 minutes. (Note: this item will be taken up at 7 p.m.) 

7.    Update on CCDC house to be located at 1622 W. 10th Street. Rose Gabriel, 5 minutes.

8.    Report on the Clarksville Family Fun Fest, May 19, 2019. Mary Reed, 5 minutes                  

9.    Other Business

10.      Executive Session, if necessary

Action taken via Electronic Vote:

On April 25, 2019, the board voted to approve an expenditure of $5,000 to American YouthWorks/Austin toward the cost of architectural plans, structural plans, topographical survey, and other items needed to move forward with construction of a new CCDC affordable housing unit to be located at 1611 W. 10th Street.

This matter was time-sensitive and could not wait until the May meeting.

Minutes, February 19, 2019

Minutes from the February 19, 2019 Clarksville CDC Monthly Meeting

Board members present: Aly Byatt, Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, and Chris Thomas

1.    On a motion by Aubrey, seconded by Malcolm, the minutes from the January 15, 2019 monthly board meeting were adopted with corrections. (Minutes posted at http://www.clarksvillecdc.org/ reflect corrections.)

2.    Due to Rose’s illness, BJ presented the Financial Report. We showed a net loss of $813 in January, due primarily to a SNAFU related to switching to auto-pay for utility payments. As of January 31, our checking balance was $.01, savings balance $80,772. Money ($12,000) has been transferred from savings to checking. On a motion by Malcolm, seconded by Aubrey, the Financial Report was approved.

Notes from the Finance Committee meeting are at the end of these minutes.

3.    According to Rose’s property management report, all tenants but one are current. Tenant in arrears is on a payment plan and will be current by April. One tenant is moving. A 3-1 until will be available April 1, 2019.

4.    To date, 5 of 7 Clarksville Buaas-Martin LHD informational house parties have been held. The house parties have led to much discussion of the LHD, both negative and positive. The board’s discussion centered on the best way to convey information regarding issues and questions raised at the house parties. Notes from each house party will be posted on the LHD website: https://clarksvillebuaasmartinlhd.org/notes-from-lhd-house-parties. Additionally, the board wants to create a Frequently Asked Questions document that can be distributed door-to-door, as well as mailed to property owners who do not live in the proposed LHD area.

5.    Mary Reed was unable to attend the meeting, but shared information via Chris regarding 1002 Charlotte, a Clarksville NRHD contributing house. The demo permit was released February 4, 2019. To date, the owner has not responded to emails asking for specific information regarding the timeline for demolition we need in order to notify nearby CCDC tenants so that they can minimize their children’s exposure to toxic lead dust that will be released.

6.    Kim reported that the annual membership drive will take place in mid-March. Information regarding membership will be posted on the website, neighborhood bulletin boards, and delivered door-to-door. While all CCDC activities are open to everyone, membership is required in order to vote in the Board of Directors election, as well as to serve on the Board.

The election will take place on April 16, 2019, prior to the Annual Meeting that will begin at 6:30. Four positions are up for election this year. Currently serving in those positions are Aly Byatt, Aubrey Carter, BJ Friedman, and Gregory Tran.

7.    The Clarksville Family Fun Fest will take place on May 19, 2019, 1-5 p.m., at the Pauline Brown Clarksville Neighborhood Center. The music lineup is nearly in place, including a new children’s entertainer, Mr. Will. Children’s activities will include face painting, petting zoo, climbing wall, a photo booth, and a bouncy house for the little kids. New this year: a “fishing” pond and a no-charge crafts table. Taco Flats will be selling food. And of course, a dynamite silent auction. Volunteers will be needed.

8.    Under Other Business, it was reported that there’s a new lock at the Haskell House, along with new lighting.

9.    The Board did not meet in Executive Session.

Notice of action taken by electronic vote:

On January 29 and 31, 2019, the board took action on two tenant matters: one regarding possible adjustment to a rent increase schedule; the other, waiving of late fees due to federal government shut-down.

  

The Finance Committee met on February 19, 2019, prior to the Board meeting.

Present: BJ Friedman, Kim O’Brien.

Rose was ill but provided answers via telephone.

January 2019 expenses were discussed, including

·      The monthly net loss of a $813.85 was due to the scheduling of Utility payments due to a switch to auto-payment, and a tenant who is behind in rent (note: tenant is on a payment schedule and will be current by April.)

·      The Income “refund” line item on the Profit & Loss statement is due to security lighting purchased for the Haskell House that was returned. (Cost is reflected in Expense HH Maintenance & Supplies.)

·      $12K has been transferred from savings to checking to increase the .01 balance

Agendas, Annual and Monthly Meetings, April 16, 2019

Agenda for Clarksville CDC Annual Meeting

April 16, 2019

6:30 p.m.

Haskell House

1703 Waterston

 

1.             Presentation of the “State of the CCDC” Annual Report. Mary Reed, President. 

2.             Presentation regarding the CCDC’s Financial Status. BJ Friedman, Treasurer.

3.             Presentation regarding the CCDC’s housing program. Rose Gabriel, Property Manager.

4.             Announcement of Election Results. Kim O’Brien, acting as Election Administrator 

 

Agenda for Clarksville CDC Monthly Meeting

April 16, 2019

Upon Adjournment of the Annual Meeting

1.    Approval of minutes from the February 15, 2019 monthly board meeting. Kim O’Brien, 5 minutes.       (Note: Due to the absence of the presiding officers, the March monthly board meeting was not held.)

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on CCDC Membership Drive. Kim O’Brien, 5 minutes.

5.    Discussion of Clarksville Buaas-Martin LHD effort. Mary Reed, 15 minutes. 

6.    Report on plans for the May 19, 2019 Clarksville Family Fun Fest, 1-5 p.m. Mary Reed, 5 minutes                   

7.    Other Business

8.     Executive Session

 

Minutes, January 15, 2019

Minutes from the January 15, 2019 Clarksville CDC Monthly Meeting

 

Board Members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Chris, seconded by Malcolm, the minutes from the November 20, 2018 monthly board meeting were approved.

2.    BJ and Rose presented the financial reports from November and December 2018. November showed a net gain of $3,907, with a checking balance on November 30 of $20,667, savings balance of $51,237; December, a net gain of $1,807, with a checking balance on December 30 of $5,762, savings balance of $76,999.  

Expenses from the holiday event were higher than in years past because we invested in some supplies/decorations that can be used multiple times. OWANA will contribute $100 toward the cost of the event. Rents were down a bit, but tenants who are behind are on payment plans and are catching up. Utilities were higher because a switch to e-billing led to a delay in billing/payment. On a motion by Malcolm, seconded by Kim, the November & December financial reports were approved.

Notes from the Finance Committee are at the end of these minutes.

3.    Rose presented the property management report. Approximately half of our  tenants are paying rent through Venmo which is improving the facility of rent collection. All but 2 tenants are up to date—payment plans are in effect. There were few repairs in November & December.

After meeting in Executive Session to discuss specific tenant matters, the board voted to instigate the eviction process for one household and agreed to extend a lease for another to coincide with the end of the 2019-2020 school year (when their child will finish at the neighborhood school.)

4.    Mary reported that the schedule for Clarksville Buaas-Martin LHD informational house parties has been set. They will run from late January through the end of February. Property owners who live in existing LHDs are scheduled to attend each one. A binder has been prepared that contains neighborhood photos of remodels/renovations/add-ons that would be allowed under draft LHD design standards. It will be at all house parties.

5.    Mary reported that the demolition of 1002 Charlotte will proceed. The homeowner is not interested in the CCDC moving the house to 1611 W. 10th (CCDC land leased from the City of Austin.) The date for releasing the demo permit is not known, but CCDC tenants who live in the cul-de-sac want to know when it will happen so that they can take necessary precautions for their children. The homeowner was agreeable to our moving the house, but set an unrealistic deadline for our making that happen. When we were unable to meet the deadline, she would not extend it.

6.    Paula reported that the CCDC/OWANA Holiday Party, held December 15, 2018, was a big success. More people attended than in the past. The kid’s crafts & snow machines changed the event from a quiet caroling event to a party. And the tamales and queso were very popular, as were Santa & Mrs. Claus. This year the caroling was limited to 2 houses—Pumpkin Brown’s and Willis Littlefield’s. Some carolers would have liked to make more stops.

7.    The first planning meeting for the 2019 Clarksville Family Fun Fest is scheduled for the end of January. Let Mary know if you have any ideas.

8.    No Other Business was discussed

9.     The board met in Executive Session to discuss two tenant-related issues.

 

The Finance Committee met prior to the Board meeting.

Present: BJ Friedman, Mary Reed, Kim O’Brien, Rose Gabriel.

November and December 2018 expenses were discussed, including expenses related to the Holiday Party, an LHD expense for rent (payment to St. Lukes Church for the 11/8/18 community meeting with City Historic Preservation representatives.)

Prior to the meeting, Rose and BJ met to orient BJ in her new role as CCDC Treasurer, reviewing finances, process, etc. It was a productive meeting for both of them.

Rose reported the following:

·      She is beginning to store financial documents on Google docs

·      She is planning to will purchase a fireproof box to store our deeds

·      It’s time to start the process for our bi-annual audit

·      We will be building a new house at 1611 W. 10th Street. We need to start plans, surveys, architect fees, etc. She asked for $10,000 to be set aside in order to get started. The money will eventually be reimbursed—either through funds from the Austin Housing Finance Corporation (City’s affordable housing bonds) if we are successful in receiving funds, or from HomeBase (funds remaining from OWANA’s affordable housing money.) AHFC previously funded 80% of costs, but now only will fund up to 50%--although this may change as they develop new processes. May 1st is the first funding period we will be able to apply for.

Agenda, February 19, 2019

Agenda for Clarksville CDC Monthly Meeting

February 19, 2019

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the January 15, 2019 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on Clarksville Buaas-Martin LHD informational house parties. Mary Reed, 10 minutes.

5.    Update on 1002 Charlotte. Mary Reed, 1 minute.

6.    Discussion of annual membership drive and upcoming Board of Directors election (4 positions up for election; voting to take place April 16, 2019, prior to the Annual Meeting.) Kim O’Brien, 5 minutes.

7.    Report on plans for the May 19, 2019 Clarksville Family Fun Fest. Mary Reed, 5 minutes            

8.    Other Business

9.     Executive Session, if necessary

Notice of action taken by electronic vote:

On January 29 and 31, 2019, the board took action on two tenant matters: one regarding possible adjustment to a rent increase schedule, the other waiving of late fees due to federal government shut-down.

 

 

 

 

Minutes, November 20, 2018

Minutes from the November 20, 2018 Clarksville CDC Monthly Meeting

Board members present: Aly Byatt, BJ Friedman, Malcolm Greenstein, Kim O’Brien, Mary Reed, Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Malcolm, seconded by BJ, the minutes from the October 16, 2018 monthly board meeting were approved with changes. These changes are reflected in the official copy, as well as the copy posted on the CCDC website.

2.    We showed a net financial gain of $3,190 in October. As of the end of that month, the CCDC had $14,904 available in our checking account, and $51,237 in savings.

3.    All tenants but 1 are current on rent. The one who is not is on a payment plan to get current. After meeting in Executive Session the board decided on a rent increase for a tenant whose income verification warranted it. Said tenant’s lease was renewed for six-months. Any lease extension will require income verification.  

4.    The Board welcomed Aly Byatt to the CCDC Board of Directors. Aly was appointed in October to fill the vacancy left by Teri Taylor’s resignation. Her term will run until April 2019. Aly has hit the ground running—already having attended 2 public meetings and the CCDC’s 40th Birthday Party.

5.    The Board discussed the recent COA-sponsored Local Historic District information session for property owners, held November 8 at St. Luke Church, and discussed next steps. Mary reported that she has had some meetings with some of the people who raised questions at the meeting to share information. The meetings have been productive and polite. As a result of the information session, Mary is drafting some fact sheets to included information on what an LHD is and isn’t, what it does and doesn’t do. And she’s taken photos of houses in the area—new construction—that would be allowable, to provide concrete examples. These will be shared at the house parties that will be held in 2019.

6.    The board discussed 1002 Charlotte, a contributing property. The new owner is seeking approval from the Historic Landmark Commission to demolish the house. As a possibility for saving the house, Mary and Rose are in the process of determining if the structure can be moved to the City property on W. 10th slated for construction of a CCDC home.

7.    The CCDC 40th Birthday Party, held October 28 at the Haskell House, was a huge success, a fantastic celebration. Everyone enjoyed the fellowship, the BBQ, and Leanne Atherton’s music. And sponsorships covered the cost of the party.

8.    The CCDC/OWANA Holiday Party will be held on Saturday, December 15. There will be crafts for kids, beginning at 5. Santa & Mrs. Claus are scheduled to arrive at 5:30. Neighborhood caroling, led by Francis Barton, will start at 6. Food this year will be tamales and hot chocolate from Zocolo and sweets from Nightcap.

9.    Other Business: There will be no board meeting in December. Next meeting: Tuesday, January 15, 2019.

10.   The Board met in Executive Session to discuss a tenant issue.

 

Agenda, January 15, 2019

Agenda for Clarksville CDC Monthly Meeting

January 15, 2019

6:30 p.m.

Haskell House

1703 Waterston

 

--   NOTE LOCATION   --

  

1.    Approval of minutes from the November 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

  

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

 

3.    Property management report. Rose Gabriel, 5 minutes.

 

4.    Report on upcoming Clarksville Buaas-Martin LHD informational house parties. Mary Reed, 10 minutes.

 

5.    Update on 1002 Charlotte. Mary Reed, 5 minutes.

  

6.    Report on CCDC/OWANA Holiday Party, held December 15, 2018. Paula Hearn, 5 minutes.

  

7.    Initial planning discussion for the 2019 Clarksville Family Fun Fest. Mary Reed, 7 minutes

 

8.    Other Business

  

9.     Executive Session

Minutes, October 16, 2018

Minutes from the October 16, 2018 CCDC Monthly Board Meeting

Board Members Present: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Mary Reed, Kim O’Brien, Chris Thomas, Gregory Tran

Others Present: Aly Byatt, Tracey Rose

1.    On a motion by BJ, seconded by Chris, the minutes from the August 21, 2018 monthly board meeting (recorded by Chris) were approved.  On a motion by Aubrey, seconded by Paula, the minutes from the September 18, 2018 monthly board meeting (recorded by Paula) were approved. 

2.    As of September 30, 2018, we had $9200 in our checking balance, $51,000 in saving. Donations are coming in for the 40th birthday party which should cover the costs. Also, we raised $1000 on the “auction” of 4 ACL 3-day passes, donated to the CCDC by C3 Productions, via OWANA. Monthly expenses included picnic table repairs at the Haskell House. HH. The City had planned to either replace the Haskell House roof, or replace shingles prior to the 40th Birthday Party, but rain is causing a delay.

3.    Per the property management report, two tenants are behind on rent, but are on payment plans to bring them up to date.

4.    There currently is a vacancy on the CCDC Board of Directors due to Teri Taylor’s resignation. Mary reported that an email was sent to all current members regarding the vacancy. Although a number of people expressed some interest, only one followed through and will be interviewed tonight in Executive Session.  

Following the Executive Session, on a motion by Gregory, seconded by Chris, the Board unanimously approved the appointment of Aly Byatt to fill the vacancy on the Board. Aly will serve until April 2019.

5.    Mary reminded the Board of the City staff briefing on the Local Historic District process to be held October 17, 6:30 p.m.at the Haskell House.

6.    Mary reminded the Board about the COA-sponsored LHD information session for property owners to be held on November 8, 7 p.m., at St. Luke Church. 

7.    Mary gave a report on plans for the CCDC’s 40th Birthday Party, to be held October 28, 3-5 p.m. at the Haskell House. BJ has created an evite, sent to special friends of the CCDC. Flyers inviting all neighbors have been delivered door-to-door, along with emails sent to the neighborhood, OWANA, and others. Tents will be set up for the band and the catering. Lee Ann Atherton will play. There will be cake, decorations, and (short) speeches—Mary, Malcolm, and John Henneberger.  

8.    Mary gave an update on 1002 Charlotte. For the second time, the owner didn’t show at the Historic Landmark Commission hearing regarding demolition of the structure, a contributing structure to the Clarksville NHRD, but not historic on its own merits, so it has no protection from demolition. Another hearing will take place. An issue of concern regarding the house: lead dust that will occur with demolition—there are 10 young children living in the cul-de-sac. Will the owner take this into account should the house be demolished?

Mary has reached out to the owner to discuss options—so far, without success. One option the CCDC would like to discuss: should the demolition permit be approved, can the house be moved and serve as CCDC housing? Rose Gabriel, CCDC property manager, will conduct research to see if this is a viable option.

9.    Other Business: 

Paula reported that she has turned in an application to the community parks program for improvements to the Mary Baylor Clarksville Park. She included an arbor by the splashpad, repainting of the basketball lines, and planting a tree by the bathhouse, assuming it won’t interfere with the pipes.

Mary shared information from NextDoor about a 30-year old aggressive husky, white male, with possible mental health issues who’s reported to have confronted women at 9th and Blanco, 12th and Lorraine, other places in neighborhood, and at CVS (according to one or our tenants.) Police advise to call 911 if seen or threatened.

10.    The board met in Executive Session to discuss filling the vacancy on the Board created by Teri Taylor’s resignation.

  

Action taken via Electronic Vote:

Due to a lack of quorum at the September meeting, electronic votes were taken on the following items. These matters were time-sensitive and could not be postponed until the October meeting.

 

·      On September 21, 2018, the board voted unanimously to approve the proposed FY 2018-19 Budget.

·      On September 22, 2018, on a motion by BJ Friedman, seconded by Paula Hern, Gregory Tran was unanimously appointed to a vacancy on the Tenant Selection Committee. He fills a board member slot on the TSC vacated by the resignation of Teri Taylor from the CCDC Board. His term runs through May 2020.

·      On September 23, 2018, on a motion by Kim O’Brien, seconded by Aubrey Carter, BJ Friedman was unanimously elected to fill the vacant Treasurer position vote. She replaces Teri Taylor. Her term runs through May 2019.

Agenda, November 20, 2018

Agenda for Clarksville CDC Monthly Meeting

November 20, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the October 16, 2018 monthly board meeting. Kim O’Brien, 5 minutes.   

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Welcome Aly Byatt to the CCDC Board of Directors. (Appointed in October to fill the vacancy left by Teri Taylor’s resignation.) Mary Reed, 5 minutes.     

5.    Report on COA-sponsored LHD information session for property owners, held November 8 at St. Luke Church and discussion of next steps. Mary Reed, 10 minutes.

6.    Update on 1002 Charlotte. Mary Reed, 7 minutes.

7.    Report on the CCDC 40th Birthday Party, held October 28 at the Haskell House. Mary Reed, 5 minutes.

8.    Report on CCDC/OWANA Holiday Party. Paula Hearn, 5 minutes.

9.    Other Busines

10.    Executive Session (if necessary.)

Minutes, September 18, 2018

Minutes for CCDC Board Meeting, September 18, 2018, Haskell House, 6:30 pm

  

Board Members Present:  Aubrey Carter, Mary Reed, Paula Hern

Others Present: Rose Gabriel

 

1. Minutes from last month’s meeting were not approved as there was not a quorum.

2. Financial report from Rose Gabriel. August shows a net gain of $2,275. The checking balance on 8/30/2018 was $6,184 and savings was $51,237. The financial report is attached. There was a finance committee meeting with treasurer elect, BJ Friedman on September 11. The budget for 2018-2019 was reviewed. It will be sent to the board for an electronic vote September 20.

3. Rose presented the property management report. Two tenants are struggling with payments. One is three months behind; a payment plan was negotiated and rent will be up to date by the end of the year. The other is also on a payment plan. All other tenants are current on rent.

4. Due to the lack of quorum, no action taken on election of a new treasurer. An electronic vote will be taken later in the week.

5. Due to the lack of quorum, no action taken on the appointment to the Tenant Selection Committee. An electronic vote will be taken later in the week.

6. Mary briefly discussed the current vacancy on the CCDC Board. Mary made contact with those individuals suggested, but no one was able to commit to being a board member. Mary will do outreach to the CCDC mailing list detailing the obligations and qualifications to see if anyone is interested. 

7. There was a reminder for Board members to have the training for Local Historic Districts, October 17, 6:30 pm, on their calendars. It will be held at Haskell House.

8. There was also a reminder for the COA-sponsored LHD information session for property owners that will be held November 8, 7pm, at St. Luke’s Church. 

9. Mary reviewed the plans for the CCDC 40th Birthday Party, October 28, Haskell House. BJ has come up with the graphics for the invitation for the party. Mary will be sending separate invitations to special people like former board members and Pastor Manning. There will also be a flier and email invitation to get the word out about the party. Carrot cake is being provided by Food Food in Tarrytown. BJ is getting the cake. Leigh Ann Atherton will be providing the music and Johnny is doing the sound system. Salt Lick may be providing the food but Freedman’s is also putting out a bid for the catering as well. There will be tents up for the music and food as it is a possible rain day. If it is hot, misters will be out. Mary will be soliciting sponsors this week. Teri is doing a sign thanking all sponsors and that will be up and visible at the party. Teri is also doing the fliers. The t-shirts Aubrey designed will be for sale. Malcolm and Mary chose a photo of Pumpkin and Ruth Ann that will be framed and hung in the neighborhood center next to Pauline’s. It will be the same size as Pauline’s as well. The party starts at 3 and food available at 3:30. The city proclamation of CCDC’s birthday will be on October 4, 5:30 at city hall. Everyone who can attend is asked to be there.

10. Mary gave an update on negotiations with the owner of 1002 Charlotte to avoid demolition and maintain it as a contributing house. Mary and Malcolm with one other went to the historic landmark meeting at city hall on 9/10. The owner did not show and so the demolition request was postponed until next Monday, September 24. The owner then told Mary she was not going to demolish the house but only renovate. She sent drawings of her plans to Mary which Mary passed on to the neighborhood preservation office. The feedback Mary received from the preservation office was that the house would no longer be a contributing house if the plans were approved. Mary forwarded the comments to the owner and has since not heard back from the owner. Anyone who can attend the 9/24 meeting, please do so. An argument offered to help stop demolition was to ask that the owner follow requirements for a house with lead based paint and possibly asbestos.

11. Report on the ice cream social was all positive. The event was successful and had a happy energy with parents congregating in front  of Haskell House and socializing.

12. Under other business, Paula discussed the Community Activated Project process through the city parks department to get projects approved. The plan is to use the money left over from the shade structure project, $1000, to build a simple pergola by the splash pad, plant a tree at the northwest corner of the bathroom building and re-paint the basketball court. The cost of these will be more than $1000, but the plan itself has to be approved first and funding can be solicited to complete the project. Or at least that is the hope. The next deadline is October 1, so Paula will attempt to complete and turn in the request by then.

13. There was no Executive Session.

Minutes, August 21, 2018

Minutes from the August 21st, 2018 Clarksville CDC Monthly Meeting

 

Board members in attendance: Chris Thomas, Mary Reed, BJ Friedman, Paula Hern, Aubrey Carter, Gregory Tran

Others in attendance: Rose Gabriel

1.       We approved minutes from the July meeting. Aubrey made the motion. Paula second. One correction was requested: BJ’s name does not have periods in it. [Secretary’s. note: this correction has been made and is reflected in the minutes posted on the CCDC website.]

2.       We reviewed the financial report. We had a loss of $6,022 in July. Current checking balance is $10,632.

3.       We reviewed the property management report. All but two tenants are current on their rent. One is on a payment plan and on schedule to be caught up by October 15; the other is currently 1 month behind. 

4.      Because of a scheduling conflict with CCDC board meeting, Teri Taylor has resigned her position on the board. Several potential options for board members were discussed. Mary suggested all members should give some thought to anyone they know that might be interested. We will discuss further via email.

5.       The Local Historic District training will be on October 17th at 7:30pm at the Haskell House. Mary will see if we can move it to 7:00pm. Mary suggested everyone review the material on the LHD website beforehand. There will be a neighborhood-wide session sometime after that, with the potential of  having house parties afterwards to inform/educate the neighborhood.

6.       The Ice Cream Social will be this Sunday from 3-5. Mary instructed the volunteers to show up no later than 2:15 for prep work. We need someone to go to the grocery store beforehand for supplies; BJ volunteered. Rose will turn the A/C in the HH on Sunday morning

7.       We discussed the city-owned lot at 1611 West 10th. Mary heard back from the city. The lot is being turned over to AHFC on August 30th. AHFC will ground lease the property to the CCDC for construction of a new house. Rose will be meeting with ACDDC next Wednesday to determine the lot size house size and site plan. There was discussion about whether it should be 1 story or 2. We will investigate the possibility of excavating the lot and building 2 stories. 

8.       We discussed the housing initiative proposal. Mary submitted the proposal Austin Community Foundation, but found out later that they have a maximum word count requirement. Mary might revise, but has concerns that we will not properly get our point across with fewer words.

9.       No other business was discussed.

10. The Board did not meet in Executive Session. The meeting adjourned around 7:10.

Agenda, October 16, 2018

Agenda for Clarksville CDC Monthly Meeting

October 16, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

 

1.    Approval of minutes from the August 21 and September 18, 2018 monthly board meeting (August minutes recorded by Chris Thomas; September minutes recorded by Paula Hern.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes

4.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.          

5.    Reminder of Board training for Local Historic District, October 17, 6:30 p.m., Haskell House. Mary Reed, 5 minutes.

6.    Reminder of COA-sponsored LHD information session for property owners, November 8, 7 p.m., St. Luke Church. Mary Reed, 5 minutes.

7.    Review plans for the CCDC 40th Birthday Party, October 28, 3-5 p.m., Haskell House. Mary Reed, 5 minutes.

8.    Update on 1002 Charlotte. Mary Reed, 7 minutes.

9.    Other Business

10.    Executive Session (if necessary.)

Action taken via Electronic Vote:

Due to a lack of quorum at the September meeting, electronic votes were taken on the following items. These matters were time-sensitive and could not be postponed until the October meeting.

·      On September 21, 2018, the board voted unanimously to approve the proposed FY 2018-19 Budget.

·      On September 22, 2018, on a motion by BJ Friedman, seconded by Paula Hern, Gregory Tran was unanimously appointed to a vacancy on the Tenant Selection Committee. He fills a board member slot on the TSC vacated by the resignation of Teri Taylor from the CCDC Board. His term runs through May 2020.

·      On September 23, 2018, on a motion by Kim O’Brien, seconded by Aubrey Carter, BJ Friedman was unanimously elected to fill the vacant Treasurer position vote. She replaces Teri Taylor. Her term runs through May 2019.

 

Agenda, September 18, 2018

Agenda for Clarksville CDC Monthly Meeting

September 18, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

  

1.    Approval of minutes from the August 21, 2018 monthly board meeting (minutes recorded by Chris Thomas.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Election of BJ Friedman to position of CCDC Treasurer. Mary Reed, 3 minutes.

5.    Appointment of Gregory Tran to vacancy on the Tenant Selection Committee. Chris Thomas, 3 minutes.

6.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.          

7.    Reminder of Board training for Local Historic District, October 17, 6:30 p.m., Haskell House. Mary Reed, 5 minutes.

8.    Reminder of COA-sponsored LHD information session for property owners, November 8, 7 p.m., St. Luke Church. Mary Reed, 5 minutes.

9.    Review plans for the CCDC 40th Birthday Party, October 28, Haskell House. Mary Reed, 5 minutes.

10.   Update on 1002 Charlotte. Mary Reed, 7 minutes.

11.   Report on the Ice Cream Social held on August 26. Mary Reed, 3 minutes.

12.   Other Business

13.    Executive Session (if necessary.)

 

Minutes, July 17, 2018

Minutes from the July 17, 2018 Clarksville CDC Monthly Meeting

Board members present: BJ Friedman, Mary Reed, Chris Thomas, Gregory Tran, Aubrey Carter, Malcolm Greenstein,

Others present: Rose Gabriel

1.    Financial and property reports were presented first because the meeting was started with insufficient members to vote on passing previous minutes. As of 6/30/2018, the checking account had balance of $0.01 due to a June expense of $6,974.00 on make-ready preparations for properties. The saving balance is $57,328.

2.    One tenant is one month behind in rent; lease will not be renewed until tenant is current on rent. Another tenant is one month behind and has submitted a plan to catch up. The plan was accepted and they are living up to plan. 

3.        Upon Malcolm's arrival, and on a motion by Chris, seconded by B.J., the minutes were reviewed and passed unanimously.

4.    A discussion was held about the adoption of a new Tenant Selection Policy. The move to approve was made by Chris and seconded by Aubrey. The vote was unanimous.

5.    The website for the Clarksville Buass Martin Local Historic District is up at www.clarksvillebuassmartinlhd.org  Fliers will be distributed when school returns to session. There was a discussion of the LHD and how to proceed. Mary said that she believes that the first step will be for the City to hold a meeting in the LHD area to educate people about the LHD process. There will also be training for board members about the LHD details as we'll as house parties to help property owners understand LHDs and to get their questions answered. 

6.    A date of August 26th was set for the Ice Cream Social. A time of 3-5pm was suggested. The social will be at the Haskell House this year and we will rent a drip/swamp fan.

7.    The meeting adjourned at 7:03pm.

 

 

Agenda, August 21, 2018

Agenda for Clarksville CDC Monthly Meeting

August 21, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

 

1.    Approval of minutes from the July 17, 2018 monthly board meeting (minutes recorded by Aubrey Carter.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.        

5.    Reminder about Board training for Local Historic District. Mary Reed, 5 minutes.

6.    Discussion of plans for the upcoming Ice Cream Social, August 26, 3-5 p.m, at the Haskell House. Mary Reed, 5 minutes.

7.    Update re vacant city-owned lot on West 10th. Mary Reed, 5 minutes.

8.    Update re housing initiative proposal. Mary Reed, 5 minutes.

9.    Other Business

10.     Executive Session (if necessary.)

Minutes, June 19, 2018

Minutes from June 19, 2018 Clarksville CDC Monthly Meeting

Board Members in Attendance: Aubrey Carter, BJ Friedman, Paula Hern, Mary Reed, Chris Thomas, Gregory Tran

1.     The minutes from the May 15, 2018 monthly board meeting were approved with corrections. Greg made the motion and Paula seconded.

2.     The Financial Report was given by Mary as Rose was not able to attend. We had a net loss of $10,256.02 for the past month due to expenses related to repair and painting of the Neighborhood Center, a new AC unit at 1812A Waterson, and tree trimming in the cul de sac. Our checking balance is $5716, savings balance $68,020.31. Aubrey moved approval of the Financial Report, and Paula seconded.

3.     The Property Management Report was submitted by Rose. One tenant is behind one month on rent; another tenant who has been behind has had a payment plan established to become current by 10/15/18. One unit is vacant with new tenant selection underway. One tenant is providing income verification in order to renew lease. BJ moved to approve the Property Management Report; Aubrey seconded.

4.     Chris reported on the appointments to the Tenant Selection Committee. Chris moved and Aubrey seconded the motion for the new appointments. Current committee members whose terms have expired agreed to continue and be reappointed. BJ will be the new board member and Pamela Jackson will be the new tenant member. The current makeup of the Tenant Selection, and their term of service, is as follows:

Term ends

Chris Thomas, CCDC                            May 2019

Teri Taylor, CCDC                                May 2020

BJ Friedman, CCDC                             May 2020

Malcolm Greenstein, CCDC                May 2019

Bob Bauer, at-large                            May 2019

Chris Crane, at-large                           May 2020

Pamela Jackson, tenant                      May 2019

5.     The revised Tenant Selection Committee policy was discussed. Minor edits were suggested. The revised policy will be brought back for approval at the June board meeting after revisions are made, including how expired terms will be handled and to include staggered terms for committee members.

6.     Mary provided an update on the Local Historic District (LHD) proposal. Allison submitted the proposal to the city staff who suggested changes. Allison made changes appropriate for our proposal. Mary and Kim read the edited proposal and made additional changes. In the meantime, the neighborhood maps had to be redrawn. As soon as the maps are available, the proposal will be uploaded to the LHD website for neighborhood residents to read.

7.     Mary provided a report on the Clarksville Family Fun Fest 2018, held June 10, 2018. Board members expressed satisfaction for the event. The music was uniformly great; the clown’s performance was a big draw for families. The food provided by Mission Dogs was not child friendly and not as appealing as we would have liked. The climbing wall was also very successful. Rose will provide a comparison chart of profit/loss for the Fest over the past several years.

8.     Other business: Paula mentioned a neighbor suggested that we should charge a membership fee. The board discussed the idea and decided that since members of CCDC are shareholders in the organization, charging a membership fee would be inappropriate. It was also mentioned that interested neighbors are welcome to make donations to the CCDC.

The board also discussed potential opportunities for expanding our rental property inventory.

9.     The Board did not meet in Executive Session.

10.  The meeting was adjourned at 7:05 PM.

Agenda, July 17, 2018

Agenda for Clarksville CDC Monthly Meeting

July 17, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the June 19, 2018 monthly board meeting (minutes recorded by BJ Friedman.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Adoption of revised Tenant Selection Committee policy. Chris Thomas, 5 minutes.

5.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

6.    Discussion of date for Ice Cream Social. Mary Reed, 5 minutes.

7.    Other Business

8.     Executive Session (if necessary)