Minutes, July 16, 2019

Minutes for Clarksville CDC Monthly Meeting

July 16, 2019

6:30 p.m.

Haskell House

1703 Waterston 

Board members present: Aly Byatt, Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Mary Reed, and Gregory Tran

Others present:  Rose Gabriel 

1.    A motion to approve the May 21, 2019 minutes was made by Paula and seconded by Aly. The May 21 minutes were approved.

A motion to approve the June 18, 2019 minutes was made by Malcolm and seconded by Aubrey. The motion was approved with corrections

a.    Item 2 – BJ was not present at the meeting, so her name should be removed from reporting on finances.

b.    Item 2 – the address of the make-ready residence should be corrected. 1007B Charlotte is the correct address.  

c.     Item 5 – The address should be corrected to 1611, not 1622 W 10th. 

2.    BJ made the finance committee report (see minutes below) and the finance report. Malcolm asked about Fun Fest expenses. A full Fun Fest report will be forthcoming listing all income and expenses. Rose provided a spreadsheet with expenses associated with the make-ready for 1007B Charlotte. It was a virtual gut.

3.    Rose made the Property management report. All tenants are currently current with rent. Tenants vacated 1720A W 11th. The house was left in good condition. Rose will install a motion detection light at the corner of the house to dissuade trespassers. The new tenants, a single mother with 3 children, will occupy the house in September.

4.    Mary spoke in lieu of Chris regarding a new appointee to the Tenant Selection Committee. Thomas Schiefer was nominated. He and his wife are the owners of the former Mary Baylor house and he is invested in the culture of Clarksville. His appointment for a 2 year term was approved unanimously.

5.    Rose updated the Board on the CCDC house to be built at 1611 W 10th. A hip roof with dormers was added to the design. We are currently waiting on the survey to be completed and then the application for the COA funding will be completed by Rose and personnel from American Youthworks, with final approval by Mary before the August deadline. Rose has asked AYW about architect fees and has yet to receive a response.

6.    Mary reported on the steps CCDC board members will take to prepare for the new land use code. She has received a map of the neighborhood that board members will use to indicate how the neighborhood has been developed and how it might be developed in the future to preserve as much single-family housing as possible. Aubrey and Brooke will develop a coding system to use in the mapping. The new code will supposedly be finalized in August, go before the planning commission and then to Council for first reading in October. Mary indicated there is the possibility of a lawsuit being filed by those opposed to the code after it is approved.

7.    Mary reminded the board of the upcoming Ice Cream Social, to be held on Sunday, August 4, 3-5 p.m., at the Haskell House. Board member assignments will be forthcoming.

8.    The meeting was adjourned at 7:14 PM.

9.    The board met in executive session.

Action taken via Electronic Vote:

On July 9, 2019, the board voted to approve an expenditure not to exceed  $4,000 to Holt Carson, Inc. for surveying services at the site of the proposed CCDC affordable housing unit to be located at 1611 W. 10th Street.

This matter was time-sensitive and could not wait until the July meeting.

  

Finance Committee Minutes – 7/16/19

Committee Members present: BJ Friedman, Mary Reed

Also Attending: Rose Gabriel

1.    BJ reviewed monthly bank statement and reconciled the statement with receipts.

2.    Mary and BJ reviewed financial summaries for Fun Fest and the make ready for 1007B Charlotte. In the future, Mary will ask board members to provide receipts for in-kind expenses so we can better document Fun Fest expenses.

3.    Rose will provide the finance committee with QuikBooks breakdowns of income and expenses for major financial report items.

4.    The auditor requested that we document that all properties are rented to comply with deed restrictions and other rent compliance requirements. BJ and Rose will work on this in the coming weeks.

5.    Rose will ask Greg to assist her with determining current market values for our properties to make sure we have sufficient insurance coverage.

 

Agenda, August 20, 2019

Agenda for Clarksville CDC Monthly Meeting

August 20, 2019

6:30 p.m.

Haskell House

1703 Waterston 

1.    Approval of minutes from the July 16, 2019 monthly board meeting. Mary Reed, 5 minutes. (Minutes taken by BJ Friedman) 

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on funding applications submitted to the City of Austin (for affordable housing bond funds for construction of a new CCDC house and Heritage Grant funds for repairs to the Haskell House.) Mary and Rose, 5 minutes.     

5.    Presentation of the CCDC’s draft audit. Pamela Hill, auditor, 15 minutes.

Note: this item will be taken up at 7 p.m.

6.    Report on new land use code and planning done so far with Aubrey Carter and members of OWANA. Mary Reed, 10 minutes.

7.    Report on Ice Cream Social. Mary Reed, 3 minutes.

8.    Other Business.

9.    Executive Session, if necessary.

 

Actions taken via Electronic Vote:

·      On August 1, 2019, the board voted to authorize Rose Gabriel to submit an application on behalf of the CCDC to the Austin Housing Finance Corporation for up to $175,000 for affordable housing bonds to construct a new CCDC house to be located at 1611 W. 10th. The action was approved unanimously.

·      On August 13, 2019, the board voted to approve applying to Frost Bank for an unsecured line of credit in the amount of $50,000. The action was approved by more than the 2/3 majority required by the CCDC bylaws.

Both of these matters were time-sensitive and could not wait until the August meeting.

 

 

 

 

Minutes, June 18, 2019

Minutes from the June 18, 2019 Clarksville CDC Monthly Meeting

Board members present: Aubrey Carter, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, and Gregory Tran

Others present:  Rose Gabriel, David Clauss (American YouthWorks/YouthBuild Austin)

1.    There was not a quorum of board members who were also present at the May meeting, so the minutes from the May 21, 2019 monthly board meeting could not be approved. This item will appear on next month’s agenda

2.    Rose presented the financial report. We showed a net loss of $6,902 in May. Expenses were high because of make-ready costs at 1007B Charlotte and A/C repairs at 1821B Waterston. As of May 31, our checking balance was $101.01, savings balance, $79,797.07. Family FunFest accounting will be available at the July meeting.

The Finance Committee did not meet.

 3.    Rose presented the property management report. All tenants are current on rent. Rent has been reduced on one unit due to a change in a tenant’s relationship status, increased on another due to an income change. The make-ready at 1007B Charlotte is complete and potential tenants are being evaluated.

4.    On a motion by Aubrey, seconded by Paula, the following reappointments were made to the Tenant Selection Committee: Chris Thomas and Malcolm Greenstein, CCDC representatives; Pamela Jackson, tenant representative. Their terms will run until May 2021.

There is one vacancy on the TSC, the term of which also will run until May 2021. The spot must be filled by a community member. This appointment will be considered at the July board meeting.

5.    The CCDC will be partnering with YouthBuild Austin, a program of American YouthWorks, to build the new CCDC house at 1611 W. 10th Street. David Claus, YouthBuild Austin, introduced himself to the Board and presented information about the organization. Students at American Youthworks spend half of their time in class, working toward their high school diploma or GED, and half of their time in 1 of 3 vocational tracks: construction, medical, or graphic design careers.  They earn professional certifications and a training stipend. With good attendance, they earn approximately $200/week. Most participants are 16-24 years old, approximately 60% male/40% female. They encourage non-traditional roles, so men and women are in all tracts.

CCDC will be working with Casa Verde Builders (CVB), YouthBuild Austin’s  construction career tract. Students will do much of the work, supervised by staff trainers. CVB have completed 94 homes in Austin. CVB homes are 4-5 star homes. Construction will take a little longer—David expects a year for completion of the project, but the benefits of the program are worth the extra time. CCDC will be saving money because we will not be paying for the labor. And an added benefit is the labor “costs” can be used as a grant match. YouthBuild has done a lot of work with Austin Housing Finance Corporation and have a good partnership. David is familiar with the AHFC application, and is confident that we will meet the August AHFC deadline. The City of Austin supports CCDC’s partnership with YouthBuild Austin.

David and Rose presented the board with design options. Of the options presented, the board preferred the one labeled “C-2.” The next step is the preparation of the geo-technical report.

6.    Mary reported on a proposed project to be located at 1400 West Lynn. The project proposes a multi-unit, 3-story structure, with parking located below ground. The units with be small, with shared common space. If approved, it will replace a duplex that is a contributing structure in the West Line National Historic Register District. The developer recently presented plans to the OWANA membership, which did not support the project and voted against  demolishing the existing duplex.

7.    The annual Ice Cream Social will be held on Sunday, August 4, 3-5 p.m., at the Haskell House.

8.    No Other Business was discussed.

9.     The board met in Executive Session to discuss tenant issues.

 

 

 

Minutes, May 21, 2019

Minutes from the May 21,2019 Clarksville CDC Monthly Meeting

  

Board members in attendance: Aly Byatt, BJ Friedman, Malcolm Greenstein, Kim O’Brien, Mary Reed, Chris Thomas, and Gregory Tran

1.    On a motion by Malcolm, seconded by Aly, the minutes from the April 16, 2019 annual meeting were approved. On a motion by Malcolm, seconded by BJ, the of minutes from the April 16, 2019 monthly meeting were approved.

2.    BJ presented the monthly financial reports and finance committee report. In April, we showed a net gain of $2,247.48. Our checking balance as of 4/30/19 was $7,871; savings balance was $80,937. Make-ready expenses at 1007A Charlotte are high and will likely require a budget amendment.

3.    All tenants are current on rent, save one, who is current on their payment plan. 1007A Charlotte is currently vacant. A substantial make ready is underway: bathroom demo, paint, porch modification. The until will be ready to rent in July. The only other major repair item was related to the A/C unit at 1009B Charlotte.

4.    On a motion by Malcolm, seconded by Gregory, the following officers were elected. They will serve until May 2020.

President:  Mary Reed

Vice-President:  Chris Thomas

Treasurer:  BJ Friedman

Secretary:  Kim O’Brien

5.    Appointments to the Tenant Selection Committee were postponed until the June meeting.

6.    Adam Greenfield, Streets for All, presented information regarding a new City program which allows residents to close their street to traffic for a block party. The City created a block party permit last year. Adam’s job is to spread awareness of program. He will meet with groups to help organize block parties. The process is relatively straightforward: the permit fee is $50; application must be submitted at least 10 days in advance. There is a guide for organizing. Adam recommends 2-3 months lead time. He is anticipating a high demand for National Night Out, but any occasion is good for a block party. 80% of residents of the block must agree in order for a permit to be issued. Additional information can be found at www.austintexas.gov/blockparty or by contacting Adam at austinblockparties@gmail.com or 415-731-1139.

7.    Mary reported that representatives with the City’s Affordable Housing Bonds program are enthusiastic about our collaboration with American YouthWorks in the planning and construction of the CCDC house to be located at 1622 W. 10th Street. We will be able to leverage our match through the participation of their student workforce. A topographic study is being done—there is at least one heritage tree on the property. Our plan is to apply for bond funds in August;

8.    The Clarksville Family Fun Fest, held May 19, 2019, was a big success. The weather was good and turnout was great. The board thanked all of our underwriters, with a particular shout-out to Cover 3 whose employees were at the fishing pond throughout the Fun Fest handing out swag. Too soon to know how much money was raised.

9.    No Other Business was discussed.

10.     The board met in Executive Session to discuss a tenant matter.

Action taken via Electronic Vote:

On April 25, 2019, the board voted to approve an expenditure of $5,000 to American YouthWorks/Austin toward the cost of architectural plans, structural plans, topographical survey, and other items needed to move forward with construction of a new CCDC affordable housing unit to be located at 1611 W. 10th Street.

This matter was time-sensitive and could not wait until the May meeting.

  

Finance Committee Meeting, May 20, 2019

BJ Friedman, Mary Reed, and Kim O’Brien met. Rose Gabriel was ill, but was available via telephone to answer questions.

Items discussed:

·      Make ready of 1007A Charlotte: very extensive and expensive. (complete bathroom rebuild, complete interior painting, front porch alteration.) Rose anticipates a budget amendment will be needed to cover these expenses.

·      Needed repairs to the Haskell House: Rose to contact the City because repairs should be their responsibility. The possibility of grant funds was discussed.

·      New house at 1622 W. 10th: City has approved of our collaboration with Austin Youthworks. The project may take a bit longer, but costs should be lower.

Agenda, July 16, 2019

Agenda for Clarksville CDC Monthly Meeting

July 16, 2019

6:30 p.m.

Haskell House

1703 Waterston

 

1.    Approval of minutes from the May 21 and June 18, 2019 monthly board meetings. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Appointment to the Tenant Selection Committee. Chris Thomas, 5 minutes.

5.    Update on CCDC house to be located at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

6.    Report about new land use code and zoning map and steps we need to take. Mary Reed. 10 minutes

7.    Reminder of upcoming Ice Cream Social, to be held on Sunday, August 4, 3-5 p.m., at the Haskell House. Mary Reed, 5 minutes.

8.    Other Business

9.    Executive Session, if necessary

 

Action taken via Electronic Vote:

On July 9, 2019, the board voted to approve an expenditure not to exceed  $4,000 to Holt Carson, Inc. for surveying services at the site of the proposed CCDC affordable housing unit to be located at 1611 W. 10th Street.

This matter was time-sensitive and could not wait until the July meeting.

 

 

Agenda, June 18, 2019

Agenda for Clarksville CDC Monthly Meeting

June 18, 2019

6:30 p.m.

Haskell House

1703 Waterston

 

1.    Approval of minutes from the May 21, 2019 monthly board meeting. Kim O’Brien, 5 minutes.       

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.  

5.    Update on CCDC house to be located at 1611 W. 10th Street, including a presentation of preliminary interior drawings by Austin YouthWorks. Rose Gabriel and Austin YouthWorks representatives, 15 minutes. (Item to be taken up at 7 p.m.)

6.    Report on project proposed for 1400 West Lynn. Mary Reed, 5 minutes.

7.    Select date for Ice Cream Social. Mary Reed, 5 minutes.  

8.    Other Business 

9.     Executive Session, if necessary

 

 

Minutes, Monthly Meeting, April 16,2019

Minutes from the April 16, 2019 Clarksville CDC Monthly Meeting

Board Members present: Aly Byatt, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas

Others present: Rose Gabriel, Mollie Smith, Michael Smith

1.    On a motion by Malcolm, seconded by BJ, the minutes from the February 15, 2019 monthly board meeting were approved.

Note: Due to the absence of the presiding officers, no monthly board meeting was held; therefore, there are no March minutes.

2.    BJ and Rose presented the financial reports for February and March. We showed a net gain of $7,141.16. The checking balance, as of 3/31/19, was $11,528, the savings balance, $80,936. Income includes $100 in donations collected at the holiday event, and a number of t-shirts purchased by a member of the Haskell family.

3.    Rose reported that all tenants are either current on rent, or current on their payment plans. One unit is currently vacant, and the make-ready has been substantial. The vacant unit is a 3-1, expected to be available by 5/15. A couple of possible tenants have already been approved, including a Casa Marianela family.

4.    Kim reported that the annual Membership Drive netted 5 new members. Total membership is at 110.

5.    The Board discussed the Clarksville Buaas-Martin LHD effort. Proposed options for going forwarded included: assessing support by going door-to-door; holding another community meeting, to include people who live in LHDs; putting the LHD to a vote; ending the process.

After much discussion the board voted to end the process. The motion was made by Chris, seconded by BJ.

A letter will be drafted and delivered to all residents of the proposed LHD. Copies will be mailed to property owners living elsewhere. (Note: A copy of the letter appears at the end of these minutes.)

6.    Mary reported that plans for the 11th Annual Clarksville Family Fun Fest, scheduled for May 19, 1-5 p.m. at the Clarksville Pauline Brown Neighborhood Center, are progressing well. Mary has secured underwriters for all of the activities except for the Photo Booth. Members of the board, along with Mollie Smith for Minor Wilson, made pledges to cover the cost of the Photo Booth. aMary reported that there will be some great items in the Silent Auction, with lots of new donors contributing goods and services.

7.    No Other Business was discussed.

8.     The board met in Executive Session to discuss a tenant matter.

 

Text of letter delivered to all residents and property owners of the proposed Clarksville Buaas-Martin LHD:

Dear Neighbor:

When the Clarksville Community Development Corporation (CCDC) was founded in 1978 following years of racist government efforts to destroy Clarksville and benign developer attempts to exploit it, the CCDC’s goal was not only to provide low and moderate income housing, but to maintain and preserve the character and history of the historic neighborhood. Because more of the neighborhood’s historically contributing homes were being demolished or remodeled out of character and because contributing homes in the adjacent Buaas-Martin neighborhood were also under threat, the CCDC Board decided that the best way to preserve the historic nature of these areas was to propose the creation of the Clarksville Buaas-Martin local historic district (LHD).

Prior to doing so, the CCDC met with City officials who were knowledgeable of the LHD process and spoke to numerous people whose neighborhoods had approved LHDs. Also, once the Clarksville Buaas-Martin LHD process began, the LHD was discussed at several open CCDC meetings and subsequently, at a well-publicized public meeting. In addition, several CCDC board members opened their homes to provide neighbors with opportunities to discuss the LHD and get their questions answered. It soon became clear however, that the Clarksville Buaas-Martin LHD was unpopular and divisive.

The CCDC Board continues to believe that the historic character of the Clarksville Buaas-Martin areas is worth preserving. However, in light of the fact that for the past 41 years, community-building has been a key mission of the CCDC, it is with great regret that we have decided to end our LHD initiative. We remain committed to continuing all of the CCDC’s activities -- providing affordable housing, hosting neighborhood events throughout the year, and working to preserve our neighborhood’s history.

Sincerely,

The Clarksville Community Development Corporation Board of Directors

Minutes, Annual Meeting, April 16,2019

Minutes from the April 16, 2019 Clarksville CDC Annual Meeting

Board Members present: Aly Byatt, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas

Others present: Rose Gabriel, Mollie Smith, Michael Smith  

1.             Mary Reed, CCDC President, presented the “State of the CCDC” Annual Report. It appears at the end of these minutes.

2.             BJ Friedman, CCDC Treasurer, presented a report on the CCDC’s Finances. It appears at the end of these minutes.

3.             Rose Gabriel, CCDC Property Manager, presented a report on the CCDC’s housing program. It appears at the end of these minutes.

4.             Kim O’Brien, acting as the Election Administrator, announced the results of the Board of Directors election. With 19 members voting—14 absentee, 5 in person, 17% membership turnout—Aly Byatt, Aubrey Carter, BJ Friedman, and Gregory Tran were elected to serve 2-year terms.

  

State of the CCDC, Mary Reed:

When I think about how to characterize the months since out last annual meeting, what comes to mind is that they were filled with some big highs and lows. I’ll start with the lows and actually I am only going to talk about two, the two that were the most significant in my opinion. One of them is – you guessed it --  the Clarksville Buaas-Martin LHD.

Our efforts to create an LHD began on a hopeful note, but things quickly became difficult, despite all of our time, energy and money. As a recap, we spent months providing property owners in the proposed LHD with the education and information that the City, the HLC and the Council expect us to provide. We had a web site designed; planned and hosted a very successful walking tour of the Buaas-Martin area; helped organize an initial City-sponsored LHD information event at St. Luke Church; participated in a LHD board training; finalized the required draft LHD documents, including the design standards; drafted and redrafted numerous informational materials that were handed out door-to-door and mailed to property owners who don’t reside in the LHD area; and we hosted 7 not-always-easy house parties. What happens next is up in the air. The issue is on today’s regular meeting agenda.

Our efforts to save 1002 Charlotte represent the other big low. As a reminder, 1002 Charlotte Street was a sweet, historically-contributing Clarksville home that needed work, but was not in terrible shape. However, the new owners -- a group of investors -- were determined to replace it with a Gothic-style house, which was completely out-of- character for Clarksville and for all of Old West Austin for that matter.  

Dealing with Priscilla Glover, who was the front person for the investors, was difficult and frustrating. She refused to even consider alternatives to a demolition; ignored the drawings Aubrey created illustrating ideas for how the house could be enlarged; refused to give the CCDC sufficient time to move the house; mostly ignored my emails; caused those of us who were trying to save the house to sit at HLC meetings until late in the evening not knowing that she hadn’t bothered to show up; and then later when she finally did attend a HLC meeting, she shocked us by referring to 1002 Charlotte as a “shack.”

Adding insult to injury, Glover also ignored all of my requests that she agree in writing to follow the EPA-recommended guidelines for demolishing an old house with lead paint and then she ignored my requests for a heads-up regarding the date of the demolition so that I could let the parents of young children in the area know because many of them wanted to help protect their kids from the toxic lead dust by taking them out of the neighborhood when it happened. In the end, the demolition took place at the worst possible time – when school was getting out.

The Charlotte Street saga illustrated the importance of a LHD by highlighting just how little power the HLC and a neighborhood have when the owner of a historically contributing house is determined to tear it down and does not care if what they plan to build in its place is in any way compatible with the historic character of that neighborhood.

On the high side, our events were terrific. For example, our FF was a big success and was much less labor-intensive than in years past because we opted for a food truck rather than selling and serving our own food and because we eliminated the big kids bounce house. We saw lots of new faces at our summer ice cream social and ate some yummy ice cream, and we injected new energy into the Christmas party we hosted with OWANA by combining old activities like visits with Santa and caroling, with new ones that appealed to young families, like fake snow and a crafts table. As a result, we had a much larger crowd that we have had in recent years. We also substituted tamales and queso for churros, which turned out to be a very popular decision because we ran out of food within the event’s first hour.

And last October, the CCDC celebrated its 40th anniversary with a super fun party at the Haskell House. The Salt Lick did a great job catering the event; we could not have asked for better music than what Leanne Atherton and her talented band members provided; and there was plenty of cake. It was definitely a feel-good party.

The fact that we finally got the go-ahead from the City to build a new affordable single family home on the vacant lot on West 10th was definitely a positive too. However, it “only” took 5 years for that to happen. So much for the City’s commitment to increasing the amount of affordable housing in Austin’s neighborhoods. But kudos to Councilmember Tovo’s staff for helping us keep the pressure on staff.

And finally, our finances remain solid as does our affordable housing program. You’ll hear more about both when BJ and Rose speak.

  

Treasurer’s Report, BJ Friedman

 Fiscal year is Oct-Sept

We own 9 properties, housing 16 tenant units and manage the Haskell House and Pauline Brown Community Center

We didn’t project our annual budget too well - $12,524 over budget.

            Lower rental income – renting to tenants with greater needs

            Overestimated Fun Fest income

            Insurance costs are higher than expected (new unit)

            Almost $23,000 over for repairs to properties

            Almost $3000 over for taxes (accounting issue)

            Almost $4500 over for utilities (new unit)

            Tree and landscape maintenance

Balanced out somewhat with lower costs in other areas

            No haunted house event

            Lower FF expense

            Lower maintenance/supplies for HH

            Less for pest control

            Less for printing

Compared to previous 4 years – pretty typical except 2017-18 was an anomaly

            Income is down slightly – more tenant turnover than seen in the past

            Utilities and maintenance are higher

Also our biennial audit is occurring currently, so some of these numbers may change – depreciation and payroll tax expense that should have been in 2017-18

 

Housing Report, Rose Gabriel

·      Building Improvements

1807 West 11th

            Did wood repair and painted exterior

 1821 A Waterston

                        New AC

1011 A Charlotte

                        New interior paint and bathroom repairs

            1009A Charlotte

                        New interior paint

            1708 B West 10th

                        New interior paint, steps painted and skid tape

·      Had four new families move during fiscal year resulting in higher than budgeted repair, supplies  and utility expenses for make ready

 ·      Financials

Net loss for the year was $-12,523

Agenda, May 21, 2019

Agenda for Clarksville CDC Monthly Meeting

May 21, 2019

6:30 p.m.

Haskell House

1703 Waterston 

1.    Approval of minutes from the April 16, 2019 annual and monthly board meetings. Kim O’Brien, 5 minutes.   

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Election of CCDC officers for 2019-2020. Mary Reed, 5 minutes.

5.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.

6.    Presentation regarding a COA program which allows residents to close their street to traffic for a block party. Adam Greenfield, Streets for All, 10 minutes. (Note: this item will be taken up at 7 p.m.) 

7.    Update on CCDC house to be located at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

8.    Report on the Clarksville Family Fun Fest, May 19, 2019. Mary Reed, 5 minutes                  

9.    Other Business

10.      Executive Session, if necessary

Action taken via Electronic Vote:

On April 25, 2019, the board voted to approve an expenditure of $5,000 to American YouthWorks/Austin toward the cost of architectural plans, structural plans, topographical survey, and other items needed to move forward with construction of a new CCDC affordable housing unit to be located at 1611 W. 10th Street.

This matter was time-sensitive and could not wait until the May meeting.

Minutes, February 19, 2019

Minutes from the February 19, 2019 Clarksville CDC Monthly Meeting

Board members present: Aly Byatt, Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, and Chris Thomas

1.    On a motion by Aubrey, seconded by Malcolm, the minutes from the January 15, 2019 monthly board meeting were adopted with corrections. (Minutes posted at http://www.clarksvillecdc.org/ reflect corrections.)

2.    Due to Rose’s illness, BJ presented the Financial Report. We showed a net loss of $813 in January, due primarily to a SNAFU related to switching to auto-pay for utility payments. As of January 31, our checking balance was $.01, savings balance $80,772. Money ($12,000) has been transferred from savings to checking. On a motion by Malcolm, seconded by Aubrey, the Financial Report was approved.

Notes from the Finance Committee meeting are at the end of these minutes.

3.    According to Rose’s property management report, all tenants but one are current. Tenant in arrears is on a payment plan and will be current by April. One tenant is moving. A 3-1 until will be available April 1, 2019.

4.    To date, 5 of 7 Clarksville Buaas-Martin LHD informational house parties have been held. The house parties have led to much discussion of the LHD, both negative and positive. The board’s discussion centered on the best way to convey information regarding issues and questions raised at the house parties. Notes from each house party will be posted on the LHD website: https://clarksvillebuaasmartinlhd.org/notes-from-lhd-house-parties. Additionally, the board wants to create a Frequently Asked Questions document that can be distributed door-to-door, as well as mailed to property owners who do not live in the proposed LHD area.

5.    Mary Reed was unable to attend the meeting, but shared information via Chris regarding 1002 Charlotte, a Clarksville NRHD contributing house. The demo permit was released February 4, 2019. To date, the owner has not responded to emails asking for specific information regarding the timeline for demolition we need in order to notify nearby CCDC tenants so that they can minimize their children’s exposure to toxic lead dust that will be released.

6.    Kim reported that the annual membership drive will take place in mid-March. Information regarding membership will be posted on the website, neighborhood bulletin boards, and delivered door-to-door. While all CCDC activities are open to everyone, membership is required in order to vote in the Board of Directors election, as well as to serve on the Board.

The election will take place on April 16, 2019, prior to the Annual Meeting that will begin at 6:30. Four positions are up for election this year. Currently serving in those positions are Aly Byatt, Aubrey Carter, BJ Friedman, and Gregory Tran.

7.    The Clarksville Family Fun Fest will take place on May 19, 2019, 1-5 p.m., at the Pauline Brown Clarksville Neighborhood Center. The music lineup is nearly in place, including a new children’s entertainer, Mr. Will. Children’s activities will include face painting, petting zoo, climbing wall, a photo booth, and a bouncy house for the little kids. New this year: a “fishing” pond and a no-charge crafts table. Taco Flats will be selling food. And of course, a dynamite silent auction. Volunteers will be needed.

8.    Under Other Business, it was reported that there’s a new lock at the Haskell House, along with new lighting.

9.    The Board did not meet in Executive Session.

Notice of action taken by electronic vote:

On January 29 and 31, 2019, the board took action on two tenant matters: one regarding possible adjustment to a rent increase schedule; the other, waiving of late fees due to federal government shut-down.

  

The Finance Committee met on February 19, 2019, prior to the Board meeting.

Present: BJ Friedman, Kim O’Brien.

Rose was ill but provided answers via telephone.

January 2019 expenses were discussed, including

·      The monthly net loss of a $813.85 was due to the scheduling of Utility payments due to a switch to auto-payment, and a tenant who is behind in rent (note: tenant is on a payment schedule and will be current by April.)

·      The Income “refund” line item on the Profit & Loss statement is due to security lighting purchased for the Haskell House that was returned. (Cost is reflected in Expense HH Maintenance & Supplies.)

·      $12K has been transferred from savings to checking to increase the .01 balance

Agendas, Annual and Monthly Meetings, April 16, 2019

Agenda for Clarksville CDC Annual Meeting

April 16, 2019

6:30 p.m.

Haskell House

1703 Waterston

 

1.             Presentation of the “State of the CCDC” Annual Report. Mary Reed, President. 

2.             Presentation regarding the CCDC’s Financial Status. BJ Friedman, Treasurer.

3.             Presentation regarding the CCDC’s housing program. Rose Gabriel, Property Manager.

4.             Announcement of Election Results. Kim O’Brien, acting as Election Administrator 

 

Agenda for Clarksville CDC Monthly Meeting

April 16, 2019

Upon Adjournment of the Annual Meeting

1.    Approval of minutes from the February 15, 2019 monthly board meeting. Kim O’Brien, 5 minutes.       (Note: Due to the absence of the presiding officers, the March monthly board meeting was not held.)

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on CCDC Membership Drive. Kim O’Brien, 5 minutes.

5.    Discussion of Clarksville Buaas-Martin LHD effort. Mary Reed, 15 minutes. 

6.    Report on plans for the May 19, 2019 Clarksville Family Fun Fest, 1-5 p.m. Mary Reed, 5 minutes                   

7.    Other Business

8.     Executive Session

 

Minutes, January 15, 2019

Minutes from the January 15, 2019 Clarksville CDC Monthly Meeting

 

Board Members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Chris, seconded by Malcolm, the minutes from the November 20, 2018 monthly board meeting were approved.

2.    BJ and Rose presented the financial reports from November and December 2018. November showed a net gain of $3,907, with a checking balance on November 30 of $20,667, savings balance of $51,237; December, a net gain of $1,807, with a checking balance on December 30 of $5,762, savings balance of $76,999.  

Expenses from the holiday event were higher than in years past because we invested in some supplies/decorations that can be used multiple times. OWANA will contribute $100 toward the cost of the event. Rents were down a bit, but tenants who are behind are on payment plans and are catching up. Utilities were higher because a switch to e-billing led to a delay in billing/payment. On a motion by Malcolm, seconded by Kim, the November & December financial reports were approved.

Notes from the Finance Committee are at the end of these minutes.

3.    Rose presented the property management report. Approximately half of our  tenants are paying rent through Venmo which is improving the facility of rent collection. All but 2 tenants are up to date—payment plans are in effect. There were few repairs in November & December.

After meeting in Executive Session to discuss specific tenant matters, the board voted to instigate the eviction process for one household and agreed to extend a lease for another to coincide with the end of the 2019-2020 school year (when their child will finish at the neighborhood school.)

4.    Mary reported that the schedule for Clarksville Buaas-Martin LHD informational house parties has been set. They will run from late January through the end of February. Property owners who live in existing LHDs are scheduled to attend each one. A binder has been prepared that contains neighborhood photos of remodels/renovations/add-ons that would be allowed under draft LHD design standards. It will be at all house parties.

5.    Mary reported that the demolition of 1002 Charlotte will proceed. The homeowner is not interested in the CCDC moving the house to 1611 W. 10th (CCDC land leased from the City of Austin.) The date for releasing the demo permit is not known, but CCDC tenants who live in the cul-de-sac want to know when it will happen so that they can take necessary precautions for their children. The homeowner was agreeable to our moving the house, but set an unrealistic deadline for our making that happen. When we were unable to meet the deadline, she would not extend it.

6.    Paula reported that the CCDC/OWANA Holiday Party, held December 15, 2018, was a big success. More people attended than in the past. The kid’s crafts & snow machines changed the event from a quiet caroling event to a party. And the tamales and queso were very popular, as were Santa & Mrs. Claus. This year the caroling was limited to 2 houses—Pumpkin Brown’s and Willis Littlefield’s. Some carolers would have liked to make more stops.

7.    The first planning meeting for the 2019 Clarksville Family Fun Fest is scheduled for the end of January. Let Mary know if you have any ideas.

8.    No Other Business was discussed

9.     The board met in Executive Session to discuss two tenant-related issues.

 

The Finance Committee met prior to the Board meeting.

Present: BJ Friedman, Mary Reed, Kim O’Brien, Rose Gabriel.

November and December 2018 expenses were discussed, including expenses related to the Holiday Party, an LHD expense for rent (payment to St. Lukes Church for the 11/8/18 community meeting with City Historic Preservation representatives.)

Prior to the meeting, Rose and BJ met to orient BJ in her new role as CCDC Treasurer, reviewing finances, process, etc. It was a productive meeting for both of them.

Rose reported the following:

·      She is beginning to store financial documents on Google docs

·      She is planning to will purchase a fireproof box to store our deeds

·      It’s time to start the process for our bi-annual audit

·      We will be building a new house at 1611 W. 10th Street. We need to start plans, surveys, architect fees, etc. She asked for $10,000 to be set aside in order to get started. The money will eventually be reimbursed—either through funds from the Austin Housing Finance Corporation (City’s affordable housing bonds) if we are successful in receiving funds, or from HomeBase (funds remaining from OWANA’s affordable housing money.) AHFC previously funded 80% of costs, but now only will fund up to 50%--although this may change as they develop new processes. May 1st is the first funding period we will be able to apply for.

Agenda, February 19, 2019

Agenda for Clarksville CDC Monthly Meeting

February 19, 2019

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the January 15, 2019 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on Clarksville Buaas-Martin LHD informational house parties. Mary Reed, 10 minutes.

5.    Update on 1002 Charlotte. Mary Reed, 1 minute.

6.    Discussion of annual membership drive and upcoming Board of Directors election (4 positions up for election; voting to take place April 16, 2019, prior to the Annual Meeting.) Kim O’Brien, 5 minutes.

7.    Report on plans for the May 19, 2019 Clarksville Family Fun Fest. Mary Reed, 5 minutes            

8.    Other Business

9.     Executive Session, if necessary

Notice of action taken by electronic vote:

On January 29 and 31, 2019, the board took action on two tenant matters: one regarding possible adjustment to a rent increase schedule, the other waiving of late fees due to federal government shut-down.

 

 

 

 

Minutes, November 20, 2018

Minutes from the November 20, 2018 Clarksville CDC Monthly Meeting

Board members present: Aly Byatt, BJ Friedman, Malcolm Greenstein, Kim O’Brien, Mary Reed, Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Malcolm, seconded by BJ, the minutes from the October 16, 2018 monthly board meeting were approved with changes. These changes are reflected in the official copy, as well as the copy posted on the CCDC website.

2.    We showed a net financial gain of $3,190 in October. As of the end of that month, the CCDC had $14,904 available in our checking account, and $51,237 in savings.

3.    All tenants but 1 are current on rent. The one who is not is on a payment plan to get current. After meeting in Executive Session the board decided on a rent increase for a tenant whose income verification warranted it. Said tenant’s lease was renewed for six-months. Any lease extension will require income verification.  

4.    The Board welcomed Aly Byatt to the CCDC Board of Directors. Aly was appointed in October to fill the vacancy left by Teri Taylor’s resignation. Her term will run until April 2019. Aly has hit the ground running—already having attended 2 public meetings and the CCDC’s 40th Birthday Party.

5.    The Board discussed the recent COA-sponsored Local Historic District information session for property owners, held November 8 at St. Luke Church, and discussed next steps. Mary reported that she has had some meetings with some of the people who raised questions at the meeting to share information. The meetings have been productive and polite. As a result of the information session, Mary is drafting some fact sheets to included information on what an LHD is and isn’t, what it does and doesn’t do. And she’s taken photos of houses in the area—new construction—that would be allowable, to provide concrete examples. These will be shared at the house parties that will be held in 2019.

6.    The board discussed 1002 Charlotte, a contributing property. The new owner is seeking approval from the Historic Landmark Commission to demolish the house. As a possibility for saving the house, Mary and Rose are in the process of determining if the structure can be moved to the City property on W. 10th slated for construction of a CCDC home.

7.    The CCDC 40th Birthday Party, held October 28 at the Haskell House, was a huge success, a fantastic celebration. Everyone enjoyed the fellowship, the BBQ, and Leanne Atherton’s music. And sponsorships covered the cost of the party.

8.    The CCDC/OWANA Holiday Party will be held on Saturday, December 15. There will be crafts for kids, beginning at 5. Santa & Mrs. Claus are scheduled to arrive at 5:30. Neighborhood caroling, led by Francis Barton, will start at 6. Food this year will be tamales and hot chocolate from Zocolo and sweets from Nightcap.

9.    Other Business: There will be no board meeting in December. Next meeting: Tuesday, January 15, 2019.

10.   The Board met in Executive Session to discuss a tenant issue.

 

Agenda, January 15, 2019

Agenda for Clarksville CDC Monthly Meeting

January 15, 2019

6:30 p.m.

Haskell House

1703 Waterston

 

--   NOTE LOCATION   --

  

1.    Approval of minutes from the November 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

  

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

 

3.    Property management report. Rose Gabriel, 5 minutes.

 

4.    Report on upcoming Clarksville Buaas-Martin LHD informational house parties. Mary Reed, 10 minutes.

 

5.    Update on 1002 Charlotte. Mary Reed, 5 minutes.

  

6.    Report on CCDC/OWANA Holiday Party, held December 15, 2018. Paula Hearn, 5 minutes.

  

7.    Initial planning discussion for the 2019 Clarksville Family Fun Fest. Mary Reed, 7 minutes

 

8.    Other Business

  

9.     Executive Session

Minutes, October 16, 2018

Minutes from the October 16, 2018 CCDC Monthly Board Meeting

Board Members Present: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Mary Reed, Kim O’Brien, Chris Thomas, Gregory Tran

Others Present: Aly Byatt, Tracey Rose

1.    On a motion by BJ, seconded by Chris, the minutes from the August 21, 2018 monthly board meeting (recorded by Chris) were approved.  On a motion by Aubrey, seconded by Paula, the minutes from the September 18, 2018 monthly board meeting (recorded by Paula) were approved. 

2.    As of September 30, 2018, we had $9200 in our checking balance, $51,000 in saving. Donations are coming in for the 40th birthday party which should cover the costs. Also, we raised $1000 on the “auction” of 4 ACL 3-day passes, donated to the CCDC by C3 Productions, via OWANA. Monthly expenses included picnic table repairs at the Haskell House. HH. The City had planned to either replace the Haskell House roof, or replace shingles prior to the 40th Birthday Party, but rain is causing a delay.

3.    Per the property management report, two tenants are behind on rent, but are on payment plans to bring them up to date.

4.    There currently is a vacancy on the CCDC Board of Directors due to Teri Taylor’s resignation. Mary reported that an email was sent to all current members regarding the vacancy. Although a number of people expressed some interest, only one followed through and will be interviewed tonight in Executive Session.  

Following the Executive Session, on a motion by Gregory, seconded by Chris, the Board unanimously approved the appointment of Aly Byatt to fill the vacancy on the Board. Aly will serve until April 2019.

5.    Mary reminded the Board of the City staff briefing on the Local Historic District process to be held October 17, 6:30 p.m.at the Haskell House.

6.    Mary reminded the Board about the COA-sponsored LHD information session for property owners to be held on November 8, 7 p.m., at St. Luke Church. 

7.    Mary gave a report on plans for the CCDC’s 40th Birthday Party, to be held October 28, 3-5 p.m. at the Haskell House. BJ has created an evite, sent to special friends of the CCDC. Flyers inviting all neighbors have been delivered door-to-door, along with emails sent to the neighborhood, OWANA, and others. Tents will be set up for the band and the catering. Lee Ann Atherton will play. There will be cake, decorations, and (short) speeches—Mary, Malcolm, and John Henneberger.  

8.    Mary gave an update on 1002 Charlotte. For the second time, the owner didn’t show at the Historic Landmark Commission hearing regarding demolition of the structure, a contributing structure to the Clarksville NHRD, but not historic on its own merits, so it has no protection from demolition. Another hearing will take place. An issue of concern regarding the house: lead dust that will occur with demolition—there are 10 young children living in the cul-de-sac. Will the owner take this into account should the house be demolished?

Mary has reached out to the owner to discuss options—so far, without success. One option the CCDC would like to discuss: should the demolition permit be approved, can the house be moved and serve as CCDC housing? Rose Gabriel, CCDC property manager, will conduct research to see if this is a viable option.

9.    Other Business: 

Paula reported that she has turned in an application to the community parks program for improvements to the Mary Baylor Clarksville Park. She included an arbor by the splashpad, repainting of the basketball lines, and planting a tree by the bathhouse, assuming it won’t interfere with the pipes.

Mary shared information from NextDoor about a 30-year old aggressive husky, white male, with possible mental health issues who’s reported to have confronted women at 9th and Blanco, 12th and Lorraine, other places in neighborhood, and at CVS (according to one or our tenants.) Police advise to call 911 if seen or threatened.

10.    The board met in Executive Session to discuss filling the vacancy on the Board created by Teri Taylor’s resignation.

  

Action taken via Electronic Vote:

Due to a lack of quorum at the September meeting, electronic votes were taken on the following items. These matters were time-sensitive and could not be postponed until the October meeting.

 

·      On September 21, 2018, the board voted unanimously to approve the proposed FY 2018-19 Budget.

·      On September 22, 2018, on a motion by BJ Friedman, seconded by Paula Hern, Gregory Tran was unanimously appointed to a vacancy on the Tenant Selection Committee. He fills a board member slot on the TSC vacated by the resignation of Teri Taylor from the CCDC Board. His term runs through May 2020.

·      On September 23, 2018, on a motion by Kim O’Brien, seconded by Aubrey Carter, BJ Friedman was unanimously elected to fill the vacant Treasurer position vote. She replaces Teri Taylor. Her term runs through May 2019.

Agenda, November 20, 2018

Agenda for Clarksville CDC Monthly Meeting

November 20, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE LOCATION   --

1.    Approval of minutes from the October 16, 2018 monthly board meeting. Kim O’Brien, 5 minutes.   

2.    Financial report and finance committee report. Rose Gabriel, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Welcome Aly Byatt to the CCDC Board of Directors. (Appointed in October to fill the vacancy left by Teri Taylor’s resignation.) Mary Reed, 5 minutes.     

5.    Report on COA-sponsored LHD information session for property owners, held November 8 at St. Luke Church and discussion of next steps. Mary Reed, 10 minutes.

6.    Update on 1002 Charlotte. Mary Reed, 7 minutes.

7.    Report on the CCDC 40th Birthday Party, held October 28 at the Haskell House. Mary Reed, 5 minutes.

8.    Report on CCDC/OWANA Holiday Party. Paula Hearn, 5 minutes.

9.    Other Busines

10.    Executive Session (if necessary.)