Minutes, September 18, 2017

Minutes from the September 19, 2017 Clarksville CDC Monthly Meeting

Board members present: Aubrey Carter, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, Gregory Tran

Others present: Rose Gabriel, RuthAnn Brown

1.    On a motion by Malcolm, seconded by Paula, the minutes from the August 15, 2017 monthly board meeting were approved.  

2.    Rose reported that the August balance sheet shows a lost of $6000. This is due to a number of factors—annual pest control expenditure, insurance down payment (largest of the periodic payments), and expenses associated with unit make-readys—and warned that we may be showing losses for the next few months, as well, due to a number of make-ready projects. She also noted that the depreciation expense has decreased due to our additional unit (Theresa.) Despite the loss, our balances remain healthy: $6111 in checking, $119,654 in savings.

The Finance Committee will meet on September 21, 11:30 a.m. at Zocolo.

3.    Two units are currently vacant and in the process of being made ready for new tenants. We are working with the City of Austin on one of the properties. Applicants for both units are being reviewed. All but one tenant is current on rent; the tenant who is behind is on a payment plan. Going forward, we will give all tenants living in a unit constructed prior to 1974 a copy of the City’s lead guidelines.

4.    Community Conversation #2--“Preserving Neighborhood Character, Adding Diversity, Managing Density”—will be held October 3, 2017, 7-9 p.m., at St. Luke UMC, 1306 West Lynn. John Hennebergerwill be the speaker. John will speak for approximately 30 minutes, then the floor will be opened to questions from the audience. Mary is posting information on Nextdoor, on the CCDC website, and via her email list. Yard signs will available soon to be placed in Clarksville and OWANA. Mary has contacted Kathy Tovo, but her schedule is very full.

5.    The board decided not to reschedule the Ice Cream Social that was canceled due to Hurricane Harvey.)

6.    RuthAnn Brown shared details of her upcoming upcoming Block Party, tentatively titled the Clarksville Funk Fest. It will be held on Saturday, November 4, 2017, noon to 5 p.m. The board agreed to RuthAnn’s request to use the yard and back porch of the Neighborhood Center, as well as the Center’s electricity. She’s got 4 bands lined up and is hoping to book 2 more. They’ll play outside the Neighborhood Center. The Fest t-shirt will feature a tree—the roots will bear the names of Clarksville’s original residents and the branches and leaves the names of those who’ve come after but have made difference in the neighborhood.

7.    The annual Haunted House will be held at the Haskell House on October 31,

6-8 pm. Mary will reach out to CCDC tenants Brooke & Kate who have helped in the past and are very creative.

8.    In Other Business:

Mary reported that the owner of the vacant lot on corner of Waterston and Woodlawn has submitted plans for the property. A very large stucco house that will face Woodlawn is proposed, along with a 2-car garage that also faces Woodlawn. An ADU is also proposed. It, too, is planned to be stucco. It will face Waterson, along with its 1-car garage. This property has a restrictive covenant on it. CCDC, along with David Gottfried (nearby landowner) and OWANA are parties to the restrictive covenant and all must sign off on plans for the property. Mary will work to obtain concessions on the property, to include, but not be limited to, more appropriate building materials and relocation of the proposed garages along with the possibility of making them carports rather than garages.

Mary has learned from the City that the house at 10th & Toyath has been sold and the new owners are going through the permitting process.

Mary expressed concern about 1100 Toyath. This is a historically-contributing house, and the windows and door have been removed, as well as the back half of the house. She contacted the architect about so much of the house being taken off and was told that they “we’re living up to the spirit of the agreement” reached with Steve Sadowsky. Mary and Aubrey will meet tomorrow with the architect and the builders for a site visit.

Mary reported that the new version of CodeNext is out. Some changes from the last draft include: transect zones are eliminated; nomenclature has been extended to the entire city, not just central city. Things that have not changed: CodeNext is still not following Imagine Austin, nor reflecting Neighborhood Plans. The adoption timeline remains the same.  

Councilmember Tovo’s amendment regarding the Historic Landmark Commission (see Electronic Vote item below) is scheduled to be voted on at the September 28, 2017 City Council meeting. Mary urges board members to attend the meeting and/or send a letter in support of the amendment.

There will be a memorial event for Dick Clark on Sunday, October 1 at the Paramount. Doors open at 5:30, event starts at 6. Board members are urged to attend.

9.    The board did not meet in Executive Session.

Action taken via Electronic Vote:

On August 21, 2017, the board voted to support Councilmember Kathie Tovo’s proposed resolution to require only a simple majority of the Historic Landmark Commission to approve historic zoning over the wishes of the property owner. (Note: HLC approval is only the first step in the zoning change process.) This matter was time-sensitive and could not wait until the September meeting.

Agenda, October 17, 2017

Agenda for Clarksville CDC Monthly Meeting

 October 17, 2017

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the September 19, 2017 monthly board meeting—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Report on Community Conversation #2: “Preserving Neighborhood Character, Adding Diversity, Managing Density” (held October 3, 2017) (Mary Reed)—10 minutes.

5.    Reminder of meeting to discuss next steps coming out of presentation at Community Conversation #2. Meeting will be held on Tuesday, October 24, 7 p.m. at St. Luke Methodist Church, downstairs meeting room, (Mary Reed), 5 minutes.

6.    Report on Haskell House improvements (Mary Reed), 5 minutes.

7.    Reminder of Haunted House, October 31, 2017, 6-8 p.m. Haskell House,  (Mary Reed)—5 minutes.

8.    Reminder of RuthAnn Brown’s upcoming Block Party, November 4, 2017, 12-4 (Mary Reed)—5 minutes.

9.    Other Business

10.  Executive Session (if necessary)

Agenda, September 19, 2017

Agenda for Clarksville CDC Monthly Meeting

September 19, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the August 15, 2017 monthly board meetings (Notes: In the Board Secretary’s absence, August minutes recorded by Aubrey Carter)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Report on upcoming Community Conversation #2: “Preserving Neighborhood Character, Adding Diversity, Managing Density” (to be held October 3, 2017, 7-9 p.m., at St. Luke UMC, 1306 West Lynn), and discuss topic and schedule for Conversation #3 (Mary Reed)—10 minutes.

5.    Consider whether to reschedule the Ice Cream Social (canceled because of Hurricane Harvey), (Mary Reed)—5 minutes.

6.    Share information regarding upcoming Block Party (RuthAnn Brown)—5 minutes.

7.    Discuss plans for the annual Haunted House (Mary Reed)—5 minutes.

8.    Other Business

9.    Executive Session (if necessary)  

Action taken via Electronic Vote:

On August 21, 2017, the board voted to support Councilmember Kathie Tovo’s proposed resolution to require only a simple majority of the Historic Landmark Commission to approve historic zoning over the wishes of the property owner. (Note: HLC approval is only the first step in the zoning change process.) This matter was time-sensitive and could not wait until the September meeting.

Minutes, August 15, 2017

Minutes from August 15, 2017 Clarksville CDC Monthly Meeting

Board Members present: Malcolm Greenstein, BJ Friedman, Aubrey Carter, Mary Reed, Teri Taylor, Paula Hern, Chris Thomas, Gregory Tran

Others present: Rose Gabriel (CCDC property manager)

1.     On a motion by BJ, seconded by Teri, the minutes from the June 20, 2017 monthly board meeting were approved. BJ suggested a clarification on item #2 regarding accounting expenses of the July 18, 2017 minutes. With that condition, they were passed on a motion by BJ and seconded by Teri. (Secretary’s Note: this clarification is has been made.)

2.     Rose presented Financial Report. Teri pointed out that the depreciation expense listed is not an actual CASH loss.

3.     Rose presented the Property management report. Three tenants are behind by $2,000-$3,000. The board discussed methods to resolve. The Board discussed lead and lead remediation and possible release documents. Discussed tenant behind on rent and how to resolve. The board also revisited a recent decision to not renew a tenant’s lease because of the board’s desire to return the property to the CCDC’s stock of affordable housing (due to the history of the property, the tenant of this particular unit had not been required to meet CCDC’s income qualifications.) On a motion by BJ, seconded by Teri, the board stood by their decision. The board agreed to extend the lease for 1011B Charlotte until December 2017.

4.     The board discussed Community Conversation Report #1: items discussed were the video, the discussion and the very large attendance and public participation. The board discussed a second CodeNEXT discussion at St. Luke Methodist in October and having John Henneberger speak.

5.     The board discussed the upcoming Ice Cream Social scheduled on August 27, 2017, scheduled:  3:00 pm-5:00pm. The board discussed balloons and prizes. (ed. note: rained out)

6.     There was no Other Business discussed.

7.     The board met in Executive session.

The board adjourned at 7:40 pm.

 

Action taken via Electronic Vote:

On July 25, 2017, the board voted not to renew the lease for 1708 B W. 10th Street. This matter was time-sensitive and could not wait until the August meeting.

 

Minutes, July 18, 2017

Minutes from the July 18, 2017 Monthly Board Meeting

Board members present: Aubrey Carter, BJ Friedman, Mary Reed, and Gregory Tran

No votes were taken at this meeting because we did not have a quorum.

1.    The minutes from June 20, 2017 meeting could not be approved. They will appear on next month’s agenda.

2.    Financial Report: We had a loss and several tenants are behind. Expenses included an expense for accounting fees of several thousand due to our annual audit. Had 2 vacancies last month and 2 where tenants didn’t pay rent. There was a loss of $763 for June due to $2,094 in accounting costs to pay for audit and form 990 filing. The checking balance is $1,987, savings balance $124,654.

The Finance Committee meeting did not take place because several members are out of town.

3.    Property Management Report: Two tenants are behind with rent. We did a make-ready at 1729B W 11th.  They moved in July 12th. The tenants came from the Salvation Army, and a local company donated a washer and dryer for the unit, and they delivered and installed them as well.

4.    Community conversation series: The 1st conversation is scheduled for July 26th Wednesday at St Luke. Mary and Aubrey will be going early to help prepare. Mary reported that we have secured speakers for Community Conversation #1. They are: Laura Morrison, former city council member; Mary Sanger, one of the founders of Community not Commodity; and Karen McGraw, architect and Planning Commission member. We are promoting with yard signs in the neighborhood and area. OWANA got 25 signs and we will put them up.  We passed out flyers door to door in Clarksville to promote the event. We also put up a new page on our website to promote the conversations.  Mary posted on Nextdoor and OWANA list serve and our email list.

The 2nd event, “Preserving Neighborhood Character, Adding Diversity, Managing Density” will be in late August or early September.   John Henneberger, housing expert and MacArthur fellow has already agreed to be a speaker at Community Conversation #2.  Mary will contact Mayor Pro Tem Tovo's office to find out if she will speak about the city's initiatives in the area of increasing neighborhood diversity and affordability at the event.  Mary also indicated that Community Conversation #3 would focus on using an LHD as a neighborhood preservation tool.

5.    Prospective date for the next Ice Cream Social will be August 27th.  BJ Friedman suggested adding a cookie contest.

6.    RuthAnn Brown could not attend the meeting so discussion of the Clarksville Block Party was postponed.

7.    Under Other Business, we agreed to invite OWANA to hold their Steering Committee meetings at the Haskell House.

8.    The Board did not meet in Executive Session.

Minutes, June 20, 2017

Minutes from the June 20, 2017 Clarksville CDC Meeting

Board members present: , Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Mary Reed, Teri Taylor, and Gregory Tran.

Others present: Michael Coyne, Rose Gabriel, Dave Sullivan

1.     Minutes were approved for the Annual Meeting on April 18, 2017 and the April 18, 2017 monthly meeting. Malcolm moved approval and Aubrey seconded both motions.

2.     Teri Taylor, CCDC Treasurer, reported on the CCDC’s Financial Status. In May, we had a total income of $16,042.89 and expenses of $11,494.95 for a net balance of $4,547.94.

Teri discussed the annual audit. It looked good, with a few minor corrections. It was recommended that the Finance Committee take consistent notes for meetings outside regular board meetings. A debit card associated with CCDC was obtained so we do not have to reimburse board members for expenses. The auditor recommended reviewing debit card receipts to avoid unauthorized charges. Teri encouraged board members to carefully review monthly financial reports for oversight.

Taxes will be filed (990) now that the audit is completed.

3.     Rose Gabriel, CCDC Property Manager, reported on some issues with tenant’s bounced checks. Another tenant who was delinquent is now current on rent; Rose will wait about 6 months before renewing their lease to confirm their commitment to prompt rent payment.

1009A is still vacant as we continue to research the real date of construction of the house.

1729 just became vacant. It is being painted and repaired before rented. Tenants who moved bought a house.

3 potential applicants will be presented to the Tenant Selection Committee.

4.     Officer elections – Malcolm recommended that the current officers continue. Aubrey seconded. The motion was approved.

5.     Mary Reed reported that a large table and chairs were donated for the Haskell House. She recommended we move our meetings to the Haskell House. Wifi and a small refrigerator will be installed. Aubrey moved approval. Malcolm seconded the motion. The motion was approved. Next month’s meeting will be held there. A reminder will be sent before the next meeting to board members reminding them of the new location.

6.     Mary reported that the Bales House on Theresa Street will be torn down based on approval from the Historic Landmark Commission. The property was divided into 3 lots. Mary, Aubrey and Rosemary Merriam, Zoning Chair of OWANA met with the Joseph Group. They will build 2 large, 2 story modern houses with ADUs in the back. They also met with the folks who will build on the 3rd lot. It will be slightly less modern than the other 2.

7.     David Sullivan, who is a member of the Land Development Code Advisory Group and lives on Waterson, met with the board to discuss his perspective of the first draft of CodeNEXT, which is out for comments. Three additional drafts will be developed based on input. The final proposal will be voted on by Council in Spring 2018. He primarily discussed issues affecting Clarksville, such as permitting density bonuses to promote affordable housing.

The board had many questions such as how will the city enforce the requirements for affordable units, how will the code affect commercial properties?

Dave encouraged board members to speak with him individually about further questions. Comment periods are still open for some portions. Since CodeNEXT is so complicated, there are videos available on line that explain the process and drafts.

8.     Mary distributed a handout about CodeNEXT and explained it. She met with some other neighborhood people and Mary Sanger, who is very involved in the process to protect neighborhoods. She has organized a group called “Community Not Commodity”. She encourages us to write a response citing our concerns to present to the Council. Most neighborhoods have done this, but OWANA and we have not. Mary asked any board members who are interested in developing our response to assist her in writing our position. The board will then approve it before being sent to City Council.

We will have an informational meeting to educate the Clarksville community and gather their input at a later date.

9.     The meeting was adjourned at 7:55PM.

Agenda, August 15, 2017

Agenda for Clarksville CDC Monthly Meeting

August 15, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the June 20 and July 18, 2017 monthly board meetings (Notes: In the Board Secretary’s absence, June minutes recorded by BJ Friedman, July minutes recorded by Gregory)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Report on Community Conversation #1—CodeNext is Re-zoning Our Neighborhood—and discuss topic and schedule for Conversation #2 (Mary Reed)—10 minutes.

5.    Reminder of upcoming Ice Cream Social, August 27, 3-5 p.m., at the Haskell House (Mary Reed)—5 minutes. 

6.    Other Business

7.    Executive Session (if necessary)

Action taken via Electronic Vote:

On July 25, 2017, the board voted not to renew the lease for 1708 B W. 10th Street. This matter was time-sensitive and could not wait until the August meeting.

 

Agenda, July 18, 2017

Agenda for Clarksville CDC Monthly Meeting

July 18, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

 

1.    Approval of minutes from the June 20, 2017 monthly board meeting (recorded by BJ Friedman in the Board Secretary’s absence)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Community Conversation Series. Topics and Schedule (Mary Reed)—7 minutes.

5.    Set date for Ice Cream Social (Mary Reed)—5 minutes. 

6.    Next Clarksville block party (RuthAnn Brown)—5 minutes.

7.    Other Business

8.    Executive Session (if necessary)

 

Minutes (Annual and Monthly Meetings), April 18, 2017

Minutes from the Annual Meeting                      

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, and Gregory Tran.

Others present: Rose Gabriel and Sonia Hoepfner

1.             Mary Reed, CCDC President, reported on the “State of the CCDC” Annual Report. (Report will be attached; waiting to receive electronic copy from Mary.)

2.             Teri Taylor, CCDC Treasurer, reported on the CCDC’s Financial Status. Teri’s report covered the CCDC’s fiscal year, which ended in September 2016. Our financial status is strong, showing total income of $174,417, total expenses of $164,418, resulting in a net annual surplus of $9,999.

Teri shared this interesting statistic: the average rent for a 1 bedroom house in Clarksville is $1450/month, as compared to the CCDC’s average rent for a 2 bedroom house is $950.

3.             Rose Gabriel, CCDC Property Manager, reported on the CCDC’s housing program. We are lucky to have very little tenant turnover. Over all, this has been a good year, and it’s shaping up to be even better. We soon will be adding the Alley Flat to our housing stock. It took 5 years from the time this idea was introduced to the CCDC to completion, but we will shortly see a new CCDC house ready for occupancy.

4.             Kim O’Brien, CCDC Secretary, acting as the Election Administrator, announced the results of the Board election. The four candidates on the ballot were elected to serve two-year terms. Aubrey Carter, BJ Friedman, Teri Thomas, and Gregory Tran—all previous board members—will serve until April 2019.

Kim reported that the membership drive brought in 51 members. Of those, 15 voted absentee. Another 9 voted in person prior to the meeting, bringing the total number of voters to 24, for a 47% voter turnout.

 

Minutes from the  Monthly Meeting

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, and Gregory Tran.

Others present: Rose Gabriel and Sonia Hoepfner

1.    On a motion by BJ, seconded by Malcolm, the minutes from the March 21, 2017 monthly board meeting were approved. (Corrections noted have been made in the official record.)

2.    In March we showed a net loss of $14,348. The loss is due to construction bills from the Alley Flat. We have spent the city’s grant money, and are now spending funds from our HomeBase loan. Because of repayments from loan sources, this month’s loss will be offset next month. Our checking balance shows a net loss of $1564, our savings balance is a robust $144,654.

The annual audit is underway.

There was no Finance Committee meeting this month.

3.    Rose gave the property management report. All but two tenants are current. Payment plans are in effect, and leases will not be renewed until tenants are current. 1009A Charlotte is still vacant; waiting to make contact with the person who donated the house to the CCDC in the 1980s, so that we will have proof as to when the house was built.

As a follow up to last month’s discussion, Rose stated that for filling future vacancies, she will submit applicants that she determines fit the property and the board’s requirements. She will have met with them in person prior to submitting them. She’s preparing a questionnaire for prospective tenants that will obtain all the information both she and the board needs. Her recommendations will be presented to the Tenant Selection Committee.

4.    The CCDC Alley Flat house, 1817B W. 10th Street, is complete. An Open House is scheduled for April 19, 5-7 p.m. City Councilmember Kathy Tovo will speak at 5:30. Snacks will be served. Everyone is welcome.

5.    Deteriorating conditions at the house located at W. 10th and Toyath were discussed. We have heard that the property was up for auction. Discussion concerned finding out if this was true. Regardless, there may be a need to file a complaint to the City regarding conditions.

6.    Kim brought up that there had been discussion about amending the current membership policy requiring annual membership. The board agreed that this is cumbersome, and also agreed that the bylaws do not specifically require this. After discussion, the board agreed to allow for membership to be “permanent.” There was recognition that there might be some technical/”paperwork” difficulties with this as we go forward, and agreed to revisit this policy as needed.

7.    The Clarksville Family FunFest will take place on Sunday, May 7, 1-5 p.m. Mary will email the volunteer schedule and other details to the board. Ruthann Brown will be selling her BBQ plates again, and the board will be serving chili, frito pies, ice cream and, popcorn. Thanks to Monica Wu and others, the silent auction looks to be a bit better this year. The entertainment will include some new performers, along with some past favorites.

8.    Under Other Business, Mary reported that we received a nice email from the new owners of the Mary Baylor house, 1607 W. 10th Street. Their renovation is progressing—they have the inside done, having saved the original floors and the shiplap walls. They now are working on the outside and hope to have all the siding up and house painted this summer. When it’s all done, they want to invite the board over for an Open House. The board agreed that it wonderful to see this historic house, which was slated for demolition, so lovingly restored. Everyone considers it a victory for Clarksville.

9.    The board did not meet in Executive Session.

Agenda, June 20, 2017

Agenda for Clarksville CDC Monthly Meeting

June 20, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

 

1.    Approval of minutes from the April 18, 2017 Annual Meeting and monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Election of CCDC officers, (Mary Reed), 5 minutes.

5.    Discussion of CodeNEXT

·      Presentation by Dave Sullivan, member of the Land Development Code Advisory Group (Note: this item to be taken up at 7 p.m.)

·      Report on meeting with land use expert/reporter Mary Sanger (Aubrey Carter, Mary Reed, Teri Taylor)

6.    Discussion of holding CCDC meetings at the Haskell House, (Mary Reed), 5 minutes.

7.    Discussion of meeting with The Joseph Group regarding its plans for 812 Theresa. (Mary Reed, Aubrey Carter), 5 minutes.

8.    Discussion of upcoming Ice Cream Social (including setting the date)

9.    Other Business

10. Executive Session (if necessary)

 

Minutes, March 21, 2017

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, and Gregory Tran

Others present: Rose Gabriel, Amanda Van Over

1.    On a motion by Malcolm, seconded by Paula, the minutes from the February 21, 2017 monthly board meeting were approved.

2.    Rose reported that we showed a loss in February of $6672 due to expenses related to the Alley Flat house. We have expended all of the City’s money. We ended the month with a checking balance of $2855 and a savings balance of $156,646. Large balance in savings is due to HomeBase loan money. We have not had to use any of that money because we have been able to cover all Alley Flat expenses with income on hand. Regarding the additional $50,000 that is available to us from HomeBase, we do not need it at this time.

We are in the process of our annual audit.

3.    Rose presented the property management report. A couple of tenants are behind, and she is working with them. One tenant has had a change in income status, which is creating trouble. His/her rent will likely be adjusted downward when the tenant requalifies.

1009A Charlotte will remain vacant for the near future. Rose is looking for proof that the house was built prior to 1978 in order to qualify for the City’s lead abatement program. The tax rolls show the house having been built in 1984, but this is when the house was donated to the CCDC and moved to its present location. She will contact the previous owner in hopes of obtaining documentation.

4.    The new CCDC house (Alley Flat) located at 1817B W. 10th Street is practically complete. There is a problem with the driveway that must be corrected, and the landscaping remains to be done. An Open House is scheduled for Wednesday, April 19 (Note: this is the correct date, but not the date discussed at the meeting.)

5.    Clarksville resident Amanda Van Over spoke to the board about Mary Baylor Clarksville Park. Amanda is a relatively new resident of Clarksville and is interested in seeing increased utilization of the park. Some of the things she mentioned were vintage games, and kickball and pickle ball leagues. Amanda and the board discussed the CCDC’s limited role in the city-owned park, as well as potential ideas for moving forward. One suggestion was that Amanda have a table at FunFest to gauge interest. We agreed to discuss this matter further as she gathers information.

6.    Kim reminded the board that of the upcoming membership drive and April board elections. Membership applications will be posted on the website, the bulletin boards at the Neighborhood Center and Fresh Plus, Sweet Home, and all residences in Clarksville. The election will take place on Tuesday, April 18, 5:30-6:30, at the Neighborhood Center. Four places are up for election. Current board members, Aubrey Carter, BJ Friedman, Teri Thomas, and Gregory Tran are running for another term. Others interested in running have until March 30 to notify Kim of their interest. Only members can serve on the board and/or vote in the election. Election results will be announced at the Annual Meeting that begins at 6:30 pm on April 18.

7.    Under Other Business, Chris discussed making changes to the way that the Tenant Selection Committee interviews prospective tenants. Rose has received feedback from persons interviewed that the current process is awkward. Members of the Tenant Selection Committee agree. Rose reported that the Guadalupe NDC board does not interview their prospective tenants, instead their director interviews and, based on objective criteria, makes his recommendation to the board. After discussion, the board directed Rose to develop a questionnaire to be used for all interviews and report back to the board. 

8.    The Board did not meet in Executive Session

Agenda (Annual and Monthly Meetings), April 18, 2017

Agenda for Clarksville CDC Annual Meeting

April 18, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

1.             Presentation of the “State of the CCDC” Annual Report, Mary Reed, President.

2.             Presentation regarding the CCDC’s Financial Status, Teri Taylor, Treasurer.

3.             Presentation regarding the CCDC’s housing program, Rose Gabriel, Property Manager.

4.             Announcement of Election Results, Kim O’Brien, Election Administrator

 

Agenda for Clarksville CDC Monthly Meeting

April 18, 2017

Upon Adjournment of the Annual Meeting

1.    Approval of minutes from the March 21, 2017 monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Report on new CCDC Alley Flat house, 1817B W. 10th Street, and reminder of Open House—April 19, 5-7 p.m. (Rose Gabriel), 10 minutes.

5.    Discussion of property located at W. 10th and Toyath (Mary Reed), 5 minutes.

6.    Discussion of amending the current membership process to allow for “permanent” CCDC membership (Kim O’Brien), 5 minutes.

7.    Discussion of upcoming Clarksville Family FunFest, Sunday, May 7, 1-5 p.m. (Mary Reed), 5 minutes.

8.    Other Business

9.    Executive Session (if necessary)

Minutes, February 21, 2017

Minutes, Clarksville CDC Monthly Meeting

February 21, 2017

Board members present: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, Gregory Tran

Others present: Abby Tatkow (ECHO)

1.    On a motion by Malcolm, seconded by BJ, the minutes from the January 17, 2017 monthly board meeting were approved.

2.    The Finance Committee did not meet this month. Rose was not present at the meeting, but Teri shared the Financial Reports. The January report showed a net loss of $13,245—these are due to expenses related to 1817B W. 10th (Alley Flat) that are awaiting reimbursement. The checking account balance is $7789, savings balance is $156,646.

3.    Regarding the property management reports, two tenants are behind in rent but are in the process of catching up. Their leases will not be renewed until they are current.

4.    Abby Tatkow from Ending Community Homelessness Coalition (ECHO) made a presentation to the board. Since most board members were not familiar with ECHO, she gave an overview of her agency’s purpose. ECHO is 5 years old, a product of President Obama’s Opening Doors directive to end homelessness. ECHO is the community lead agency that provides the data and brings together the service providers. Currently, 3,500 households experience homelessness in Austin on any given night. More than 60% of the homeless population in Austin is made up of single people. ECHO administers the Coordinated Assessment. Goal is to have contact with all homeless people in area so that they are entered into the system so that those that need help are identified. The problem is that there are not enough resources to meet the need. Since Austin is data-driven, ECHO has been spending their time collecting and assessing the data.

ECHO’s first priority in Austin was veterans. A successful initiative, they have reached “functional zero” for homelessness of this population, but efforts continue while ECHO is also focusing on other populations. Their next priority was chronic homeless, but since they just received a big grant for youth homelessness, that’s become the priority—they go where the money is.

An example of an ECHO priority is a system they’ve created with the Austin Housing Authority where they’ve been able to gain access to Section 8 information to create a prioritization system for those at risk of homelessness. Each month, 5 Section 8 vouchers are reserved for people working with coalition agencies.

Abby is with ECHO’s Community Housing Department, whose goal is to expand housing opportunities for people exiting homelessness. She is making the rounds of CDCs and NDCs in order to learn more about what we do. Mary shared information about the CCDC, letting her know that we only serve families, and have a low turnover rate.

We agreed to share our vacancy information with ECHO so that the information can be shared with the network of coalition agencies. All of the people that they would refer are engaged in services and have a case manager.

Malcolm asked about the increase of homeless persons he’s noted in the past 3-4 months on Cesar Chavez near the Terrazas Library, and Aubrey noted an increase around his office near downtown. Abby said that ECHO is aware of what’s going on and in the last month has gone out and done surveys of the people on the street. She hypothesized that some of the uptick might be related to K2 use.

Abby stated that she is hoping to be able to tap into housing availability on the west side. A discussion of the high cost of available rental housing followed. She said that ECHO is working on a program with COA on buy-downs—one-time payments to landlords to bring down rents.

BJ asked about any efforts to provide tax abatements to landlords who are interested in providing affordable housing but can’t afford it because of high taxes. Abby said that the Mayor is looking at all options. One possibility being discussed is creating a risk mitigation fund which essentially acts as a guarantor for any damage to properties.

5.    The expected completion date for the CCDC house at 1817B W. 10th Street (AKA the Alley Flat) is March 31, 2017. Per Rose’s notes: “We would like to plan an open house with ACDDC, date to be discussed. I have two current applications on file for qualified applicants. I will post on Section 8 website and Refugees Services of Austin once the unit is presentable for photos.”

Teri wondered if the family that wasn’t selected for last vacancy is being considered for the house. Per our conversation with Abby Tatkow(Agenda Item 5), we also want ECHO to be notified of the vacancy.

6.    Kim reported that Board member elections will be held on April 18, 2017, prior to the evening’s Annual Meeting. Four positions up. These positions are currently held by Aubrey Carter, BJ Friedman, Teri Taylor, and Gregory Tran. All are interested in serving again. Information will be distributed to all neighborhood households, as well as shared via the CCDC website and bulletin boards at Fresh Plus and the Neighborhood Center, sharing information regarding the election, including a call for others interested in serving on the board. Information will also detail the membership drive (annual membership is required in order to vote in the election, and serve on the board.)

The board discussed ways to increase membership in the future. One suggestion was conducting a membership event in the fall—maybe a BBQ and Blues fest at the Haskell House—and maybe a CCDC canvas bag giveway (free to members, but also a possible fundraising opportunity.)

7.    Mary reported that the music is lined up for the 2017 Family Fun Fest (Sunday, May 7, 1-5 p.m.) and we’ve secured use of the Health Center parking lot. RuthAnn Brown will be selling her BBQ plates again. And underwriters have been secure for almost everything.

8.    In Other Business:

Mary reported that a meeting will be held tomorrow (2/22/17) at 2 p.m. for interested board members to meet with representatives of the Aldrich Place neighborhood (near Hemphill Park) to learn about their experiences regarding establishing a Local Historic District. The meeting will be held at the Haskell House.

Mary informed the board that Barbara Harlow, a good friend to the CCDC, passed away last month. Barbara, a humble woman with a very impressive resume, was an expert on resistance literature. In her last moments, friends gathered together to drink vodka tonics. Barbara’s last word was “Resist!” Because Barbara loved the Potlucks in the Park, we will hold one soon in her memory.

9.    The board did not meet in Executive Session.

Agenda, March 21, 2107

Agenda

Clarksville Community Development Corporation

Monthly Meeting

March 21, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

1.    Approval of minutes from the February 21, 2017 monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Report on new CCDC house, 1817B W. 10th Street, (Rose Gabriel), 5 minutes.

5.    Discussion of possible organized activities at Mary Baylor Clarksville Park, (Amanda Van Over), 15 minutes.

6.    Reminder of upcoming Board Election and membership drive (election will held April 18, prior to the Annual Meeting; only members can vote in the election), (Kim O’Brien), 5 minutes.

7.    Other Business

8.    Executive Session (if necessary)

Minutes, January 17, 2017

Minutes from the January 17, 2017 Clarksville CDC Monthly Meeting

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas, Gregory Tran

Others present: Rose Gabriel

1.    On a motion by  BJ, seconded by Chris, the minutes from the November 15, 2016 monthly board meeting were approved.

2.    Rose presented the financial report, which is for both November and December, 2016. We showed a net gain of $11,826. The savings balance was high ($143,493) but will start going down due to expenses related to 1817B W. 10th (we have expended the bond the money anticipated from the City.) The checking balance was $30,084.

3.    Rose presented the property management report. Two tenants are behind. Both are on payment plans. Should leases expire before they get caught up, the leases will not be renewed until they are current.

4.    Work on 1817B W. 10th Street is moving ahead, on schedule. We hope to be finished by the end of February. An Open House, including ACDDC, will be scheduled. Rose reported that it’s time to start interviewing potential tenants. Two applications are already on file, through referrals from current tenants. Per our loan agreement with the City, we can’t charge more than $750/month. Rose will inquire if we can exceed this amount if tenants are Section 8 qualified.

5.    Paula reported that the CCDC/OWANA holiday caroling event was a big success. All of the food and wine was donated (thank you, Paula, Zocolo, and Nightcap!) so our expenses were very small (only printing associated with publicity. There was a good turnout and the Haskell House looked great.

6.    Mary reported that the date for the 2017 Family Fun Fest has been set: Sunday, May 7, 1-5 p.m. A planning meeting is scheduled for January 23 to run through details. The outstanding sound guy is on board.

7.    Under Other Business, Mary reported on the meeting she had with the woman who has a contract with the City to promote walking, and walking tours. She is interested in arranging a walking event, using our brochure (which we can sell at the event.) Details will follow as they firm up.

8.    The board met in Executive Session to discuss a housing issue.

Finance Committee:

The Finance Committee did not meet this month.

Agenda, February 21, 2017

Agenda

Clarksville Community Development Corporation

Monthly Meeting

February 21, 2017

6:30 p.m.

Pauline Brown Clarksville Neighborhood Center

1807 W. 11th Street

1.    Approval of minutes from the January 17, 2017 monthly board meeting, (Kim O’Brien), 5 minutes.

2.    Financial report and finance committee report, (Rose Gabriel, Teri Taylor), 5 minutes.

3.    Property management report, 5 minutes, (Rose Gabriel), 5 minutes.

4.    Presentation by Abby Tatkow, Ending Community Homelessness Coalition (ECHO), 15 minutes.

5.    Report on CCDC house being constructed at 1817B W. 10th Street, (Rose Gabriel), 5 minutes.

6.    Discussion of membership drive and Board Election (election to be held on April 18), (Kim O’Brien), 5 minutes.

7.    Update on 2017 Family Fun Fest, (Sunday, May 7, 1-5 p.m.), (Mary Reed), 5 minutes.

8.    Other Business

9.    Executive Session (if necessary)

 

Minutes, November 15, 2016

Minutes from the November 15, 2016 CCDC Monthly Board Meeting

 

Board members present: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Chris, seconded by BJ, the minutes from the October 18, 2016 monthly board meeting were approved.

2.    Rose gave the monthly financial report. Our net gain for the month of October was very healthy ($26,297) but it reflects a reimbursement of $18,751 from the City for the 1817B W. 10th Street project, which offsets the net loss of the previous month. The balance as of 10/31/16 were $21,110 in checking, $ 143,483 in savings.

3.    Rose gave the monthly property management report. One tenant’s rent is late, but has a plan to get caught up by the end of the year. All leases are current. There were no big maintenance issues.

4.    Rose reported that work is progressing on the CCDC house under construction at 1817B W. 10th Street. Framing is almost complete, and window installation began today. Siding installation is to start tomorrow. Rose submitted a reimbursement request last week and learned today that it has been processed.

5.    Mary reported that the CCDC/OWANA holiday caroling event is scheduled for December 10, 6-8 p.m. Festivities will begin at the Haskell House, with food donated by Zocolo, and maybe Nightcap. Santa will be there. We will split costs associated with the event with OWANA; caroling afterward

6.    The Halloween Haunted House was a big success. Tenants Brooke & Kate did the outdoor decorations, and some of the inside decorations alongside some board members. We raised some money, lots of folks just hung out front, and everyone had fun. 

7.    Under Other Business, the board discussed the status of 1618 Palma Plaza. (see Action taken via Electronic Vote below for previous CCDC action regarding this property.) City Council voted to deny the request for historic zoning. The owners can now demolish the house. OWANA was able to get the owners to agree to work with them on new design, and to donate money to fix up the pocket park located at West Lynn and Palma, along with some additional money for West Austin park. OWANA is satisfied with the result. There was no action on Councilmember Tovo’s proposal regarding changing quorum requirments for the Historic Landmark Commission. That issue is ongoing.

8.    The board met in Executive Session to discuss tenant issues.

 

Action taken via Electronic Vote:

On October 31, 2016, the board voted to support historic zoning for 1618 Palma (located in the Old West Austin Registered Historic District) and a resolution before the City Council which seeks amend the City Code regarding the number of votes required, as well as the numbers of members of the Historic Landmark Commission who must be present in order to take certain actions regarding historic zoning and the release of demolition permits. This matter was time-sensitive and could not wait until the November meeting.

 

Finance Committee:

The Finance Committee met at 1:15 p.m on November 15, 2017. Present: Rose Gabriel, Mary Reed, Teri Taylor, Kim O’Brien. Expenditures and receipts from September were reviewed. Everything looks good. Mary has copies of Rose’s time sheets and will provide to Teri. Reimbursements from the city for 1817B W. 10th are going smoothly. HomeBase has cashed our previous check (toward principal and interest.) Another payment is due in December. Rose has received a bid for screens on all properties (except Neighborhood Center and Haskell House) that she thinks is high. She will seek other bids.