Agendas, Annual and Monthly Meetings, April 17, 2018

Agenda for Clarksville CDC Annual Meeting

April 17, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.            Presentation of the “State of the CCDC” Annual Report, Mary Reed, President.

2.            Presentation regarding the CCDC’s Financial Status, Teri Taylor, Treasurer.

3.            Presentation regarding the CCDC’s housing program, Rose Gabriel, Property Manager.

4.            Announcement of Election Results, BJ Friedman, Election Administrator

 

Agenda for Clarksville CDC Monthly Meeting

April 17, 2018

Upon Adjournment of the Annual Meeting

1.    Approval of minutes from the March 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on CCDC Membership Drive. Mary Reed, 5 minutes.

5.    Report on efforts to obtain grant funding for Clarksville NHRD street sign toppers and expanded promotion of the Walking Tour. Mary Reed, 2 minutes.

6.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

7.    Update on upcoming neighborhood walking tours: Buass-Martin walking tour sponsored by CCDC (April 29, 10 a.m.) and 2 Clarksville walking tours, sponsored by the John Warfield Center for African and African American History (to take place in May.) Mary Reed, 5 minutes.

8.    Update on FunFest 2018 (May 20, 2018, 1-5 p.m). Mary Reed, 5 minutes.

9.    Other Business

10. Executive Session (if necessary)

Minutes, February 20, 2018

Minutes from the February 20, 2018 CCDC Board Meeting

Board members in attendance: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, and Chris Thomas.

Others in attendance: Rose Gabriel

1.    On a motion by Aubrey, seconded by BJ, the minutes from the November 21, 2017 monthly board meeting were approved.

2.    Rose and Teri reported that there is nothing significant to note on the monthly financials. With the 4 make-readys of late 2017 behind us, we are back to a monthly net profit, and will be able to start putting money back into savings. As of the end of January, we had $12,862 in checking and $43,020 in savings.

Rose reported that we returned the remaining $50,000 HomeBase loan to them in December. We are now making quarterly payments on the first loan. (note: we still will be able to access the HomeBase money when we need it for new construction.) A bank service charge on the December profit & loss statement was for a wire fee associated with this transfer.  

The Finance Committee met earlier in the day. Teri reported that she could not find any options for a better return on our investments, at least not one that wouldn’t require a long-term investment, than the 3% we are currently making. Rose will ask our accountant questions the finance committee have about the “depreciation” item on our balance sheet.

3.    Rose presented the property management report. All tenants are current on rent. We currently have one vacant unit. Rose is working to find a tenant.

4.    Officer Ryan Tedford, APD, was unable to attend the meeting. Mary said that if we have any questions about neighborhood safety, let her know and she will pass them on to Officer Tedford. Speeding cut-through traffic, on all streets but the east-west streets in particular, was discussed. Mary will talk to him about increased patrols and enforcement of the no right turns onto W. 10th. W. 11th, and Waterston from Newfield.  

5.    Rose presented a request received from St. Phillip’s Anglican Church to use the Haskell House 2 Sundays a month for services until they can find a permanent location for their congregation. After much discussion, the board, on a motion by Aubrey, seconded by Malcolm, voted not to enter into a long-term obligation of the Haskell House.

6.    Regarding Community Conversation #3, The Local Historic District as a Neighborhood Preservation Tool, held January 23 (Presenters: Cara Burtron, COA Deputy Historic Preservation Officer, and Alyson McGee, historic preservation consultant), Mary reported that the meeting went well. It was well attended and many people signed a list requesting more information.

7.    Mary reported that work on the Local Historic District (LHD) website is continuing and should be complete soon. She and Alyson McGee have suggested changes to the City’s LHD FAQ, which will appear on the website. Once the website is up and people have had a chance to look at it, we can begin scheduling house parties &/or meetings.

8.    Mary reported on work that she and John O’Brien have been doing toward the undertaking of a project to survey housing in Clarksville and the rest of Old West Austin. They have prepared a grant proposal and will be seeking funding through the Austin Community Foundation. OWANA will be a part of this effort.

9.    The 10th Annual FunFest will take place on Sunday, May 20, 2018. Plans are moving forward. We’ve hit a snag on underwriting—Grande has decided not to support the FunFest this year—but Mary believes that other local businesses will come through. Malcolm suggested contacting the new owners of the Tavern. Instead of the pony ride, we will have a trackless train, and only one bouncy house, for younger kids only. A climbing wall will replace the second bouncy house. Instead of handling the food in-house, we are looking at a food truck or 2. And we are soliciting ACC graphic art students to participate in a poster design contest (a $150 prize to the winner.)

10.Under Other Business: Paula reported that there is $1000 left over from shade structure project at Mary Baylor Clarksville Park. We talked about seating by the basketball court, or more seating near the playground/splash pad. Also about more trees, possibly through Tree Folks (although watering was a concern.) BJ will contact the Shade Project to see if they might be able to help us somehow.

11. The board did not meet in Executive Session. 

 

 

Agenda, March 20, 2018

Agenda for Clarksville CDC Monthly Meeting

March 20, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the February 20, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on CCDC Membership Drive. Kim O’Brien, 5 minutes.

5.    Report on upcoming Board of Directors election (5 positions up for election; voting to take place April 17, 2018, prior to the Annual Meeting.) Kim O’Brien, 5 minutes.

6.    Report on efforts to obtain grant funding for Clarksville NHRD street sign toppers and expanded promotion of the Walking Tour. Kim O’Brien, 5 minutes.

7.    Discussion of Local Historic District (LHD) next steps. Kim O’Brien, 2 minutes.

8.    Update on FunFest 2018. Kim O’Brien, 2 minutes.

9.    Other Business

10.     Executive Session (if necessary)

Minutes, November 21, 2017

Minutes from Clarksville CDC Monthly Meeting, November 21, 2017

Board members in attendance: Aubrey Carter, BJ Friedman, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas

Others present: Emily Price (lives on 13th street; wants to get involved with CCDC); Kendall Collier

1.    On a motion by BJ, seconded by Aubrey, the minutes from the October 17, 2017 monthly board meeting were approved with corrections to Items 2, 3, 4, and 6. These changes have been made to the official copy of the minutes (which has been posted on the website.)

2.    Teri reported that our balance sheet shows a negative this month. Expenses were high in the past month due to unit make-readys (1007B Charlotte and 1708B W. 10th.) The good news is that we have now completed the last of the big projects (e.g., bathrooms) in our units and future make-readys will be far less expensive. Despite the negative balance, our situation is far from dire. Our savings balance is healthy, and anticipated future receipts will replenish the checking balance.

Rose mentioned in the November 20, 2017 Finance Committee meeting that one reason that led to us showing a deficit is our Depreciation line item. We are required to “budget” for this figure, but it is she was going to ask our accountant about our depreciation. This is something that we are required to include in our monthly expenditures, but it does not represent money that we actually expend. Teri reported that she and Rose will talk to our accountant to see if there is a recommendation for how we handled our depreciation requirements without it affecting our monthly Profit and Loss statements.

Teri reported that she will be looking into the best way to handle the additional $50,000 loan money that we’ve received from HomeBase. We cannot expend this money at this time, so we need to decide if we want to return it to them until we can use it, or do we want to research methods by which we can earn interest on the balance.

Teri also reported that she is setting up either a Google Doc (or Dropbox) for the Board in order to share all of our important documents, including property list, current rents, rent determination formula, financial statements, bylaws, etc.

Additionally, the Finance Committee discussed end of year gifts for our tenants. It was decided to patronize local businesses and purchase gift cards from Zocolo/Galaxy.

3.    This month’s property report: All units are currently leased. There were 3 move-ins this month, 3 new families in CCDC housing.

4.    Mary reported that at the Community Conversation #2, featured John Henneberger proposed that neighborhoods should create their own plans to address affordable housing and other issues that affect them. A follow-up meeting was held to include those who expressed an interest at that meeting to be involved in this process. In that and subsequent meetings, John Henneberger proposed that a neighborhood planner be hired to do a granular assessment of housing that currently exists in Old West Austin—what type of housing exists, owner occupied/rental, etc., and to hire a community organizer who would go door to door to collect information on people who live in the housing now and what their needs might be. John feels that grant money could be obtained to cover these costs, possibly from the Austin Community Foundation or the Dell Foundation. Mary and John O’Brien will work with John Henneberger to better define the project and seek required funds. BJ offered to help with the grant writing. At this time, the funding needs are estimated to be approximately $100K, and could be accomplished in 9 months. John Henneberger will stay involved for the duration of the project.

This is a way through which to be proactive in asserting control for what happens to our neighborhood. Mary will meet with OWANA representatives to let them know what we are doing, and to gain their support.

5.    The Board discussed the next steps for the Local Historic District planning. They include:

·      The next Community Conversation (#3) to discuss Local Historic Districts as Neighborhood Preservation Tools. Speakers will be Alyson McGee and Cara Burtron (city deputy historic preservation officer.)

·      Next, a LHD workshop for area/block captains. There will be handouts --  an LHD brochure from the COA, articles that counter some of the common fallacies about LHDs -- that they drive up property taxes, for example. 

·      Block captains will hold small group events to share information, and will follow up with people after their block parties to find out if they have any questions or concerns. Need to keep the lines of communication open at all times. Alyson and Cara will be available to help with answers as needed.

·      The CCDC will send a letter to absentee property owners about the LHD, the design standards, etc.

·      A general neighborhood meeting about the LHD and the design standards will take place.

·      When it comes time to vote on the design standards, the COA will mail information and ballots to every property owner along with a letter from the CCDC. Block captains will also hand out ballots door-to-door

·      Information on the proposed LHD will be included on the CCDC website.

A question was raised as to how CodeNext handles LHDs. This is unknown at this time. Originally, it looked like LHDs would override, but target seems to be shifting.

6.    The Haunted House at the Haskell House was cancelled due to inclement weather. In order to find a use for all the mini-pumpkins that didn’t get decorated on Halloween, we hosted a potluck at the Haskell House a week later. It was a nice event, even though it sprinkled on us and we had to move inside the Haskell House. The food was delicious, and the kids (and some adults) in attendance enjoyed the Thanksgiving-themed pumpkin decorating crafts.

7.    The Clarksville Caroling Party, jointly sponsored by the CCDC and OWANA will be held on December 23, time to be decided. Santa will be there, and Frances Barton will be leading the caroling. Mary will contact Zocolo about food. Paula will talk to Nightcap, along with supplying the wine.

8.    Other Business

Kendall Collier, 1701 W. 11th, presented details of her home renovation project. She intends to retain the home’s architectural details, The front, which faces the sidewalk connecting the two portions of Charlotte, will stay the same, an addition will be added in the back. She’s working with  Richard Hughes. Siding will be replaced, but will match what’s there now. The additions will be board & batten. She is not asking for any variances.

Kendall’s plan call for a one car garage, which led Mary to point out that neighborhood designs guidelines do onot include garages. Kendall wants the garage for security and storage; Aubrey suggested changing windows on the garage door so that they more mimic the windows in the house—Kendall is amendable to this. Permitting process to begin soon, which will lead for the project to come before the Historic Landmark Commission. She would like a letter of support for the project for when she goes before the HLC. Mary wants to see a revised plan first. Kendall will talk to Richard re. garage door options and we will take this up again as the changes are made and when it is set for HLC hearing.

Malcolm paid for RuthAnn Brown’s obituary. The CCDC agreed to reimburse him.

9.     The Board met in Executive Session

 

 

Agenda, February 20, 2018

Agenda for Clarksville CDC Monthly Meeting

February 20, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the November 21, 2017 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Presentation by Office Ryan Tedford, 15 minutes.

5.    Discussion of Community Conversation #3, The Local Historic District as a Neighborhood Preservation Tool, held January 23 (Presenters: Cara Burtron, COA Deputy Historic Preservation Officer, and Alyson McGee, historic preservation consultant)  Mary Reed, 2 minutes.

6.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 5 minutes.

7.    Update on housing project to survey housing in Clarksville and the rest of Old West Austin. Mary Reed, 5 minutes.

8.    Update on FunFest 2018. Mary Reed, 5 minutes.

9.    Other Business

10.     Executive Session (if necessary)

 

 

 

Agenda, January 16, 2018--CANCELLED DUE TO INCLEMENT WEATHER

Agenda for Clarksville CDC Monthly Meeting

 January 16, 2018

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

 

1.    Approval of minutes from the November 21, 2018 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. Rose Gabriel, Teri Taylor, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of upcoming Community Conversation #3, The Local Historic District as a Neighborhood Preservation Tool. January 23, 2018, St. Luke Methodist Church, 7-9 p.m. Presenters: Cara Burtron, COA Deputy Historic Preservation Officer, and Alyson McGee, historic preservation consultant  Mary Reed, 10 minutes.

5.    Discussion of Local Historic District (LHD) next steps. Mary Reed, 15 minutes.

6.    Report on project to survey housing in Clarksville and the rest of Old West Austin. Mary Reed, 10 minutes.

7.    Report on CCDC/OWANA Caroling Party. Mary Reed, 5 minutes.

8.    Other Business

9.     Executive Session (if necessary)

 

Minutes, October 17, 2017

Minutes from the October 17, 2017 Monthly Clarksville CDC Board Meeting

Board Members present: Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, and Chris Thomas

Others present: Rose Gabriel

1.    On a motion by Malcolm, seconded by BJ, the September 19, 2017 monthly board meeting minutes were approved with the corrected spelling of David Gottfried’s name.

2.    Rose presented the monthly financial report. The report shows a net income loss of $2,377. The loss is due to unprecedented turnover which led to both a loss in rental income (due to vacant units) and make-ready expenses on vacated units. The checking account shows a negative balance, but this has been rectified. Savings balances are very healthy.

We are beginning a new fiscal year. The fiscal year just ended shows a loss due to the Alley Flat construction.

Rose presented the 2017-2018 CCDC Operating Budget. It shows an anticipated income of $169,500 and anticipated expenses of $167,450. The expenses include $36,000 in depreciation. Rose pointed out that this is not an actual expense, but a line item that has to show for accounting purposes. Rose pointed out that there is an error regarding “Bank Service Charges/bounced checks”—it should be $100, not $1000. A question was raised regarding that line item. Rose explained that this is not technically an expense—any charged fees are reimbursed to us by tenants—but line item is needed for QuickBook purposes. She will talk to the accountant to see if there is a way for this to show differently. Rose will adjust the Income to add an additional $1000 (money raised by donated ACL tickets.)

On a motion by BJ, seconded by Chris, the budget was approved with the above noted amendments.

3.    Rose presented the property management report. CCDC will soon be welcoming 3 new families—a refugee family from Burundi, referred to us by Casa Marianela, a Mathews teacher with 2 children at O.Henry, a woman with 1 son at Austin High.

A question was raised about the Tenant Selection Committee. Rose reported that she has been forwarding info on prospective tenants to Chris, but did not share the information with the entire committee. From now on, all information will be shared with the entire committee.

4.    Mary reported that Community Conversation #2: “Preserving Neighborhood Character, Adding Diversity, Managing Density” (held October 3, 2017.) John Henenberger’s talk was both inspiring and thought-provoking. His articles are posted on the CCDC website (see CC #2 web post.) What was discussed was not directly related to CodeNext, but a way to address affordability, diversity, etc. by individual neighborhoods working to develop their own plans. Idea of being proactive in the face of CodeNext is appealing. A number of folks—not just Clarksville residents, but Old West Austin residents, too—expressed an interest in forming a working group.

Community Conversation #3 will probably occur in January, the likely topic being Local Historic Districts.

5.    Mary reminded the board of a meeting to be held to follow up on ideas presented at Community Conversation #2 and determine next steps. The meeting will be held on Tuesday, October 24, 7 p.m. at St. Luke Methodist Church, downstairs meeting room.

6.    Mary reported that she and Aubrey have a meeting scheduled with Kim in Parks & Rec historic preservation person and a City architect to discuss railing at back of Haskell House which is not ADA compliant.

7.    Mary reminded the board of the Haunted House scheduled for October 31, 2017, 6-8 p.m. at the Haskell House.

8.    The board was scheduled to discuss the upcoming block party planned by RuthAnn Brown. Instead, Mary reported that RuthAnn Brown was in the hospital, in ICU. Sadly, RuthAnn passed away a few days later.

9.    Under Other Business:

Preservation Austin has a presentation on CodeNext and historic preservation scheduled for October 18, at their office.

Longtime Clarksville resident Margaret Keyes will be honored by Sweet Home MBC on November 5. CCDC will be represented at the event by either Aubrey or BJ.

An upcoming program of interest: “Austin's Black Westside: A Look at The Clarksville, Kincheonville, And Wheatville Communities.” The program will include Latoya Devezin, African American Community Archivist at the Austin History Center. The event takes place on December 5, 5:30 p.m. at the Gordon White Building (GWB) 2.206, 210 West 24th Street.

Mary reminded the board of the Barbara Harlow events/tribute on October 27-28. Friday is all about Barbara, tributes and a reception; Saturday is a conference that Barbara was planning before she died. 

10.  The board met in Executive Session to discuss a tenant issue.

Agenda, November 21, 2017

Agenda for Clarksville CDC Monthly Meeting

 November 21, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the October 17, 2017 monthly board meeting (Kim O’Brien)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report (Rose Gabriel)—5 minutes.

4.    Report on meeting with John Henneberger related to ideas that came out of Community Conversation #2 (Mary Reed)—10 minutes.

5.    Discussion of LHD next steps (MaryReed)—10 minutes.

6.    Report on cancelled Haunted House and November potluck,  (Mary Reed)—5 minutes.

7.    Report on Clarksville Caroling Party (Paula Hern)—5 minutes.

8.    Other Business

9.     Executive Session (if necessary)

 

 

Minutes, September 19, 2017

Minutes from the September 19, 2017 Clarksville CDC Monthly Meeting

Board members present: Aubrey Carter, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, Gregory Tran

Others present: Rose Gabriel, RuthAnn Brown

1.    On a motion by Malcolm, seconded by Paula, the minutes from the August 15, 2017 monthly board meeting were approved.  

2.    Rose reported that the August balance sheet shows a lost of $6000. This is due to a number of factors—annual pest control expenditure, insurance down payment (largest of the periodic payments), and expenses associated with unit make-readys—and warned that we may be showing losses for the next few months, as well, due to a number of make-ready projects. She also noted that the depreciation expense has decreased due to our additional unit (Theresa.) Despite the loss, our balances remain healthy: $6111 in checking, $119,654 in savings.

The Finance Committee will meet on September 21, 11:30 a.m. at Zocolo.

3.    Two units are currently vacant and in the process of being made ready for new tenants. We are working with the City of Austin on one of the properties. Applicants for both units are being reviewed. All but one tenant is current on rent; the tenant who is behind is on a payment plan. Going forward, we will give all tenants living in a unit constructed prior to 1974 a copy of the City’s lead guidelines.

4.    Community Conversation #2--“Preserving Neighborhood Character, Adding Diversity, Managing Density”—will be held October 3, 2017, 7-9 p.m., at St. Luke UMC, 1306 West Lynn. John Hennebergerwill be the speaker. John will speak for approximately 30 minutes, then the floor will be opened to questions from the audience. Mary is posting information on Nextdoor, on the CCDC website, and via her email list. Yard signs will available soon to be placed in Clarksville and OWANA. Mary has contacted Kathy Tovo, but her schedule is very full.

5.    The board decided not to reschedule the Ice Cream Social that was canceled due to Hurricane Harvey.)

6.    RuthAnn Brown shared details of her upcoming upcoming Block Party, tentatively titled the Clarksville Funk Fest. It will be held on Saturday, November 4, 2017, noon to 5 p.m. The board agreed to RuthAnn’s request to use the yard and back porch of the Neighborhood Center, as well as the Center’s electricity. She’s got 4 bands lined up and is hoping to book 2 more. They’ll play outside the Neighborhood Center. The Fest t-shirt will feature a tree—the roots will bear the names of Clarksville’s original residents and the branches and leaves the names of those who’ve come after but have made difference in the neighborhood.

7.    The annual Haunted House will be held at the Haskell House on October 31,

6-8 pm. Mary will reach out to CCDC tenants Brooke & Kate who have helped in the past and are very creative.

8.    In Other Business:

Mary reported that the owner of the vacant lot on corner of Waterston and Woodlawn has submitted plans for the property. A very large stucco house that will face Woodlawn is proposed, along with a 2-car garage that also faces Woodlawn. An ADU is also proposed. It, too, is planned to be stucco. It will face Waterson, along with its 1-car garage. This property has a restrictive covenant on it. CCDC, along with David Gottfried (nearby landowner) and OWANA are parties to the restrictive covenant and all must sign off on plans for the property. Mary will work to obtain concessions on the property, to include, but not be limited to, more appropriate building materials and relocation of the proposed garages along with the possibility of making them carports rather than garages.

Mary has learned from the City that the house at 10th & Toyath has been sold and the new owners are going through the permitting process.

Mary expressed concern about 1100 Toyath. This is a historically-contributing house, and the windows and door have been removed, as well as the back half of the house. She contacted the architect about so much of the house being taken off and was told that they “we’re living up to the spirit of the agreement” reached with Steve Sadowsky. Mary and Aubrey will meet tomorrow with the architect and the builders for a site visit.

Mary reported that the new version of CodeNext is out. Some changes from the last draft include: transect zones are eliminated; nomenclature has been extended to the entire city, not just central city. Things that have not changed: CodeNext is still not following Imagine Austin, nor reflecting Neighborhood Plans. The adoption timeline remains the same.  

Councilmember Tovo’s amendment regarding the Historic Landmark Commission (see Electronic Vote item below) is scheduled to be voted on at the September 28, 2017 City Council meeting. Mary urges board members to attend the meeting and/or send a letter in support of the amendment.

There will be a memorial event for Dick Clark on Sunday, October 1 at the Paramount. Doors open at 5:30, event starts at 6. Board members are urged to attend.

9.    The board did not meet in Executive Session.

Action taken via Electronic Vote:

On August 21, 2017, the board voted to support Councilmember Kathie Tovo’s proposed resolution to require only a simple majority of the Historic Landmark Commission to approve historic zoning over the wishes of the property owner. (Note: HLC approval is only the first step in the zoning change process.) This matter was time-sensitive and could not wait until the September meeting.

Agenda, October 17, 2017

Agenda for Clarksville CDC Monthly Meeting

 October 17, 2017

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the September 19, 2017 monthly board meeting—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Report on Community Conversation #2: “Preserving Neighborhood Character, Adding Diversity, Managing Density” (held October 3, 2017) (Mary Reed)—10 minutes.

5.    Reminder of meeting to discuss next steps coming out of presentation at Community Conversation #2. Meeting will be held on Tuesday, October 24, 7 p.m. at St. Luke Methodist Church, downstairs meeting room, (Mary Reed), 5 minutes.

6.    Report on Haskell House improvements (Mary Reed), 5 minutes.

7.    Reminder of Haunted House, October 31, 2017, 6-8 p.m. Haskell House,  (Mary Reed)—5 minutes.

8.    Reminder of RuthAnn Brown’s upcoming Block Party, November 4, 2017, 12-4 (Mary Reed)—5 minutes.

9.    Other Business

10.  Executive Session (if necessary)

Agenda, September 19, 2017

Agenda for Clarksville CDC Monthly Meeting

September 19, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the August 15, 2017 monthly board meetings (Notes: In the Board Secretary’s absence, August minutes recorded by Aubrey Carter)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Report on upcoming Community Conversation #2: “Preserving Neighborhood Character, Adding Diversity, Managing Density” (to be held October 3, 2017, 7-9 p.m., at St. Luke UMC, 1306 West Lynn), and discuss topic and schedule for Conversation #3 (Mary Reed)—10 minutes.

5.    Consider whether to reschedule the Ice Cream Social (canceled because of Hurricane Harvey), (Mary Reed)—5 minutes.

6.    Share information regarding upcoming Block Party (RuthAnn Brown)—5 minutes.

7.    Discuss plans for the annual Haunted House (Mary Reed)—5 minutes.

8.    Other Business

9.    Executive Session (if necessary)  

Action taken via Electronic Vote:

On August 21, 2017, the board voted to support Councilmember Kathie Tovo’s proposed resolution to require only a simple majority of the Historic Landmark Commission to approve historic zoning over the wishes of the property owner. (Note: HLC approval is only the first step in the zoning change process.) This matter was time-sensitive and could not wait until the September meeting.

Minutes, August 15, 2017

Minutes from August 15, 2017 Clarksville CDC Monthly Meeting

Board Members present: Malcolm Greenstein, BJ Friedman, Aubrey Carter, Mary Reed, Teri Taylor, Paula Hern, Chris Thomas, Gregory Tran

Others present: Rose Gabriel (CCDC property manager)

1.     On a motion by BJ, seconded by Teri, the minutes from the June 20, 2017 monthly board meeting were approved. BJ suggested a clarification on item #2 regarding accounting expenses of the July 18, 2017 minutes. With that condition, they were passed on a motion by BJ and seconded by Teri. (Secretary’s Note: this clarification is has been made.)

2.     Rose presented Financial Report. Teri pointed out that the depreciation expense listed is not an actual CASH loss.

3.     Rose presented the Property management report. Three tenants are behind by $2,000-$3,000. The board discussed methods to resolve. The Board discussed lead and lead remediation and possible release documents. Discussed tenant behind on rent and how to resolve. The board also revisited a recent decision to not renew a tenant’s lease because of the board’s desire to return the property to the CCDC’s stock of affordable housing (due to the history of the property, the tenant of this particular unit had not been required to meet CCDC’s income qualifications.) On a motion by BJ, seconded by Teri, the board stood by their decision. The board agreed to extend the lease for 1011B Charlotte until December 2017.

4.     The board discussed Community Conversation Report #1: items discussed were the video, the discussion and the very large attendance and public participation. The board discussed a second CodeNEXT discussion at St. Luke Methodist in October and having John Henneberger speak.

5.     The board discussed the upcoming Ice Cream Social scheduled on August 27, 2017, scheduled:  3:00 pm-5:00pm. The board discussed balloons and prizes. (ed. note: rained out)

6.     There was no Other Business discussed.

7.     The board met in Executive session.

The board adjourned at 7:40 pm.

 

Action taken via Electronic Vote:

On July 25, 2017, the board voted not to renew the lease for 1708 B W. 10th Street. This matter was time-sensitive and could not wait until the August meeting.

 

Minutes, July 18, 2017

Minutes from the July 18, 2017 Monthly Board Meeting

Board members present: Aubrey Carter, BJ Friedman, Mary Reed, and Gregory Tran

No votes were taken at this meeting because we did not have a quorum.

1.    The minutes from June 20, 2017 meeting could not be approved. They will appear on next month’s agenda.

2.    Financial Report: We had a loss and several tenants are behind. Expenses included an expense for accounting fees of several thousand due to our annual audit. Had 2 vacancies last month and 2 where tenants didn’t pay rent. There was a loss of $763 for June due to $2,094 in accounting costs to pay for audit and form 990 filing. The checking balance is $1,987, savings balance $124,654.

The Finance Committee meeting did not take place because several members are out of town.

3.    Property Management Report: Two tenants are behind with rent. We did a make-ready at 1729B W 11th.  They moved in July 12th. The tenants came from the Salvation Army, and a local company donated a washer and dryer for the unit, and they delivered and installed them as well.

4.    Community conversation series: The 1st conversation is scheduled for July 26th Wednesday at St Luke. Mary and Aubrey will be going early to help prepare. Mary reported that we have secured speakers for Community Conversation #1. They are: Laura Morrison, former city council member; Mary Sanger, one of the founders of Community not Commodity; and Karen McGraw, architect and Planning Commission member. We are promoting with yard signs in the neighborhood and area. OWANA got 25 signs and we will put them up.  We passed out flyers door to door in Clarksville to promote the event. We also put up a new page on our website to promote the conversations.  Mary posted on Nextdoor and OWANA list serve and our email list.

The 2nd event, “Preserving Neighborhood Character, Adding Diversity, Managing Density” will be in late August or early September.   John Henneberger, housing expert and MacArthur fellow has already agreed to be a speaker at Community Conversation #2.  Mary will contact Mayor Pro Tem Tovo's office to find out if she will speak about the city's initiatives in the area of increasing neighborhood diversity and affordability at the event.  Mary also indicated that Community Conversation #3 would focus on using an LHD as a neighborhood preservation tool.

5.    Prospective date for the next Ice Cream Social will be August 27th.  BJ Friedman suggested adding a cookie contest.

6.    RuthAnn Brown could not attend the meeting so discussion of the Clarksville Block Party was postponed.

7.    Under Other Business, we agreed to invite OWANA to hold their Steering Committee meetings at the Haskell House.

8.    The Board did not meet in Executive Session.

Minutes, June 20, 2017

Minutes from the June 20, 2017 Clarksville CDC Meeting

Board members present: , Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Mary Reed, Teri Taylor, and Gregory Tran.

Others present: Michael Coyne, Rose Gabriel, Dave Sullivan

1.     Minutes were approved for the Annual Meeting on April 18, 2017 and the April 18, 2017 monthly meeting. Malcolm moved approval and Aubrey seconded both motions.

2.     Teri Taylor, CCDC Treasurer, reported on the CCDC’s Financial Status. In May, we had a total income of $16,042.89 and expenses of $11,494.95 for a net balance of $4,547.94.

Teri discussed the annual audit. It looked good, with a few minor corrections. It was recommended that the Finance Committee take consistent notes for meetings outside regular board meetings. A debit card associated with CCDC was obtained so we do not have to reimburse board members for expenses. The auditor recommended reviewing debit card receipts to avoid unauthorized charges. Teri encouraged board members to carefully review monthly financial reports for oversight.

Taxes will be filed (990) now that the audit is completed.

3.     Rose Gabriel, CCDC Property Manager, reported on some issues with tenant’s bounced checks. Another tenant who was delinquent is now current on rent; Rose will wait about 6 months before renewing their lease to confirm their commitment to prompt rent payment.

1009A is still vacant as we continue to research the real date of construction of the house.

1729 just became vacant. It is being painted and repaired before rented. Tenants who moved bought a house.

3 potential applicants will be presented to the Tenant Selection Committee.

4.     Officer elections – Malcolm recommended that the current officers continue. Aubrey seconded. The motion was approved.

5.     Mary Reed reported that a large table and chairs were donated for the Haskell House. She recommended we move our meetings to the Haskell House. Wifi and a small refrigerator will be installed. Aubrey moved approval. Malcolm seconded the motion. The motion was approved. Next month’s meeting will be held there. A reminder will be sent before the next meeting to board members reminding them of the new location.

6.     Mary reported that the Bales House on Theresa Street will be torn down based on approval from the Historic Landmark Commission. The property was divided into 3 lots. Mary, Aubrey and Rosemary Merriam, Zoning Chair of OWANA met with the Joseph Group. They will build 2 large, 2 story modern houses with ADUs in the back. They also met with the folks who will build on the 3rd lot. It will be slightly less modern than the other 2.

7.     David Sullivan, who is a member of the Land Development Code Advisory Group and lives on Waterson, met with the board to discuss his perspective of the first draft of CodeNEXT, which is out for comments. Three additional drafts will be developed based on input. The final proposal will be voted on by Council in Spring 2018. He primarily discussed issues affecting Clarksville, such as permitting density bonuses to promote affordable housing.

The board had many questions such as how will the city enforce the requirements for affordable units, how will the code affect commercial properties?

Dave encouraged board members to speak with him individually about further questions. Comment periods are still open for some portions. Since CodeNEXT is so complicated, there are videos available on line that explain the process and drafts.

8.     Mary distributed a handout about CodeNEXT and explained it. She met with some other neighborhood people and Mary Sanger, who is very involved in the process to protect neighborhoods. She has organized a group called “Community Not Commodity”. She encourages us to write a response citing our concerns to present to the Council. Most neighborhoods have done this, but OWANA and we have not. Mary asked any board members who are interested in developing our response to assist her in writing our position. The board will then approve it before being sent to City Council.

We will have an informational meeting to educate the Clarksville community and gather their input at a later date.

9.     The meeting was adjourned at 7:55PM.

Agenda, August 15, 2017

Agenda for Clarksville CDC Monthly Meeting

August 15, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

1.    Approval of minutes from the June 20 and July 18, 2017 monthly board meetings (Notes: In the Board Secretary’s absence, June minutes recorded by BJ Friedman, July minutes recorded by Gregory)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Report on Community Conversation #1—CodeNext is Re-zoning Our Neighborhood—and discuss topic and schedule for Conversation #2 (Mary Reed)—10 minutes.

5.    Reminder of upcoming Ice Cream Social, August 27, 3-5 p.m., at the Haskell House (Mary Reed)—5 minutes. 

6.    Other Business

7.    Executive Session (if necessary)

Action taken via Electronic Vote:

On July 25, 2017, the board voted not to renew the lease for 1708 B W. 10th Street. This matter was time-sensitive and could not wait until the August meeting.

 

Agenda, July 18, 2017

Agenda for Clarksville CDC Monthly Meeting

July 18, 2017

6:30 p.m.

Haskell House

1703 Waterston

--   NOTE NEW LOCATION   --

 

1.    Approval of minutes from the June 20, 2017 monthly board meeting (recorded by BJ Friedman in the Board Secretary’s absence)—5 minutes.

2.    Financial report and finance committee report (Rose Gabriel, Teri Taylor)—5 minutes.

3.    Property management report, 5 minutes (Rose Gabriel)—5 minutes.

4.    Community Conversation Series. Topics and Schedule (Mary Reed)—7 minutes.

5.    Set date for Ice Cream Social (Mary Reed)—5 minutes. 

6.    Next Clarksville block party (RuthAnn Brown)—5 minutes.

7.    Other Business

8.    Executive Session (if necessary)

 

Minutes (Annual and Monthly Meetings), April 18, 2017

Minutes from the Annual Meeting                      

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, and Gregory Tran.

Others present: Rose Gabriel and Sonia Hoepfner

1.             Mary Reed, CCDC President, reported on the “State of the CCDC” Annual Report. (Report will be attached; waiting to receive electronic copy from Mary.)

2.             Teri Taylor, CCDC Treasurer, reported on the CCDC’s Financial Status. Teri’s report covered the CCDC’s fiscal year, which ended in September 2016. Our financial status is strong, showing total income of $174,417, total expenses of $164,418, resulting in a net annual surplus of $9,999.

Teri shared this interesting statistic: the average rent for a 1 bedroom house in Clarksville is $1450/month, as compared to the CCDC’s average rent for a 2 bedroom house is $950.

3.             Rose Gabriel, CCDC Property Manager, reported on the CCDC’s housing program. We are lucky to have very little tenant turnover. Over all, this has been a good year, and it’s shaping up to be even better. We soon will be adding the Alley Flat to our housing stock. It took 5 years from the time this idea was introduced to the CCDC to completion, but we will shortly see a new CCDC house ready for occupancy.

4.             Kim O’Brien, CCDC Secretary, acting as the Election Administrator, announced the results of the Board election. The four candidates on the ballot were elected to serve two-year terms. Aubrey Carter, BJ Friedman, Teri Thomas, and Gregory Tran—all previous board members—will serve until April 2019.

Kim reported that the membership drive brought in 51 members. Of those, 15 voted absentee. Another 9 voted in person prior to the meeting, bringing the total number of voters to 24, for a 47% voter turnout.

 

Minutes from the  Monthly Meeting

Board members present: BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Teri Taylor, Chris Thomas, and Gregory Tran.

Others present: Rose Gabriel and Sonia Hoepfner

1.    On a motion by BJ, seconded by Malcolm, the minutes from the March 21, 2017 monthly board meeting were approved. (Corrections noted have been made in the official record.)

2.    In March we showed a net loss of $14,348. The loss is due to construction bills from the Alley Flat. We have spent the city’s grant money, and are now spending funds from our HomeBase loan. Because of repayments from loan sources, this month’s loss will be offset next month. Our checking balance shows a net loss of $1564, our savings balance is a robust $144,654.

The annual audit is underway.

There was no Finance Committee meeting this month.

3.    Rose gave the property management report. All but two tenants are current. Payment plans are in effect, and leases will not be renewed until tenants are current. 1009A Charlotte is still vacant; waiting to make contact with the person who donated the house to the CCDC in the 1980s, so that we will have proof as to when the house was built.

As a follow up to last month’s discussion, Rose stated that for filling future vacancies, she will submit applicants that she determines fit the property and the board’s requirements. She will have met with them in person prior to submitting them. She’s preparing a questionnaire for prospective tenants that will obtain all the information both she and the board needs. Her recommendations will be presented to the Tenant Selection Committee.

4.    The CCDC Alley Flat house, 1817B W. 10th Street, is complete. An Open House is scheduled for April 19, 5-7 p.m. City Councilmember Kathy Tovo will speak at 5:30. Snacks will be served. Everyone is welcome.

5.    Deteriorating conditions at the house located at W. 10th and Toyath were discussed. We have heard that the property was up for auction. Discussion concerned finding out if this was true. Regardless, there may be a need to file a complaint to the City regarding conditions.

6.    Kim brought up that there had been discussion about amending the current membership policy requiring annual membership. The board agreed that this is cumbersome, and also agreed that the bylaws do not specifically require this. After discussion, the board agreed to allow for membership to be “permanent.” There was recognition that there might be some technical/”paperwork” difficulties with this as we go forward, and agreed to revisit this policy as needed.

7.    The Clarksville Family FunFest will take place on Sunday, May 7, 1-5 p.m. Mary will email the volunteer schedule and other details to the board. Ruthann Brown will be selling her BBQ plates again, and the board will be serving chili, frito pies, ice cream and, popcorn. Thanks to Monica Wu and others, the silent auction looks to be a bit better this year. The entertainment will include some new performers, along with some past favorites.

8.    Under Other Business, Mary reported that we received a nice email from the new owners of the Mary Baylor house, 1607 W. 10th Street. Their renovation is progressing—they have the inside done, having saved the original floors and the shiplap walls. They now are working on the outside and hope to have all the siding up and house painted this summer. When it’s all done, they want to invite the board over for an Open House. The board agreed that it wonderful to see this historic house, which was slated for demolition, so lovingly restored. Everyone considers it a victory for Clarksville.

9.    The board did not meet in Executive Session.