Minutes (Annual and Monthly Meetings), April 19, 2016

Minutes from the April 19, 2016 Annual Meeting

Board members present: Aubrey Carter, Malcolm Greenstein, Rushmi Kumar, Mary Reed, Teri Taylor, Chris Thomas, Gregory Tran. 

1.  Mary Reed, CCDC President, presented the “State of the CCDC” Annual Report: We did these things this year to support our 3-pronged mission statement: Helped advance mission of advancing and preserving history of Clarksville by finally completing the walking tour brochure (which we started in 2005, put it on back burner, but now decided it's time), developing anew website, and sponsoring a scavenger hunt project (5/21/16) 21st, partnering w/ Preservation Austin; Supported our affordable housing program by making improvements to existing housing, finalizing details of affordable bond fund money, final details for low interest loan from HomeBase, and planning for the new house on Theresa Avenue; and, encouraged community involvement with successful events such as the FunFest, the Ice Cream Social, the Halloween Haunted House, and the Holiday Caroling event (events saw an uptick in volunteers.

2. Teri Taylor, CCDC Treasurer reported on the CCDC’s Annual Financial Status. We made about $160,000 last year, and spent only less. We showed a net gain of $33,000 and ended the year with no debt.

3. Rose Gabriel, CCDC Property Manager, reported on the CCDC’s housing program. We were able to perform many housing improvements because of tenant turnover. 1817 W. 10th saw the biggest improvements--gutted interior, bathroom, kitchen, interior/exterior paint, foundation work. At 1821 Waterston, demoed the bathroom, flooring, exterior paint. We also replaced the windows at the Haskell House.

4. Rose Gabriel, acting as the Election Administrator, announced the results of the Board Election. Six people—BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, and Chris Thomas--were vying for 5 seats on the board. Malcolm, Paula, Kim, Mary, and Chris received the highest number of votes, and will begin serving 2-year terms in May 2016.


Minutes from the April 19, 2016 Monthly Meeting

1.     On a motion by Chris, seconded by Teri, the minutes from the February 16, 2016 monthly board meeting were approved with the following correction—add “Hunt” to “History Scavenger” in item #9. (Note: there was no monthly meeting in March.)

2.     Rose and Teri reported that our finances are in good shape, showing a net gain for the past 2 months. There was an expense for work on the LHD, paid to Alyson McGee.

3.     Rose gave the property management report. A couple of tenants are behind on rent. Maintenance in February and March was light--cleaned out crawl space under neighborhood center, removed mattresses from 1729A W 11th, plumbing and AC repair on two properties. 

4.     Mary reported on neighborhood history marketing efforts. The Walking Tour brochure was distributed door-to-door. GOt 4 inquiries for housing on the website

5.     Mary gave an update on plans for the Family FunFest (Sunday, May 15, 1-5 p.m.) We are down to the little details. Food will be chili pies with fixings, and RuthAnn BBQ plates. We intend to charge more for BBQ this year. The entertainment is set and it’s a great line-up, but sadly, Aubrey’s band will not be playing. Like the BBQ, we will charge more for face painting this year. Bonzo Crunch, this year’s clown, wll be making balloon animals and also entertaining. The poster is great, wondrously whimsical.

6.     Mary gave an update on the upcoming Clarksville History Scavenger Hunt, Saturday, May 21, 9 am-noon. Plans are progressing nicely. There is a blurb about the event in Preservation Austin’s newsletter.

7.     Under Other Business, Mary announced that she will be on a panel May 7th discussing missing middle housing in Clarksville and Old West Austin (Note: “middle housing” is 2- and 4-plexes and small apartments)

8.     The Board met in Executive Session regarding a housing matter.


Notice of Electronic Vote:

            On April 7, 2016, via electronic vote, the board agreed to move our banking from Horizon Bank to Frost Bank. This action was of an immediate priority and could not wait until the next regularly scheduled meeting.