Minutes, February 19, 2019

Minutes from the February 19, 2019 Clarksville CDC Monthly Meeting

Board members present: Aly Byatt, Aubrey Carter, BJ Friedman, Malcolm Greenstein, Paula Hern, Kim O’Brien, and Chris Thomas

1.    On a motion by Aubrey, seconded by Malcolm, the minutes from the January 15, 2019 monthly board meeting were adopted with corrections. (Minutes posted at http://www.clarksvillecdc.org/ reflect corrections.)

2.    Due to Rose’s illness, BJ presented the Financial Report. We showed a net loss of $813 in January, due primarily to a SNAFU related to switching to auto-pay for utility payments. As of January 31, our checking balance was $.01, savings balance $80,772. Money ($12,000) has been transferred from savings to checking. On a motion by Malcolm, seconded by Aubrey, the Financial Report was approved.

Notes from the Finance Committee meeting are at the end of these minutes.

3.    According to Rose’s property management report, all tenants but one are current. Tenant in arrears is on a payment plan and will be current by April. One tenant is moving. A 3-1 until will be available April 1, 2019.

4.    To date, 5 of 7 Clarksville Buaas-Martin LHD informational house parties have been held. The house parties have led to much discussion of the LHD, both negative and positive. The board’s discussion centered on the best way to convey information regarding issues and questions raised at the house parties. Notes from each house party will be posted on the LHD website: https://clarksvillebuaasmartinlhd.org/notes-from-lhd-house-parties. Additionally, the board wants to create a Frequently Asked Questions document that can be distributed door-to-door, as well as mailed to property owners who do not live in the proposed LHD area.

5.    Mary Reed was unable to attend the meeting, but shared information via Chris regarding 1002 Charlotte, a Clarksville NRHD contributing house. The demo permit was released February 4, 2019. To date, the owner has not responded to emails asking for specific information regarding the timeline for demolition we need in order to notify nearby CCDC tenants so that they can minimize their children’s exposure to toxic lead dust that will be released.

6.    Kim reported that the annual membership drive will take place in mid-March. Information regarding membership will be posted on the website, neighborhood bulletin boards, and delivered door-to-door. While all CCDC activities are open to everyone, membership is required in order to vote in the Board of Directors election, as well as to serve on the Board.

The election will take place on April 16, 2019, prior to the Annual Meeting that will begin at 6:30. Four positions are up for election this year. Currently serving in those positions are Aly Byatt, Aubrey Carter, BJ Friedman, and Gregory Tran.

7.    The Clarksville Family Fun Fest will take place on May 19, 2019, 1-5 p.m., at the Pauline Brown Clarksville Neighborhood Center. The music lineup is nearly in place, including a new children’s entertainer, Mr. Will. Children’s activities will include face painting, petting zoo, climbing wall, a photo booth, and a bouncy house for the little kids. New this year: a “fishing” pond and a no-charge crafts table. Taco Flats will be selling food. And of course, a dynamite silent auction. Volunteers will be needed.

8.    Under Other Business, it was reported that there’s a new lock at the Haskell House, along with new lighting.

9.    The Board did not meet in Executive Session.

Notice of action taken by electronic vote:

On January 29 and 31, 2019, the board took action on two tenant matters: one regarding possible adjustment to a rent increase schedule; the other, waiving of late fees due to federal government shut-down.


The Finance Committee met on February 19, 2019, prior to the Board meeting.

Present: BJ Friedman, Kim O’Brien.

Rose was ill but provided answers via telephone.

January 2019 expenses were discussed, including

·      The monthly net loss of a $813.85 was due to the scheduling of Utility payments due to a switch to auto-payment, and a tenant who is behind in rent (note: tenant is on a payment schedule and will be current by April.)

·      The Income “refund” line item on the Profit & Loss statement is due to security lighting purchased for the Haskell House that was returned. (Cost is reflected in Expense HH Maintenance & Supplies.)

·      $12K has been transferred from savings to checking to increase the .01 balance