Minutes, September 18, 2018

Minutes for CCDC Board Meeting, September 18, 2018, Haskell House, 6:30 pm

  

Board Members Present:  Aubrey Carter, Mary Reed, Paula Hern

Others Present: Rose Gabriel

 

1. Minutes from last month’s meeting were not approved as there was not a quorum.

2. Financial report from Rose Gabriel. August shows a net gain of $2,275. The checking balance on 8/30/2018 was $6,184 and savings was $51,237. The financial report is attached. There was a finance committee meeting with treasurer elect, BJ Friedman on September 11. The budget for 2018-2019 was reviewed. It will be sent to the board for an electronic vote September 20.

3. Rose presented the property management report. Two tenants are struggling with payments. One is three months behind; a payment plan was negotiated and rent will be up to date by the end of the year. The other is also on a payment plan. All other tenants are current on rent.

4. Due to the lack of quorum, no action taken on election of a new treasurer. An electronic vote will be taken later in the week.

5. Due to the lack of quorum, no action taken on the appointment to the Tenant Selection Committee. An electronic vote will be taken later in the week.

6. Mary briefly discussed the current vacancy on the CCDC Board. Mary made contact with those individuals suggested, but no one was able to commit to being a board member. Mary will do outreach to the CCDC mailing list detailing the obligations and qualifications to see if anyone is interested. 

7. There was a reminder for Board members to have the training for Local Historic Districts, October 17, 6:30 pm, on their calendars. It will be held at Haskell House.

8. There was also a reminder for the COA-sponsored LHD information session for property owners that will be held November 8, 7pm, at St. Luke’s Church. 

9. Mary reviewed the plans for the CCDC 40th Birthday Party, October 28, Haskell House. BJ has come up with the graphics for the invitation for the party. Mary will be sending separate invitations to special people like former board members and Pastor Manning. There will also be a flier and email invitation to get the word out about the party. Carrot cake is being provided by Food Food in Tarrytown. BJ is getting the cake. Leigh Ann Atherton will be providing the music and Johnny is doing the sound system. Salt Lick may be providing the food but Freedman’s is also putting out a bid for the catering as well. There will be tents up for the music and food as it is a possible rain day. If it is hot, misters will be out. Mary will be soliciting sponsors this week. Teri is doing a sign thanking all sponsors and that will be up and visible at the party. Teri is also doing the fliers. The t-shirts Aubrey designed will be for sale. Malcolm and Mary chose a photo of Pumpkin and Ruth Ann that will be framed and hung in the neighborhood center next to Pauline’s. It will be the same size as Pauline’s as well. The party starts at 3 and food available at 3:30. The city proclamation of CCDC’s birthday will be on October 4, 5:30 at city hall. Everyone who can attend is asked to be there.

10. Mary gave an update on negotiations with the owner of 1002 Charlotte to avoid demolition and maintain it as a contributing house. Mary and Malcolm with one other went to the historic landmark meeting at city hall on 9/10. The owner did not show and so the demolition request was postponed until next Monday, September 24. The owner then told Mary she was not going to demolish the house but only renovate. She sent drawings of her plans to Mary which Mary passed on to the neighborhood preservation office. The feedback Mary received from the preservation office was that the house would no longer be a contributing house if the plans were approved. Mary forwarded the comments to the owner and has since not heard back from the owner. Anyone who can attend the 9/24 meeting, please do so. An argument offered to help stop demolition was to ask that the owner follow requirements for a house with lead based paint and possibly asbestos.

11. Report on the ice cream social was all positive. The event was successful and had a happy energy with parents congregating in front  of Haskell House and socializing.

12. Under other business, Paula discussed the Community Activated Project process through the city parks department to get projects approved. The plan is to use the money left over from the shade structure project, $1000, to build a simple pergola by the splash pad, plant a tree at the northwest corner of the bathroom building and re-paint the basketball court. The cost of these will be more than $1000, but the plan itself has to be approved first and funding can be solicited to complete the project. Or at least that is the hope. The next deadline is October 1, so Paula will attempt to complete and turn in the request by then.

13. There was no Executive Session.

Minutes, August 21, 2018

Minutes from the August 21st, 2018 Clarksville CDC Monthly Meeting

 

Board members in attendance: Chris Thomas, Mary Reed, BJ Friedman, Paula Hern, Aubrey Carter, Gregory Tran

Others in attendance: Rose Gabriel

1.       We approved minutes from the July meeting. Aubrey made the motion. Paula second. One correction was requested: BJ’s name does not have periods in it. [Secretary’s. note: this correction has been made and is reflected in the minutes posted on the CCDC website.]

2.       We reviewed the financial report. We had a loss of $6,022 in July. Current checking balance is $10,632.

3.       We reviewed the property management report. All but two tenants are current on their rent. One is on a payment plan and on schedule to be caught up by October 15; the other is currently 1 month behind. 

4.      Because of a scheduling conflict with CCDC board meeting, Teri Taylor has resigned her position on the board. Several potential options for board members were discussed. Mary suggested all members should give some thought to anyone they know that might be interested. We will discuss further via email.

5.       The Local Historic District training will be on October 17th at 7:30pm at the Haskell House. Mary will see if we can move it to 7:00pm. Mary suggested everyone review the material on the LHD website beforehand. There will be a neighborhood-wide session sometime after that, with the potential of  having house parties afterwards to inform/educate the neighborhood.

6.       The Ice Cream Social will be this Sunday from 3-5. Mary instructed the volunteers to show up no later than 2:15 for prep work. We need someone to go to the grocery store beforehand for supplies; BJ volunteered. Rose will turn the A/C in the HH on Sunday morning

7.       We discussed the city-owned lot at 1611 West 10th. Mary heard back from the city. The lot is being turned over to AHFC on August 30th. AHFC will ground lease the property to the CCDC for construction of a new house. Rose will be meeting with ACDDC next Wednesday to determine the lot size house size and site plan. There was discussion about whether it should be 1 story or 2. We will investigate the possibility of excavating the lot and building 2 stories. 

8.       We discussed the housing initiative proposal. Mary submitted the proposal Austin Community Foundation, but found out later that they have a maximum word count requirement. Mary might revise, but has concerns that we will not properly get our point across with fewer words.

9.       No other business was discussed.

10. The Board did not meet in Executive Session. The meeting adjourned around 7:10.

Agenda, October 16, 2018

Agenda for Clarksville CDC Monthly Meeting

October 16, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

 

1.    Approval of minutes from the August 21 and September 18, 2018 monthly board meeting (August minutes recorded by Chris Thomas; September minutes recorded by Paula Hern.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes

4.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.          

5.    Reminder of Board training for Local Historic District, October 17, 6:30 p.m., Haskell House. Mary Reed, 5 minutes.

6.    Reminder of COA-sponsored LHD information session for property owners, November 8, 7 p.m., St. Luke Church. Mary Reed, 5 minutes.

7.    Review plans for the CCDC 40th Birthday Party, October 28, 3-5 p.m., Haskell House. Mary Reed, 5 minutes.

8.    Update on 1002 Charlotte. Mary Reed, 7 minutes.

9.    Other Business

10.    Executive Session (if necessary.)

Action taken via Electronic Vote:

Due to a lack of quorum at the September meeting, electronic votes were taken on the following items. These matters were time-sensitive and could not be postponed until the October meeting.

·      On September 21, 2018, the board voted unanimously to approve the proposed FY 2018-19 Budget.

·      On September 22, 2018, on a motion by BJ Friedman, seconded by Paula Hern, Gregory Tran was unanimously appointed to a vacancy on the Tenant Selection Committee. He fills a board member slot on the TSC vacated by the resignation of Teri Taylor from the CCDC Board. His term runs through May 2020.

·      On September 23, 2018, on a motion by Kim O’Brien, seconded by Aubrey Carter, BJ Friedman was unanimously elected to fill the vacant Treasurer position vote. She replaces Teri Taylor. Her term runs through May 2019.

 

Agenda, September 18, 2018

Agenda for Clarksville CDC Monthly Meeting

September 18, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

  

1.    Approval of minutes from the August 21, 2018 monthly board meeting (minutes recorded by Chris Thomas.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Election of BJ Friedman to position of CCDC Treasurer. Mary Reed, 3 minutes.

5.    Appointment of Gregory Tran to vacancy on the Tenant Selection Committee. Chris Thomas, 3 minutes.

6.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.          

7.    Reminder of Board training for Local Historic District, October 17, 6:30 p.m., Haskell House. Mary Reed, 5 minutes.

8.    Reminder of COA-sponsored LHD information session for property owners, November 8, 7 p.m., St. Luke Church. Mary Reed, 5 minutes.

9.    Review plans for the CCDC 40th Birthday Party, October 28, Haskell House. Mary Reed, 5 minutes.

10.   Update on 1002 Charlotte. Mary Reed, 7 minutes.

11.   Report on the Ice Cream Social held on August 26. Mary Reed, 3 minutes.

12.   Other Business

13.    Executive Session (if necessary.)

 

Minutes, July 17, 2018

Minutes from the July 17, 2018 Clarksville CDC Monthly Meeting

Board members present: BJ Friedman, Mary Reed, Chris Thomas, Gregory Tran, Aubrey Carter, Malcolm Greenstein,

Others present: Rose Gabriel

1.    Financial and property reports were presented first because the meeting was started with insufficient members to vote on passing previous minutes. As of 6/30/2018, the checking account had balance of $0.01 due to a June expense of $6,974.00 on make-ready preparations for properties. The saving balance is $57,328.

2.    One tenant is one month behind in rent; lease will not be renewed until tenant is current on rent. Another tenant is one month behind and has submitted a plan to catch up. The plan was accepted and they are living up to plan. 

3.        Upon Malcolm's arrival, and on a motion by Chris, seconded by B.J., the minutes were reviewed and passed unanimously.

4.    A discussion was held about the adoption of a new Tenant Selection Policy. The move to approve was made by Chris and seconded by Aubrey. The vote was unanimous.

5.    The website for the Clarksville Buass Martin Local Historic District is up at www.clarksvillebuassmartinlhd.org  Fliers will be distributed when school returns to session. There was a discussion of the LHD and how to proceed. Mary said that she believes that the first step will be for the City to hold a meeting in the LHD area to educate people about the LHD process. There will also be training for board members about the LHD details as we'll as house parties to help property owners understand LHDs and to get their questions answered. 

6.    A date of August 26th was set for the Ice Cream Social. A time of 3-5pm was suggested. The social will be at the Haskell House this year and we will rent a drip/swamp fan.

7.    The meeting adjourned at 7:03pm.

 

 

Agenda, August 21, 2018

Agenda for Clarksville CDC Monthly Meeting

August 21, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

 

1.    Approval of minutes from the July 17, 2018 monthly board meeting (minutes recorded by Aubrey Carter.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of vacancy on the CCDC Board of Directors. Mary Reed, 5 minutes.        

5.    Reminder about Board training for Local Historic District. Mary Reed, 5 minutes.

6.    Discussion of plans for the upcoming Ice Cream Social, August 26, 3-5 p.m, at the Haskell House. Mary Reed, 5 minutes.

7.    Update re vacant city-owned lot on West 10th. Mary Reed, 5 minutes.

8.    Update re housing initiative proposal. Mary Reed, 5 minutes.

9.    Other Business

10.     Executive Session (if necessary.)

Minutes, June 19, 2018

Minutes from June 19, 2018 Clarksville CDC Monthly Meeting

Board Members in Attendance: Aubrey Carter, BJ Friedman, Paula Hern, Mary Reed, Chris Thomas, Gregory Tran

1.     The minutes from the May 15, 2018 monthly board meeting were approved with corrections. Greg made the motion and Paula seconded.

2.     The Financial Report was given by Mary as Rose was not able to attend. We had a net loss of $10,256.02 for the past month due to expenses related to repair and painting of the Neighborhood Center, a new AC unit at 1812A Waterson, and tree trimming in the cul de sac. Our checking balance is $5716, savings balance $68,020.31. Aubrey moved approval of the Financial Report, and Paula seconded.

3.     The Property Management Report was submitted by Rose. One tenant is behind one month on rent; another tenant who has been behind has had a payment plan established to become current by 10/15/18. One unit is vacant with new tenant selection underway. One tenant is providing income verification in order to renew lease. BJ moved to approve the Property Management Report; Aubrey seconded.

4.     Chris reported on the appointments to the Tenant Selection Committee. Chris moved and Aubrey seconded the motion for the new appointments. Current committee members whose terms have expired agreed to continue and be reappointed. BJ will be the new board member and Pamela Jackson will be the new tenant member. The current makeup of the Tenant Selection, and their term of service, is as follows:

Term ends

Chris Thomas, CCDC                            May 2019

Teri Taylor, CCDC                                May 2020

BJ Friedman, CCDC                             May 2020

Malcolm Greenstein, CCDC                May 2019

Bob Bauer, at-large                            May 2019

Chris Crane, at-large                           May 2020

Pamela Jackson, tenant                      May 2019

5.     The revised Tenant Selection Committee policy was discussed. Minor edits were suggested. The revised policy will be brought back for approval at the June board meeting after revisions are made, including how expired terms will be handled and to include staggered terms for committee members.

6.     Mary provided an update on the Local Historic District (LHD) proposal. Allison submitted the proposal to the city staff who suggested changes. Allison made changes appropriate for our proposal. Mary and Kim read the edited proposal and made additional changes. In the meantime, the neighborhood maps had to be redrawn. As soon as the maps are available, the proposal will be uploaded to the LHD website for neighborhood residents to read.

7.     Mary provided a report on the Clarksville Family Fun Fest 2018, held June 10, 2018. Board members expressed satisfaction for the event. The music was uniformly great; the clown’s performance was a big draw for families. The food provided by Mission Dogs was not child friendly and not as appealing as we would have liked. The climbing wall was also very successful. Rose will provide a comparison chart of profit/loss for the Fest over the past several years.

8.     Other business: Paula mentioned a neighbor suggested that we should charge a membership fee. The board discussed the idea and decided that since members of CCDC are shareholders in the organization, charging a membership fee would be inappropriate. It was also mentioned that interested neighbors are welcome to make donations to the CCDC.

The board also discussed potential opportunities for expanding our rental property inventory.

9.     The Board did not meet in Executive Session.

10.  The meeting was adjourned at 7:05 PM.

Agenda, July 17, 2018

Agenda for Clarksville CDC Monthly Meeting

July 17, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the June 19, 2018 monthly board meeting (minutes recorded by BJ Friedman.) Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Adoption of revised Tenant Selection Committee policy. Chris Thomas, 5 minutes.

5.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

6.    Discussion of date for Ice Cream Social. Mary Reed, 5 minutes.

7.    Other Business

8.     Executive Session (if necessary)

 

Minutes, May 15, 2018

Minutes from May 15, 2018 Clarksville CDC Monthly Meeting

Board members in attendance: Aubrey Carter, Malcolm Greenstein, Paula Hern, Kim Kronzer O’Brien, Mary Reed, Gregory Tran

Others in attendance:  Rose Gabriel

1.    On a motion by Malcolm, seconded by Paula, the annual meeting minutes were approved. And on a motion by Malcolm, seconded by Aubrey, the monthly minutes were approved with corrections. (corrections noted on this copy.)

2.    Rose reported that we showed a net gain of $4,753 for the past month. Our checking balance as of the end of April is $14,624, savings balance $66,020. Rose warned the board to expect an increase in expenses in the upcoming month due to exterior work being done at the Neighborhood Center and the installation of a new a/c unit at 1821A Waterston.

3.    Rose’s property management report showed that all units are occupied and all tenants are current on rent. Regarding leases that are expiring this summer, everyone will renew except for 1011A Charlotte and 1009B Charlotte. These tenants are moving on of their own accord to pursue other housing opportunities, including this success story: one tenant will be buying a home!

4.    APD Officer Ryan Tedford attended the meeting to introduce himself and to see what if any safety concerns we have in Clarksville. Officer Tedford, along with 9 others, works the nightshift in the Baker sector (that stretches from IH35 to 360, Colorado River to 183.) Clarksville is in Baker 2. He reported that there is not much crime in historic Clarksville. Statistics for this year show that the biggest problems are crashing into vehicles and leaving (6) and car burglaries (3). There are more burglaries of vehicles in “greater” Clarksville, as well as DWIs because of our proximity to W 6th Street.

In response to Officer Tedford, Mary reported that our biggest issue is public safety. Our neighborhood has become a shortcut for people who don’t want to be caught in traffic. She told him that it was only a matter of time before someone is injured or worse, and asked what could be done? Officer Tedford said that policing in Austin is more reactive than proactive, but there are things that could be done, for example: officers could spend their “down” time in the neighborhood looking for parking/traffic violations. Another possibility is for him to contact the District Representative—it is their job to watch for these kinds of things. With that being said, though, he noted that when APD starts writing tickets, it’s often the people who live in the neighborhood get ticketed and they might get irritated. Our District Representative is Officer Harvey, 512-974-8123. Ryan will write up what we’ve talked about and pass it on to Officer Harvey. Neighborhood residents may contact Officer Harvey as well.

5.    On a motion by Malcolm, seconded by Aubrey, the current officers were reelected to another one-year term. Mary Reed, president; Chris Thomas, vice-president, Kim Kronzer O’Brien, secretary; Teri Taylor, treasurer.

6.    New appointments are needed to the Tenant Selection Committee. RuthAnn Brown, was serving in a seat designated for board members, the tenant representative has left CCDC housing, and many serving have terms that have expired. Chris, chair of the TSC, will check with current TSC members to insure they want to continue to serve and will make recommendation to fill the two current vacancies.  

Rose will review the duties of TSC to make sure that current policies are up-to-date.

7.    The Clarksville Family Fun Fest is set for May 20, 2018, 1-5 p.m. Mary reminded the board that set up will begin at 10 a.m. and everyone needs to be there.

8.    Mary reported a good turnout for the Buaas-Martin walking tour, probably 25-30 people. Participants enjoyed themselves and learned a lot about the neighborhood. We will offer the tour again in the fall, for those who couldn’t make it that day. People learned a lot about the neighborhood. People who couldn’t come that day asked if we could do it again.

The John Warfield Center for African and African American Studies sponsored a walking tour of Clarksville on May 1, led by their students. It was well attended and attracted a good deal of media attention. They will be leading two more tours on May 19, these in conjunction with The Contemporary.

9.    In Other Business, Aubrey announced that we will have RuthAnn’s Clarksville t-shirts available for sale at the Fun Fest.

10.                  The Board did not meet in Executive Session.  

 

 

 

Agenda, June 19, 2018

Agenda for Clarksville CDC Monthly Meeting

June 19, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the May 15, 2018 monthly board meeting. Mary Reed, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.                                                                    

5.    Adoption of revised Tenant Selection Committee policy. Chris Thomas, 5 minutes.

6.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

7.    Report on Clarksville Family Fun Fest 2018, held June 10 (rescheduled after rainout.) Mary Reed, 5 minutes.

8.    Other Business

9.     Executive Session (if necessary)

 

Minutes, April 17, 2018 CCDC Monthly Meeting

Minutes from the April 17, 2018 Clarksville CDC Monthly Meeting

Members present: Mary Reed, Malcolm Greenstein, Teri Taylor, Chris Thomas, BJ Friedman, Paula Hern

Others present: Rose Gabriel

1.    Approval of minutes from the March 20, 2018 monthly board meeting. Kim O’Brien.

The minutes were approved with the following correction: On item 9, the third line, was corrected to read “to hear back from them.” BJ moves to approve and Chris seconds.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor.

The negative utility number was due to a check being over drawn that was repaid. Rose said everyone is current on their rent. There was no financial committee report.

3.    Property management report. Rose Gabriel.

Property management report. There is someone new in 1007 A Charlotte-a single mom with a 10-year-old daughter. They were referred through St. Louise house. They came with furniture donated through that program.

4.    Report on CCDC Membership Drive. Mary Reed.

In May 2017, the board decided to no longer require CCDC membership to be renewed annually. The transition from annual to permanent membership went smoothly. Using electronic membership lists that dated back to 2014, an email was sent to 96 previous members notifying them of their permanent membership status. One person asked to be removed from the list. Some members responded that they were pleased with the change. No negative comments were received. Additionally, 8 people new to CCDC submitted applications in response to our March Membership Drive. We now have 103 current members, almost twice as many as we have had in each of the previous 4 years.

5.    Report on efforts to obtain grant funding for Clarksville NHRD street sign toppers and expanded promotion of the Walking Tour. Mary Reed.

We were awarded $1240 from Preservation Austin, one-half the cost of 15 street sign toppers to mark the boundaries of the Clarksville NHRD, and to create and print an 11 x 16 poster promoting the Clarksville Walking Tour. The total cost of project is $2380. Our request to Visit Austin’s Heritage Grant program for the 15 sign toppers was rejected because they were told by the City Neighborhood Preservation Office that street sign toppers should mark Local Historic District only. This is not what we were told when we contacted the NPO. Mary and Kim will work to find a solution to this conflicting information and move forward as we are able. Until we know for certain that the signs can be installed, we will hold off on looking for the additional money needed to match the Preservation Austin grant.

6.    Discussion of Local Historic District (LHD) next steps. Mary Reed.

Mary stated staff at the neighborhood preservation office are short staffed and working overtime which is why it has taken a couple months for them to review the LHD materials Alyson McGee drafted. Allyson has the edited materials now and is revising them. She will send them to Mary who will review them. Then they can be added to our LHD website and the site can go live.

7.    Update on FunFest 2018 (May 20, 2018, 1-5 p.m). Mary Reed.

All underwriters (except two) have paid. The fest is fully funded. There will be one food truck (Taco Flats), climbing wall instead of bouncy house for older kids, and a train instead of a pony. We will have ice cream and popcorn. The yard signs will go up in the Clarksville area to try and increase attendance. We are still waiting on the poster designs from ACC. Teri has agreed to put the past 10 poster designs together for this year’s poster if needed. The music is in place. There are new items for the silent auction. Mary to put out a volunteer schedule closer to the fest’s time.

8.    Other Business

Mary reported on the status of the Buaas-Martin walking tour on April 29. Announcements have gone out and there will be fliers delivered in neighborhood. Everyone will meet at the corner of Augusta and the grassy area at W. 6th

Other walking tours are two Clarksville walking tours sponsored by the John Warfield Center for African and African American Studies.  One on May 1 and the other to be announced.

Other business-BJ contacted the Shade Project and they are donating sunscreen for the Fun Fest. BJ got the name of the supplier of the previous shade structure and their low-end structures are $7-9 thousand dollars. Rose offered some screens she had, but they will need the metal supports. BJ and Rose to explore possibilities.

9.     Executive Session (if necessary)

The board did not meet in Executive Session.

Action taken via Electronic Vote:

On April 26, 2018, the board agreed to adjust the monthly rent of a tenant based on tenant’s current income. The change will be in effect for six months.

Minutes, April 17, 2018, Annual Meeting

Minutes from the April 17, 2018 Clarksville CDC Annual Meeting

Members present: Mary Reed, Malcolm Greenstein, Teri Taylor, Chris Thomas, BJ Friedman, Paula Hern

Others present: Rose Gabriel

1.             Presentation of the “State of the CCDC” Annual Report, Mary Reed, President.

The text of Mary’s State of the CCDC Annual Report:

When I was thinking about what to say about the CCDC’s past year, the following words immediately came to mind: “tragedy,” “weather” and “public affairs.”

I thought of the word “tragedy” because RuthAnn Brown died suddenly last October and her death was a huge loss for Clarksville and the CCDC because in many ways RuthAnn was Clarksville. She was also a reminder of how things used to be in Clarksville and of the importance of trying to preserve the neighborhood’s history and traditional sense of community. Clarksville will never be quite the same now that she is no longer barreling down the streets in her big old car, making us laugh with her crazy sense of humor, serving up plates of barbecue at the Fun Fest, or loudly speaking out about the things she disagreed with, especially when those things involved the Republicans. 

The word “weather” popped into my mind because last year it disrupted our plans like no other time in my memory. Specifically, we had to cancel our ice cream social because of Hurricane Harvey; heavy rain and thunderstorms forced us to cancel the Haunted House; and this year, we cancelled our January board meeting because of snow and ice. 

And I thought of the words “public affairs” because of several initiatives the CCDC undertook in an effort to not only educate area residents about some important issues that will affect them, but also to help the CCDC become more of a leader in addressing those issues. Specifically, we wrote a very comprehensive position paper on CodeNEXT that was highly praised and shared, and we began our Community Conversation series. As a reminder, between July of last year and January of this year, we hosted three Community Conversations, each of which tackled a different timely issue and featured expert speakers. The first one educated people about CodeNEXT; the second focused on whether affordable housing, density and diversity were mutually exclusive; and the third addressed LHDs -- what they do and don’t do -- and introduced the Clarksville Buass-Martin local historic district to attendees. And since then we’ve developed a website for the LHD, submitted our draft design standards and draft LHD application to the city’s Office of Historic Preservation for its feedback, and began work on a guided walking tour for the Buass-Martin area.

As a result of Community Conversation #2 at which John Henneberger suggested that individual neighborhoods take on the challenge of increasing affordability and diversity within their boundaries in accordance with their own values and priorities, the CCDC began work on an ambitious proposal to do just that in all of Old West Austin. The proposal was shared with a wide variety of people in order to get their feedback and buy-in and it was generally met with enthusiasm. I will provide an update on this project during today’s regular board meeting.

2.             Presentation regarding the CCDC’s Financial Status, Teri Taylor, Treasurer. (report to be attached)

3.             Presentation regarding the CCDC’s housing program, Rose Gabriel, Property Manager.      (report to be attached)

4.             Announcement of Election Results, BJ Friedman, Election Administrator

BJ Friedman, Election Administrator, announced the election results. Current board members, Malcolm Greenstein, Paula Hern, Kim Kronzer O’Brien, Mary Reed, and Chris Thomas were reelected to another 2-year term.

 

Minutes, March 20, 2018

Minutes from the March 20, 2018 Board Meeting

Board members in attendance: Aubrey Carter, BJ Friedman, Paula Hern, Kim O’Brien, Chris Thomas, and Gregory Tran

1.    Approval of minutes from the February 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

On a motion by Aubrey, seconded by Chris, the February 20, 2018 minutes were approved.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

Rose Gabriel was ill. Chris presented the financial reports. Our balances are healthy: $16,417 in checking, $43,020 in savings. We finished February with a net balance of $3,198.

The Finance Committee did not meet this month.

3.    Property management report. Rose Gabriel, 5 minutes.

All tenants are current on rent, and new tenants scheduled to move into 1011B Charlotte at the end of the month.

4.    Report on CCDC Membership Drive. Kim O’Brien, 5 minutes.

Kim reported that door-to-door flyers with membership information and notice of the April 17, 2018 Annual Meeting and upcoming board election were delivered last weekend. Also, information is posted on bulletin boards & the website. Last April, the board instituted the change that membership is now permanent—anyone who has been a member since 2014 is now a permanent member. Anyone who submits an application from this point forward will be a permanent member. The membership list form 2014-2017 is about 100 members. Kim also noted that she coordinated delivery of information to Sweet Home with Pastor Manning.

5.    Report on upcoming Board of Directors election (5 positions up for election; voting to take place April 17, 2018, prior to the Annual Meeting.) Kim O’Brien, 5 minutes.

Five positions are up for election: currently filled by Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, and Chris Thomas. All have indicated their intent to run for another term. Anyone else who is interested in serving on the board needs to notify Kim by March 25 (this information is included on the Annual Meeting flyer delivered door-to-door and posted on bulletin boards and the website.)

6.    Report on efforts to obtain grant funding for Clarksville NHRD street sign toppers and expanded promotion of the Walking Tour. Kim O’Brien, 5 minutes.

Kim reported that we have submitted a grant application to Preservation Austin requesting funding to install 15 street sign toppers for the Clarksville NHRD, and $ to create and print an 11 x 16 poster promoting the Walking Tour. The total cost of project is $2380. Since Preservation Austin requires a 50% match, our request was for $1240

Additionally, an application was submitted to Visit Austin’s Heritage Grant program for the 15 sign toppers. No match was required so we requested the total cost of project, $2,250.

7.    Discussion of Local Historic District (LHD) next steps. Kim O’Brien, 2 minutes.

Kim presented the following report from Mary Reed, who was out of town: We’re still waiting for the COA to provide feedback to Alyson re draft design standards and application and then for Alyson to revise accordingly. Unfortunately, the Neighborhood Preservation Office is swamped and so the review and feedback process is very delayed. Other than that, the LHD website is ready to go.

8.    Update on FunFest 2018. Kim O’Brien, 2 minutes.

Kim presented the following report from Mary Reed: We have all Fun Fest activities underwritten and the checks are coming in. BJ arranged for Taco Flats to sell food at the event and the food truck is not requiring that it make at least X amt. of $ at the event so that's a really good thing.

Next big task will be to line up volunteers, but we are not going to need as many as in year's past because there will be no big kids bouncy house and we will not be selling food ourselves.

Aubrey stated that he would like for us to sell the RuthAnn Brown’s t-shirt at the FunFest. (This was the shirt RuthAnn had planned to unveil at her Block Party in November 2018.) There was some discussion regarding the best use of proceeds from the sales, a way to honor RuthAnn’s legacy. No final decision was made.

9.    Other Business

BJ reported that she contacted the Shade Project to inquire about financial assistance for additional shade structures at Mary Baylor Clarksville Park, but has yet to hear back from them. She will contact them again. Paula spoke with Tree Folks about more trees for the park. We will need to show approval from the City and a watering plan before they can assist.

10.     Executive Session (if necessary)

The Board did not meet in Executive Session

Agenda, May 15, 2018

Agenda for Clarksville CDC Monthly Meeting

May 15, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the April 17, 2018 annual and monthly board meetings. (Minutes taken by Paula Hern) Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of safety concerns in Clarksville. APD Officer Ryan Tedford, 15 minutes.          (This item will be taken up at 7:00 p.m.)

5.    Election of CCDC officers. Mary Reed, 5 minutes.

6.    Update on Clarksville Family Fun Fest 2018 (May 20, 2018, 1-5 p.m). Mary Reed, 5 minutes.

7.    Report on neighborhood walking tours: Buass-Martin walking tour sponsored by CCDC and Clarksville walking tours sponsored by the John Warfield Center for African and African American History. Mary Reed, 5 minutes.

8.    Other Business

9.     Executive Session (if necessary)

Agendas, Annual and Monthly Meetings, April 17, 2018

Agenda for Clarksville CDC Annual Meeting

April 17, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.            Presentation of the “State of the CCDC” Annual Report, Mary Reed, President.

2.            Presentation regarding the CCDC’s Financial Status, Teri Taylor, Treasurer.

3.            Presentation regarding the CCDC’s housing program, Rose Gabriel, Property Manager.

4.            Announcement of Election Results, BJ Friedman, Election Administrator

 

Agenda for Clarksville CDC Monthly Meeting

April 17, 2018

Upon Adjournment of the Annual Meeting

1.    Approval of minutes from the March 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on CCDC Membership Drive. Mary Reed, 5 minutes.

5.    Report on efforts to obtain grant funding for Clarksville NHRD street sign toppers and expanded promotion of the Walking Tour. Mary Reed, 2 minutes.

6.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

7.    Update on upcoming neighborhood walking tours: Buass-Martin walking tour sponsored by CCDC (April 29, 10 a.m.) and 2 Clarksville walking tours, sponsored by the John Warfield Center for African and African American History (to take place in May.) Mary Reed, 5 minutes.

8.    Update on FunFest 2018 (May 20, 2018, 1-5 p.m). Mary Reed, 5 minutes.

9.    Other Business

10. Executive Session (if necessary)

Minutes, February 20, 2018

Minutes from the February 20, 2018 CCDC Board Meeting

Board members in attendance: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, and Chris Thomas.

Others in attendance: Rose Gabriel

1.    On a motion by Aubrey, seconded by BJ, the minutes from the November 21, 2017 monthly board meeting were approved.

2.    Rose and Teri reported that there is nothing significant to note on the monthly financials. With the 4 make-readys of late 2017 behind us, we are back to a monthly net profit, and will be able to start putting money back into savings. As of the end of January, we had $12,862 in checking and $43,020 in savings.

Rose reported that we returned the remaining $50,000 HomeBase loan to them in December. We are now making quarterly payments on the first loan. (note: we still will be able to access the HomeBase money when we need it for new construction.) A bank service charge on the December profit & loss statement was for a wire fee associated with this transfer.  

The Finance Committee met earlier in the day. Teri reported that she could not find any options for a better return on our investments, at least not one that wouldn’t require a long-term investment, than the 3% we are currently making. Rose will ask our accountant questions the finance committee have about the “depreciation” item on our balance sheet.

3.    Rose presented the property management report. All tenants are current on rent. We currently have one vacant unit. Rose is working to find a tenant.

4.    Officer Ryan Tedford, APD, was unable to attend the meeting. Mary said that if we have any questions about neighborhood safety, let her know and she will pass them on to Officer Tedford. Speeding cut-through traffic, on all streets but the east-west streets in particular, was discussed. Mary will talk to him about increased patrols and enforcement of the no right turns onto W. 10th. W. 11th, and Waterston from Newfield.  

5.    Rose presented a request received from St. Phillip’s Anglican Church to use the Haskell House 2 Sundays a month for services until they can find a permanent location for their congregation. After much discussion, the board, on a motion by Aubrey, seconded by Malcolm, voted not to enter into a long-term obligation of the Haskell House.

6.    Regarding Community Conversation #3, The Local Historic District as a Neighborhood Preservation Tool, held January 23 (Presenters: Cara Burtron, COA Deputy Historic Preservation Officer, and Alyson McGee, historic preservation consultant), Mary reported that the meeting went well. It was well attended and many people signed a list requesting more information.

7.    Mary reported that work on the Local Historic District (LHD) website is continuing and should be complete soon. She and Alyson McGee have suggested changes to the City’s LHD FAQ, which will appear on the website. Once the website is up and people have had a chance to look at it, we can begin scheduling house parties &/or meetings.

8.    Mary reported on work that she and John O’Brien have been doing toward the undertaking of a project to survey housing in Clarksville and the rest of Old West Austin. They have prepared a grant proposal and will be seeking funding through the Austin Community Foundation. OWANA will be a part of this effort.

9.    The 10th Annual FunFest will take place on Sunday, May 20, 2018. Plans are moving forward. We’ve hit a snag on underwriting—Grande has decided not to support the FunFest this year—but Mary believes that other local businesses will come through. Malcolm suggested contacting the new owners of the Tavern. Instead of the pony ride, we will have a trackless train, and only one bouncy house, for younger kids only. A climbing wall will replace the second bouncy house. Instead of handling the food in-house, we are looking at a food truck or 2. And we are soliciting ACC graphic art students to participate in a poster design contest (a $150 prize to the winner.)

10.Under Other Business: Paula reported that there is $1000 left over from shade structure project at Mary Baylor Clarksville Park. We talked about seating by the basketball court, or more seating near the playground/splash pad. Also about more trees, possibly through Tree Folks (although watering was a concern.) BJ will contact the Shade Project to see if they might be able to help us somehow.

11. The board did not meet in Executive Session. 

 

 

Agenda, March 20, 2018

Agenda for Clarksville CDC Monthly Meeting

March 20, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the February 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on CCDC Membership Drive. Kim O’Brien, 5 minutes.

5.    Report on upcoming Board of Directors election (5 positions up for election; voting to take place April 17, 2018, prior to the Annual Meeting.) Kim O’Brien, 5 minutes.

6.    Report on efforts to obtain grant funding for Clarksville NHRD street sign toppers and expanded promotion of the Walking Tour. Kim O’Brien, 5 minutes.

7.    Discussion of Local Historic District (LHD) next steps. Kim O’Brien, 2 minutes.

8.    Update on FunFest 2018. Kim O’Brien, 2 minutes.

9.    Other Business

10.     Executive Session (if necessary)

Minutes, November 21, 2017

Minutes from Clarksville CDC Monthly Meeting, November 21, 2017

Board members in attendance: Aubrey Carter, BJ Friedman, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas

Others present: Emily Price (lives on 13th street; wants to get involved with CCDC); Kendall Collier

1.    On a motion by BJ, seconded by Aubrey, the minutes from the October 17, 2017 monthly board meeting were approved with corrections to Items 2, 3, 4, and 6. These changes have been made to the official copy of the minutes (which has been posted on the website.)

2.    Teri reported that our balance sheet shows a negative this month. Expenses were high in the past month due to unit make-readys (1007B Charlotte and 1708B W. 10th.) The good news is that we have now completed the last of the big projects (e.g., bathrooms) in our units and future make-readys will be far less expensive. Despite the negative balance, our situation is far from dire. Our savings balance is healthy, and anticipated future receipts will replenish the checking balance.

Rose mentioned in the November 20, 2017 Finance Committee meeting that one reason that led to us showing a deficit is our Depreciation line item. We are required to “budget” for this figure, but it is she was going to ask our accountant about our depreciation. This is something that we are required to include in our monthly expenditures, but it does not represent money that we actually expend. Teri reported that she and Rose will talk to our accountant to see if there is a recommendation for how we handled our depreciation requirements without it affecting our monthly Profit and Loss statements.

Teri reported that she will be looking into the best way to handle the additional $50,000 loan money that we’ve received from HomeBase. We cannot expend this money at this time, so we need to decide if we want to return it to them until we can use it, or do we want to research methods by which we can earn interest on the balance.

Teri also reported that she is setting up either a Google Doc (or Dropbox) for the Board in order to share all of our important documents, including property list, current rents, rent determination formula, financial statements, bylaws, etc.

Additionally, the Finance Committee discussed end of year gifts for our tenants. It was decided to patronize local businesses and purchase gift cards from Zocolo/Galaxy.

3.    This month’s property report: All units are currently leased. There were 3 move-ins this month, 3 new families in CCDC housing.

4.    Mary reported that at the Community Conversation #2, featured John Henneberger proposed that neighborhoods should create their own plans to address affordable housing and other issues that affect them. A follow-up meeting was held to include those who expressed an interest at that meeting to be involved in this process. In that and subsequent meetings, John Henneberger proposed that a neighborhood planner be hired to do a granular assessment of housing that currently exists in Old West Austin—what type of housing exists, owner occupied/rental, etc., and to hire a community organizer who would go door to door to collect information on people who live in the housing now and what their needs might be. John feels that grant money could be obtained to cover these costs, possibly from the Austin Community Foundation or the Dell Foundation. Mary and John O’Brien will work with John Henneberger to better define the project and seek required funds. BJ offered to help with the grant writing. At this time, the funding needs are estimated to be approximately $100K, and could be accomplished in 9 months. John Henneberger will stay involved for the duration of the project.

This is a way through which to be proactive in asserting control for what happens to our neighborhood. Mary will meet with OWANA representatives to let them know what we are doing, and to gain their support.

5.    The Board discussed the next steps for the Local Historic District planning. They include:

·      The next Community Conversation (#3) to discuss Local Historic Districts as Neighborhood Preservation Tools. Speakers will be Alyson McGee and Cara Burtron (city deputy historic preservation officer.)

·      Next, a LHD workshop for area/block captains. There will be handouts --  an LHD brochure from the COA, articles that counter some of the common fallacies about LHDs -- that they drive up property taxes, for example. 

·      Block captains will hold small group events to share information, and will follow up with people after their block parties to find out if they have any questions or concerns. Need to keep the lines of communication open at all times. Alyson and Cara will be available to help with answers as needed.

·      The CCDC will send a letter to absentee property owners about the LHD, the design standards, etc.

·      A general neighborhood meeting about the LHD and the design standards will take place.

·      When it comes time to vote on the design standards, the COA will mail information and ballots to every property owner along with a letter from the CCDC. Block captains will also hand out ballots door-to-door

·      Information on the proposed LHD will be included on the CCDC website.

A question was raised as to how CodeNext handles LHDs. This is unknown at this time. Originally, it looked like LHDs would override, but target seems to be shifting.

6.    The Haunted House at the Haskell House was cancelled due to inclement weather. In order to find a use for all the mini-pumpkins that didn’t get decorated on Halloween, we hosted a potluck at the Haskell House a week later. It was a nice event, even though it sprinkled on us and we had to move inside the Haskell House. The food was delicious, and the kids (and some adults) in attendance enjoyed the Thanksgiving-themed pumpkin decorating crafts.

7.    The Clarksville Caroling Party, jointly sponsored by the CCDC and OWANA will be held on December 23, time to be decided. Santa will be there, and Frances Barton will be leading the caroling. Mary will contact Zocolo about food. Paula will talk to Nightcap, along with supplying the wine.

8.    Other Business

Kendall Collier, 1701 W. 11th, presented details of her home renovation project. She intends to retain the home’s architectural details, The front, which faces the sidewalk connecting the two portions of Charlotte, will stay the same, an addition will be added in the back. She’s working with  Richard Hughes. Siding will be replaced, but will match what’s there now. The additions will be board & batten. She is not asking for any variances.

Kendall’s plan call for a one car garage, which led Mary to point out that neighborhood designs guidelines do onot include garages. Kendall wants the garage for security and storage; Aubrey suggested changing windows on the garage door so that they more mimic the windows in the house—Kendall is amendable to this. Permitting process to begin soon, which will lead for the project to come before the Historic Landmark Commission. She would like a letter of support for the project for when she goes before the HLC. Mary wants to see a revised plan first. Kendall will talk to Richard re. garage door options and we will take this up again as the changes are made and when it is set for HLC hearing.

Malcolm paid for RuthAnn Brown’s obituary. The CCDC agreed to reimburse him.

9.     The Board met in Executive Session

 

 

Agenda, February 20, 2018

Agenda for Clarksville CDC Monthly Meeting

February 20, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the November 21, 2017 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Presentation by Office Ryan Tedford, 15 minutes.

5.    Discussion of Community Conversation #3, The Local Historic District as a Neighborhood Preservation Tool, held January 23 (Presenters: Cara Burtron, COA Deputy Historic Preservation Officer, and Alyson McGee, historic preservation consultant)  Mary Reed, 2 minutes.

6.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

7.    Update on housing project to survey housing in Clarksville and the rest of Old West Austin. Mary Reed, 5 minutes.

8.    Update on FunFest 2018. Mary Reed, 5 minutes.

9.    Other Business

10.     Executive Session (if necessary)