Agenda, August 15, 2017

Agenda for Clarksville CDC Monthly Meeting

August 15, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the June 20 and July 18, 2017 monthly board meetings (Notes: In the Board Secretary’s absence, June minutes recorded by BJ Friedman, July minutes recorded by Gregory)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Report on Community Conversation #1—CodeNext is Re-zoning Our Neighborhood—and discuss topic and schedule for Conversation #2 (Mary Reed)—10 minutes.

5.    Reminder of upcoming Ice Cream Social, August 27, 3-5 p.m., at the Haskell House (Mary Reed)—5 minutes. 

6.    Other Business

7.    Executive Session (if necessary)

Action taken via Electronic Vote:

On July 25, 2017, the board voted not to renew the lease for 1710 B W. 10th Street. This matter was time-sensitive and could not wait until the August meeting.

 

Agenda, July 18, 2017

Agenda for Clarksville CDC Monthly Meeting

July 18, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

 

1.    Approval of minutes from the June 20, 2017 monthly board meeting (recorded by BJ Friedman in the Board Secretary’s absence)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Community Conversation Series. Topics and Schedule (Mary Reed)—7 minutes.

5.    Set date for Ice Cream Social (Mary Reed)—5 minutes. 

6.    Next Clarksville block party (RuthAnn Brown)—5 minutes.

7.    Other Business

8.    Executive Session (if necessary)

 

Minutes (Annual and Monthly Meetings), April 18, 2017

Minutes from the Annual Meeting                      

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, and Gregory Tran.

Others present: Rose Gabriel and Sonia Hoepfner

1.             Mary Reed, CCDC President, reported on the “State of the CCDC” Annual Report. (Report will be attached; waiting to receive electronic copy from Mary.)

2.             Teri Taylor, CCDC Treasurer, reported on the CCDC’s Financial Status. Teri’s report covered the CCDC’s fiscal year, which ended in September 2016. Our financial status is strong, showing total income of $174,417, total expenses of $164,418, resulting in a net annual surplus of $9,999.

Teri shared this interesting statistic: the average rent for a 1 bedroom house in Clarksville is $1450/month, as compared to the CCDC’s average rent for a 2 bedroom house is $950.

3.             Rose Gabriel, CCDC Property Manager, reported on the CCDC’s housing program. We are lucky to have very little tenant turnover. Over all, this has been a good year, and it’s shaping up to be even better. We soon will be adding the Alley Flat to our housing stock. It took 5 years from the time this idea was introduced to the CCDC to completion, but we will shortly see a new CCDC house ready for occupancy.

4.             Kim O’Brien, CCDC Secretary, acting as the Election Administrator, announced the results of the Board election. The four candidates on the ballot were elected to serve two-year terms. Aubrey Carter, BJ Friedman, Teri Thomas, and Gregory Tran—all previous board members—will serve until April 2019.

Kim reported that the membership drive brought in 51 members. Of those, 15 voted absentee. Another 9 voted in person prior to the meeting, bringing the total number of voters to 24, for a 47% voter turnout.

 

Minutes from the  Monthly Meeting

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, and Gregory Tran.

Others present: Rose Gabriel and Sonia Hoepfner

1.    On a motion by BJ, seconded by Malcolm, the minutes from the March 21, 2017 monthly board meeting were approved. (Corrections noted have been made in the official record.)

2.    In March we showed a net loss of $14,348. The loss is due to construction bills from the Alley Flat. We have spent the city’s grant money, and are now spending funds from our HomeBase loan. Because of repayments from loan sources, this month’s loss will be offset next month. Our checking balance shows a net loss of $1564, our savings balance is a robust $144,654.

The annual audit is underway.

There was no Finance Committee meeting this month.

3.    Rose gave the property management report. All but two tenants are current. Payment plans are in effect, and leases will not be renewed until tenants are current. 1009A Charlotte is still vacant; waiting to make contact with the person who donated the house to the CCDC in the 1980s, so that we will have proof as to when the house was built.

As a follow up to last month’s discussion, Rose stated that for filling future vacancies, she will submit applicants that she determines fit the property and the board’s requirements. She will have met with them in person prior to submitting them. She’s preparing a questionnaire for prospective tenants that will obtain all the information both she and the board needs. Her recommendations will be presented to the Tenant Selection Committee.

4.    The CCDC Alley Flat house, 1817B W. 10th Street, is complete. An Open House is scheduled for April 19, 5-7 p.m. City Councilmember Kathy Tovo will speak at 5:30. Snacks will be served. Everyone is welcome.

5.    Deteriorating conditions at the house located at W. 10th and Toyath were discussed. We have heard that the property was up for auction. Discussion concerned finding out if this was true. Regardless, there may be a need to file a complaint to the City regarding conditions.

6.    Kim brought up that there had been discussion about amending the current membership policy requiring annual membership. The board agreed that this is cumbersome, and also agreed that the bylaws do not specifically require this. After discussion, the board agreed to allow for membership to be “permanent.” There was recognition that there might be some technical/”paperwork” difficulties with this as we go forward, and agreed to revisit this policy as needed.

7.    The Clarksville Family FunFest will take place on Sunday, May 7, 1-5 p.m. Mary will email the volunteer schedule and other details to the board. Ruthann Brown will be selling her BBQ plates again, and the board will be serving chili, frito pies, ice cream and, popcorn. Thanks to Monica Wu and others, the silent auction looks to be a bit better this year. The entertainment will include some new performers, along with some past favorites.

8.    Under Other Business, Mary reported that we received a nice email from the new owners of the Mary Baylor house, 1607 W. 10th Street. Their renovation is progressing—they have the inside done, having saved the original floors and the shiplap walls. They now are working on the outside and hope to have all the siding up and house painted this summer. When it’s all done, they want to invite the board over for an Open House. The board agreed that it wonderful to see this historic house, which was slated for demolition, so lovingly restored. Everyone considers it a victory for Clarksville.

9.    The board did not meet in Executive Session.

Agenda, June 20, 2017

Agenda for Clarksville CDC Monthly Meeting

June 20, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

 

1.    Approval of minutes from the April 18, 2017 Annual Meeting and monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Election of CCDC officers, (Mary Reed), 5 minutes.

5.    Discussion of CodeNEXT

·      Presentation by Dave Sullivan, member of the Land Development Code Advisory Group (Note: this item to be taken up at 7 p.m.)

·      Report on meeting with land use expert/reporter Mary Sanger (Aubrey Carter, Mary Reed, Teri Taylor)

6.    Discussion of holding CCDC meetings at the Haskell House, (Mary Reed), 5 minutes.

7.    Discussion of meeting with The Joseph Group regarding its plans for 812 Theresa. (Mary Reed, Aubrey Carter), 5 minutes.

8.    Discussion of upcoming Ice Cream Social (including setting the date)

9.    Other Business

10. Executive Session (if necessary)

 

Minutes, March 21, 2017

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, and Gregory Tran

Others present: Rose Gabriel, Amanda Van Over

1.    On a motion by Malcolm, seconded by Paula, the minutes from the February 21, 2017 monthly board meeting were approved.

2.    Rose reported that we showed a loss in February of $6672 due to expenses related to the Alley Flat house. We have expended all of the City’s money. We ended the month with a checking balance of $2855 and a savings balance of $156,646. Large balance in savings is due to HomeBase loan money. We have not had to use any of that money because we have been able to cover all Alley Flat expenses with income on hand. Regarding the additional $50,000 that is available to us from HomeBase, we do not need it at this time.

We are in the process of our annual audit.

3.    Rose presented the property management report. A couple of tenants are behind, and she is working with them. One tenant has had a change in income status, which is creating trouble. His/her rent will likely be adjusted downward when the tenant requalifies.

1009A Charlotte will remain vacant for the near future. Rose is looking for proof that the house was built prior to 1978 in order to qualify for the City’s lead abatement program. The tax rolls show the house having been built in 1984, but this is when the house was donated to the CCDC and moved to its present location. She will contact the previous owner in hopes of obtaining documentation.

4.    The new CCDC house (Alley Flat) located at 1817B W. 10th Street is practically complete. There is a problem with the driveway that must be corrected, and the landscaping remains to be done. An Open House is scheduled for Wednesday, April 19 (Note: this is the correct date, but not the date discussed at the meeting.)

5.    Clarksville resident Amanda Van Over spoke to the board about Mary Baylor Clarksville Park. Amanda is a relatively new resident of Clarksville and is interested in seeing increased utilization of the park. Some of the things she mentioned were vintage games, and kickball and pickle ball leagues. Amanda and the board discussed the CCDC’s limited role in the city-owned park, as well as potential ideas for moving forward. One suggestion was that Amanda have a table at FunFest to gauge interest. We agreed to discuss this matter further as she gathers information.

6.    Kim reminded the board that of the upcoming membership drive and April board elections. Membership applications will be posted on the website, the bulletin boards at the Neighborhood Center and Fresh Plus, Sweet Home, and all residences in Clarksville. The election will take place on Tuesday, April 18, 5:30-6:30, at the Neighborhood Center. Four places are up for election. Current board members, Aubrey Carter, BJ Friedman, Teri Thomas, and Gregory Tran are running for another term. Others interested in running have until March 30 to notify Kim of their interest. Only members can serve on the board and/or vote in the election. Election results will be announced at the Annual Meeting that begins at 6:30 pm on April 18.

7.    Under Other Business, Chris discussed making changes to the way that the Tenant Selection Committee interviews prospective tenants. Rose has received feedback from persons interviewed that the current process is awkward. Members of the Tenant Selection Committee agree. Rose reported that the Guadalupe NDC board does not interview their prospective tenants, instead their director interviews and, based on objective criteria, makes his recommendation to the board. After discussion, the board directed Rose to develop a questionnaire to be used for all interviews and report back to the board. 

8.    The Board did not meet in Executive Session

Agenda (Annual and Monthly Meetings), April 18, 2017

Agenda for Clarksville CDC Annual Meeting

April 18, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

1.             Presentation of the “State of the CCDC” Annual Report, Mary Reed, President.

2.             Presentation regarding the CCDC’s Financial Status, Teri Taylor, Treasurer.

3.             Presentation regarding the CCDC’s housing program, Rose Gabriel, Property Manager.

4.             Announcement of Election Results, Kim O’Brien, Election Administrator

 

Agenda for Clarksville CDC Monthly Meeting

April 18, 2017

Upon Adjournment of the Annual Meeting

1.    Approval of minutes from the March 21, 2017 monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Report on new CCDC Alley Flat house, 1817B W. 10th Street, and reminder of Open House—April 19, 5-7 p.m. (Rose Gabriel), 10 minutes.

5.    Discussion of property located at W. 10th and Toyath (Mary Reed), 5 minutes.

6.    Discussion of amending the current membership process to allow for “permanent” CCDC membership (Kim O’Brien), 5 minutes.

7.    Discussion of upcoming Clarksville Family FunFest, Sunday, May 7, 1-5 p.m. (Mary Reed), 5 minutes.

8.    Other Business

9.    Executive Session (if necessary)

Minutes, February 21, 2017

Minutes, Clarksville CDC Monthly Meeting

February 21, 2017

Board members present: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, Gregory Tran

Others present: Abby Tatkow (ECHO)

1.    On a motion by Malcolm, seconded by BJ, the minutes from the January 17, 2017 monthly board meeting were approved.

2.    The Finance Committee did not meet this month. Rose was not present at the meeting, but Teri shared the Financial Reports. The January report showed a net loss of $13,245—these are due to expenses related to 1817B W. 10th (Alley Flat) that are awaiting reimbursement. The checking account balance is $7789, savings balance is $156,646.

3.    Regarding the property management reports, two tenants are behind in rent but are in the process of catching up. Their leases will not be renewed until they are current.

4.    Abby Tatkow from Ending Community Homelessness Coalition (ECHO) made a presentation to the board. Since most board members were not familiar with ECHO, she gave an overview of her agency’s purpose. ECHO is 5 years old, a product of President Obama’s Opening Doors directive to end homelessness. ECHO is the community lead agency that provides the data and brings together the service providers. Currently, 3,500 households experience homelessness in Austin on any given night. More than 60% of the homeless population in Austin is made up of single people. ECHO administers the Coordinated Assessment. Goal is to have contact with all homeless people in area so that they are entered into the system so that those that need help are identified. The problem is that there are not enough resources to meet the need. Since Austin is data-driven, ECHO has been spending their time collecting and assessing the data.

ECHO’s first priority in Austin was veterans. A successful initiative, they have reached “functional zero” for homelessness of this population, but efforts continue while ECHO is also focusing on other populations. Their next priority was chronic homeless, but since they just received a big grant for youth homelessness, that’s become the priority—they go where the money is.

An example of an ECHO priority is a system they’ve created with the Austin Housing Authority where they’ve been able to gain access to Section 8 information to create a prioritization system for those at risk of homelessness. Each month, 5 Section 8 vouchers are reserved for people working with coalition agencies.

Abby is with ECHO’s Community Housing Department, whose goal is to expand housing opportunities for people exiting homelessness. She is making the rounds of CDCs and NDCs in order to learn more about what we do. Mary shared information about the CCDC, letting her know that we only serve families, and have a low turnover rate.

We agreed to share our vacancy information with ECHO so that the information can be shared with the network of coalition agencies. All of the people that they would refer are engaged in services and have a case manager.

Malcolm asked about the increase of homeless persons he’s noted in the past 3-4 months on Cesar Chavez near the Terrazas Library, and Aubrey noted an increase around his office near downtown. Abby said that ECHO is aware of what’s going on and in the last month has gone out and done surveys of the people on the street. She hypothesized that some of the uptick might be related to K2 use.

Abby stated that she is hoping to be able to tap into housing availability on the west side. A discussion of the high cost of available rental housing followed. She said that ECHO is working on a program with COA on buy-downs—one-time payments to landlords to bring down rents.

BJ asked about any efforts to provide tax abatements to landlords who are interested in providing affordable housing but can’t afford it because of high taxes. Abby said that the Mayor is looking at all options. One possibility being discussed is creating a risk mitigation fund which essentially acts as a guarantor for any damage to properties.

5.    The expected completion date for the CCDC house at 1817B W. 10th Street (AKA the Alley Flat) is March 31, 2017. Per Rose’s notes: “We would like to plan an open house with ACDDC, date to be discussed. I have two current applications on file for qualified applicants. I will post on Section 8 website and Refugees Services of Austin once the unit is presentable for photos.”

Teri wondered if the family that wasn’t selected for last vacancy is being considered for the house. Per our conversation with Abby Tatkow(Agenda Item 5), we also want ECHO to be notified of the vacancy.

6.    Kim reported that Board member elections will be held on April 18, 2017, prior to the evening’s Annual Meeting. Four positions up. These positions are currently held by Aubrey Carter, BJ Friedman, Teri Taylor, and Gregory Tran. All are interested in serving again. Information will be distributed to all neighborhood households, as well as shared via the CCDC website and bulletin boards at Fresh Plus and the Neighborhood Center, sharing information regarding the election, including a call for others interested in serving on the board. Information will also detail the membership drive (annual membership is required in order to vote in the election, and serve on the board.)

The board discussed ways to increase membership in the future. One suggestion was conducting a membership event in the fall—maybe a BBQ and Blues fest at the Haskell House—and maybe a CCDC canvas bag giveway (free to members, but also a possible fundraising opportunity.)

7.    Mary reported that the music is lined up for the 2017 Family Fun Fest (Sunday, May 7, 1-5 p.m.) and we’ve secured use of the Health Center parking lot. RuthAnn Brown will be selling her BBQ plates again. And underwriters have been secure for almost everything.

8.    In Other Business:

Mary reported that a meeting will be held tomorrow (2/22/17) at 2 p.m. for interested board members to meet with representatives of the Aldrich Place neighborhood (near Hemphill Park) to learn about their experiences regarding establishing a Local Historic District. The meeting will be held at the Haskell House.

Mary informed the board that Barbara Harlow, a good friend to the CCDC, passed away last month. Barbara, a humble woman with a very impressive resume, was an expert on resistance literature. In her last moments, friends gathered together to drink vodka tonics. Barbara’s last word was “Resist!” Because Barbara loved the Potlucks in the Park, we will hold one soon in her memory.

9.    The board did not meet in Executive Session.

Agenda, March 21, 2107

Agenda

Clarksville Community Development Corporation

Monthly Meeting

March 21, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

1.    Approval of minutes from the February 21, 2017 monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Report on new CCDC house, 1817B W. 10th Street, (Rose Gabriel), 5 minutes.

5.    Discussion of possible organized activities at Mary Baylor Clarksville Park, (Amanda Van Over), 15 minutes.

6.    Reminder of upcoming Board Election and membership drive (election will held April 18, prior to the Annual Meeting; only members can vote in the election), (Kim O’Brien), 5 minutes.

7.    Other Business

8.    Executive Session (if necessary)

Minutes, January 17, 2017

Minutes from the January 17, 2017 Clarksville CDC Monthly Meeting

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas, Gregory Tran

Others present: Rose Gabriel

1.    On a motion by  BJ, seconded by Chris, the minutes from the November 15, 2016 monthly board meeting were approved.

2.    Rose presented the financial report, which is for both November and December, 2016. We showed a net gain of $11,826. The savings balance was high ($143,493) but will start going down due to expenses related to 1817B W. 10th (we have expended the bond the money anticipated from the City.) The checking balance was $30,084.

3.    Rose presented the property management report. Two tenants are behind. Both are on payment plans. Should leases expire before they get caught up, the leases will not be renewed until they are current.

4.    Work on 1817B W. 10th Street is moving ahead, on schedule. We hope to be finished by the end of February. An Open House, including ACDDC, will be scheduled. Rose reported that it’s time to start interviewing potential tenants. Two applications are already on file, through referrals from current tenants. Per our loan agreement with the City, we can’t charge more than $750/month. Rose will inquire if we can exceed this amount if tenants are Section 8 qualified.

5.    Paula reported that the CCDC/OWANA holiday caroling event was a big success. All of the food and wine was donated (thank you, Paula, Zocolo, and Nightcap!) so our expenses were very small (only printing associated with publicity. There was a good turnout and the Haskell House looked great.

6.    Mary reported that the date for the 2017 Family Fun Fest has been set: Sunday, May 7, 1-5 p.m. A planning meeting is scheduled for January 23 to run through details. The outstanding sound guy is on board.

7.    Under Other Business, Mary reported on the meeting she had with the woman who has a contract with the City to promote walking, and walking tours. She is interested in arranging a walking event, using our brochure (which we can sell at the event.) Details will follow as they firm up.

8.    The board met in Executive Session to discuss a housing issue.

Finance Committee:

The Finance Committee did not meet this month.

Agenda, February 21, 2017

Agenda

Clarksville Community Development Corporation

Monthly Meeting

February 21, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

1.    Approval of minutes from the January 17, 2017 monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Presentation by Abby Tatkow, Ending Community Homelessness Coalition (ECHO), 15 minutes.

5.    Report on CCDC house being constructed at 1817B W. 10th Street, (Rose Gabriel), 5 minutes.

6.    Discussion of membership drive and Board Election (election to be held on April 18), (Kim O’Brien), 5 minutes.

7.    Update on 2017 Family Fun Fest, (Sunday, May 7, 1-5 p.m.), (Mary Reed), 5 minutes.

8.    Other Business

9.    Executive Session (if necessary)

 

Minutes, November 15, 2016

Minutes from the November 15, 2016 CCDC Monthly Board Meeting

 

Board members present: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Chris, seconded by BJ, the minutes from the October 18, 2016 monthly board meeting were approved.

2.    Rose gave the monthly financial report. Our net gain for the month of October was very healthy ($26,297) but it reflects a reimbursement of $18,751 from the City for the 1817B W. 10th Street project, which offsets the net loss of the previous month. The balance as of 10/31/16 were $21,110 in checking, $ 143,483 in savings.

3.    Rose gave the monthly property management report. One tenant’s rent is late, but has a plan to get caught up by the end of the year. All leases are current. There were no big maintenance issues.

4.    Rose reported that work is progressing on the CCDC house under construction at 1817B W. 10th Street. Framing is almost complete, and window installation began today. Siding installation is to start tomorrow. Rose submitted a reimbursement request last week and learned today that it has been processed.

5.    Mary reported that the CCDC/OWANA holiday caroling event is scheduled for December 10, 6-8 p.m. Festivities will begin at the Haskell House, with food donated by Zocolo, and maybe Nightcap. Santa will be there. We will split costs associated with the event with OWANA; caroling afterward

6.    The Halloween Haunted House was a big success. Tenants Brooke & Kate did the outdoor decorations, and some of the inside decorations alongside some board members. We raised some money, lots of folks just hung out front, and everyone had fun. 

7.    Under Other Business, the board discussed the status of 1618 Palma Plaza. (see Action taken via Electronic Vote below for previous CCDC action regarding this property.) City Council voted to deny the request for historic zoning. The owners can now demolish the house. OWANA was able to get the owners to agree to work with them on new design, and to donate money to fix up the pocket park located at West Lynn and Palma, along with some additional money for West Austin park. OWANA is satisfied with the result. There was no action on Councilmember Tovo’s proposal regarding changing quorum requirments for the Historic Landmark Commission. That issue is ongoing.

8.    The board met in Executive Session to discuss tenant issues.

 

Action taken via Electronic Vote:

On October 31, 2016, the board voted to support historic zoning for 1618 Palma (located in the Old West Austin Registered Historic District) and a resolution before the City Council which seeks amend the City Code regarding the number of votes required, as well as the numbers of members of the Historic Landmark Commission who must be present in order to take certain actions regarding historic zoning and the release of demolition permits. This matter was time-sensitive and could not wait until the November meeting.

 

Finance Committee:

The Finance Committee met at 1:15 p.m on November 15, 2017. Present: Rose Gabriel, Mary Reed, Teri Taylor, Kim O’Brien. Expenditures and receipts from September were reviewed. Everything looks good. Mary has copies of Rose’s time sheets and will provide to Teri. Reimbursements from the city for 1817B W. 10th are going smoothly. HomeBase has cashed our previous check (toward principal and interest.) Another payment is due in December. Rose has received a bid for screens on all properties (except Neighborhood Center and Haskell House) that she thinks is high. She will seek other bids. 

Agenda, January 17, 2017

Agenda for Clarksville CDC Monthly Meeting

January 17, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

 

1.    Approval of minutes from the November 15, 2016 monthly board meeting, (Kim O’Brien), 5 minutes.

 

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

 

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

 

4.    Report on CCDC house being constructed at 1817B W. 10th Street, (Rose Gabriel), 5 minutes.

 

5.    Report on CCDC/OWANA holiday caroling event, (Paula Hern), 5 minutes.

 

6.    Discussion of 2017 Family Fun Fest, (Mary Reed), 5 minutes.

 

7.    Other Business

 

8.    Executive Session (if necessary)

 

 

 

 

 

Minutes, October 18, 2016

Minutes from the October 18, 2016 CCDC Monthly Board Meeting

 

[Prior to the meeting, the Finance Committee met. (Board members present: Kim O’Brien, Mary Reed, Teri Taylor. Others present: Rose Gabriel.) Rose reported that she will share monthly credit card statements with the Finance Committee and will see that Mary receives copies of the timesheets when they are sent to the payroll processing firm. The proposed budget was discussed (specific notes included below under Agenda Item #2.)]

 

Board members present:         Aubrey Carter, Paula Hern, Kim O’Brien, Mary Reed, Terry Taylor, Chris Thomas, Gregory Tran

Others present: Rose Gabriel (property manager)

1.     On a motion by Aubrey, seconded by Teri, the minutes from the September 20, 2016 monthly board meeting were approved.

2.     Rose gave the financial report. In September, we showed a net gain of $1601. The checking balance is $9861.53, and savings balance is at $129,000.

Teri presented the proposed budget for the next fiscal year. The budget shows $269,750 in income, and $284,491 in expenses, a net loss of $14,741. Since we ended the previous fiscal year with net income in the amount of $219,142, there will be ample funds to cover this imbalance. Three items on the budget were highlighted for discussion. Under Income/Grants, the $50,000 included anticipates returning to the Austin Housing Finance Corporation to request additional bond funds for the Alley Flat; if received, this will cover costs we had planned to pay from our own sources. Under Expense/Local Historic District, $4000 is included should we decide to pursue the LHD designation process. Under Expense/Loan Payment, $6000 is included to cover payments to HomeBase, but it is not known at this time if these payments will be required.

The budget included a 12% pay increase for property manager Rose Gabriel, a well deserved pay increase, and her first in a number of years.

In response to a question about the Expense/Renovations, repairs, supplies, Teri explained that the $28,404 budgeted is a ballpark figure and includes adding insulation and tankless water heaters to units, work that can only be done when there is turnover in tenants.

On a motion by Chris, seconded by Aubrey, the budget was approved unanimously.

3.     Rose presented the property management report. One tenant remains behind due to a work-related injury, but is on a payment schedule and is getting caught up. The lease on the Neighborhood Center will be up at the end of the month. She is waiting to hear back on whether they will renew or not. Another lease that is up for renewal will be discussed next month in Executive Session

4.     The foundation has been poured, lumber is on site, and framing is scheduled to begin on October 19. Rose will be taking photos as the project progresses. These will be shared on the CCDC blog (ClarksvilleCDC.org)

5.     Mary reminded the board of the upcoming Halloween Haunted House, Saturday, October 29. 6:30-8:30 p.m. Admission will be $3/child. Tenants Brooke and Kate will be decorating the outside. Aubrey will work on this inside.

6.     There was no Other Business

7.     The board did not meet in Executive Session.

 

Agenda, November 15, 2016

Agenda for Clarksville CDC Monthly Meeting

November 15, 2016

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

 

1.    Approval of minutes from the October 18, 2016 monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Report on CCDC house being constructed at 1817B W. 10th Street, (Rose Gabriel), 5 minutes.

5.    Report on upcoming CCDC/OWANA holiday caroling event, (Paula Hern), 5 minutes.

6.    Report on Halloween Haunted House, (Mary Reed), 5 minutes.

7.    Other Business

8.    Executive Session (if necessary)

 

Action taken via Electronic Vote:

 

On October 31, 2016, the board voted to support historic zoning for 1618 Palma (Old West Austin Registered Historic District) and a resolution before the City Council which seeks amend the City Code regarding the number of votes required, as well as the numbers of members of the Historic Landmark Commission who must be present in order to take certain actions regarding historic zoning and the release of demolition permits. This matter was time-sensitive and could not wait until the November meeting. 

Minutes, September 20, 2016

Minutes from September 20, 2016 Clarksville CDC Monthly Meeting

 

Meeting called to order by Mary Reed, CCDC Board President at 6:30pm.

 

Board Members present: Mary Reed, Teri Taylor, Aubrey Carter, Gregory Tran, Malcolm Greenstein, Chris Thomas, Paula Hern, and BJ Friedman

Others present: Rose Gabriel (CCDC property manager) and Jerry Greenmeyer, neighbor,


Note: at 5:30 pm, prior to the CCDC Monthly Meeting, the CCDC Tenant Selection committee met and chose a new family to move in to 1720 A West 11th on October 1, 2016.

 

Meeting Minutes:

1. On a motion by Aubrey, seconded by Malcolm, the July 2016 minutes were approved. On a motion by Aubrey, seconded by Chris, the August 2016 minutes were approved

2. On a motion by Malcolm, seconded by Aubrey, BJ Friedman was approved to complete RuthAnn Brown’s term on the CCDC Board.

3. Rose presented the financial report. August 2016 net gain of $1,617, checking balance $12,269, savings balance $79,003.

4. Rose presented the property management report. All but one tenant is current on rent and they owe $577.50.; 1729 A West 11th has a new tenant who will move in on October 1, 2016

5. The Alley Flat foundation has been formed and plumbing line cut and set. Rebar to be installed next week

6. Mary and Rose met with Councilmember Kathy Tovo’s office to discuss their proposal that the CCDC be allowed to build an affordable single family home on a vacant lot owned by the City and that the City relocate the health center located at 1000 Toyath and allow the CCDC to build additional affordable homes there. Kathy was very receptive to the ideas and agreed to do some research on our behalf.

7. Mary announced that 1826 West 10th is for sale again. Because of personal issues, the new owner cannot renovate the house and build an additional structure on the lot. She told the board that she contacted the listing agent for the property to let her know that the house contributes to the Clarksville NRHD and that the CCDC would oppose any efforts to demolish it or make any changes to the house that would make it noncontributing. She said that the realtor was very sympathetic. Malcolm recommended that Mary follow up her phone conversation by putting everything in writing. That way, the realtor is obligated to share Mary’s information with all potential buyers. Mary said that she would do so.

8. Other business. Texas Appleseed is planning a series on gentrification and affordable housing and met with Mary because it wants part of the series to focus on Clarksville. As of now, the Clarksville event is scheduled for sometime in January 2017 at the Haskell House is January of 2017. The event will include a walking tour of the neighborhood and participants will receive a copy of the CCDC’s walking tour brochure.

Aubrey has agreed to spearhead the Haunted House again this year. The date and time are Saturday, October 29th from 6pm to 8pm.

RuthAnn Brown presented her ideas for a Clarksville Reunion to benefit Sweet Home Missionary Baptist Church. She asked if she could use the Pauline Brown Neighborhood Center parking lot for some of the music. On a motion from Chris Thomas, seconded by Paula, the CCDC board approved RuthAnn’s request. The event will take place on Saturday afternoon, November 5, 2016.

9. 7:20PM – The Board adjourned and went into Executive Session.

NOTICE OF BOARD ACTION TAKEN VIA ELECTRONIC VOTE:

On August 17, 2016, the board voted to send a letter to the Historic Landmark Commission stating our support of the current plans for the construction of a new house at 1102 Charlotte. This item was on the board’s August 16, 2016 agenda, but could not be voted on due to a lack of quorum. The item was time-sensitive and could not wait until the next scheduled meeting.

 

Agenda, October 18, 2016

Agenda for Clarksville CDC Monthly Meeting

October 18, 2016

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

 

1.     Approval of minutes from the September 20, 2016 monthly board meetings, (Kim O’Brien), 5 minutes.

2.     Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.     Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.     Update on the Alley Flat project (new CCDC house to be located at 1817B W. 10th Street), (Rose Gabriel), 5 minutes.

5.     Reminder of Halloween Haunted House, Saturday, October 29, 6-8 p.m., (Mary Reed), 5 minutes.

6.     Other Business

7.     Executive Session (if necessary)

 

 

 

Minutes, August 16, 2016

Minutes for Clarksville CDC Monthly Meeting

August 16, 2016

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

 

Persons Present: Mary Reed, Malcolm Greenstein, Paula Hern, Gregory Tan, Aubrey Carter

Others Present: Kevin Brown

 

1. The minutes from July 19 were not approved as there was not a quorum.

2. There had not been a meeting of the finance committee. Feedback from the previous meeting was to have a financial audit every two years, do not use personal credit cards and meet more regularly. The CCDC account has moved to Frost bank and there is a CCDC credit card. It was also recommended either Mary or Teri look over Rose’s receipts and reconcile the credit card bills. It was noted the checking account will start going down due to construction costs of the alley flat.

3.  An update on the property management report is being worked on. The one update mentioned was regarding 1729 A West 11th. A redo of the house is needed.

4. The foundation for the alley flat has not started yet due to the recent rains.

5. There was an update on 1826 W. 10th, a contributing home. Mary talked with the owner on August 16. He now wants to save the current home and add a unit on the back of the lot. There are no plans yet due to the owner’s personal issues. The house will not be on the HOC agenda until September.

6. There was an update on 1102 Charlotte Street, a new home. The plans for the home have been revised to conform to HLC requests which has put this house on their agenda perhaps August 22.  Mary will draft a letter stating CCDC’s approval of the revised house plans.

7. Mary reported on the Neighborhood Potluck at Mary Baylor Park, July 24. She said it was a nice event, but there was lower attendance. Board members and renters did show for the event. There was a book exchange that had mild interest.

8. There was discussion of the CCDC Ice Cream Social, August 28. Everyone was asked to be there at 2:30 to help set up before the event at 3. Gregory will bring gift certificates. Aubrey will get ice cream and ice. And Mary will bring the balloons.

9. In other business, Mary said Ruth Ann continues to say she wants to resign the CCDC board. Mary reached out to BJ Friedman and she is willing to serve on the board. There will be a vote in the September meeting on her membership.