Agendas
Agenda, October 18, 2022
Agenda for Clarksville CDC Monthly Meeting
October 18, 2022
6:30 p.m.
The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, October 18 to obtain the meeting link.
1. Approval of minutes from the September 20, 2022 monthly board meetings. 3 minutes.
2. Presentation of monthly financial reports. Brad Prak, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management.
b. New construction at 1611 W. 10th Street.
c. Renovation projects funded by OWANA funds.
7. Reminder of November 13, 2022 Haskell House re-opening celebration, 1-3 p.m. 3 minutes.
8. Discuss resuming CCDC/OWANA Christmas party. Paula Hern, 5 minutes.
9. Other Business.
10. Executive Session, if necessary.
Action taken via Electronic Vote:
On September 23, 2022, the board voted to approve the August 18, 2022 monthly meeting minutes. These minutes were on September 20, 2022 agenda for approval. A board member pointed out an omission describing action taken on Item #5, Board working group’s recommended rent increase options. The minutes were amended to include language that all future rent decisions will be reviewed and approved by the Board. The matter was time-sensitive and could not wait until the October meeting.
Agenda, September 20, 2022
Agenda for Clarksville CDC Monthly Meeting
September 20, 2022
6:30 p.m.
The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, September 19 to obtain the meeting link.
1. Approval of minutes from the April 19, 2022 Annual Meeting and the April 19 and August 16, 2022 monthly board meetings. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports.10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Appointment of Thomas Schiefer to fill Board vacancy left by Aly Byatt’s resignation. Mary Reed, 5 minutes.
5. Review and discuss options to meet the CCDC’s financial needs identified by Board working group (BJ Friedman, Gregory Tran, Mary Reed, Malcolm Greenstein, Brad Prak.) 15 minutes.
6. Adoption of the FY 2022-23 Budget. 10 minutes.
7. Discussion of Haskell House activities, including the November 13, 2022 Haskell House re-opening celebration. Mary Reed, 5 minutes.
8. Other Business.
9. Executive Session, if necessary.
Agenda, August 16, 2022
Agenda for Clarksville CDC Monthly Meeting
August 16, 2022
6:30 p.m.
The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, August 15 to obtain the meeting link.
1. Approval of minutes from the April 19, 2022 Annual Meeting and the April 19, June 21, and July 19, 2022 monthly board meetings. Kim O’Brien, 5 minutes. (Note: May 17, 2022 monthly board meeting was not held.)
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Approve the CCDC renewing its line of credit with Frost Bank. BJ Friedman, 3 minutes
4. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
5. Discuss Board working group’s recommended rent increase option. BJ Friedman, Gregory Tran, Mary Reed, Malcolm Greenstein, 15 minutes.
6. Discuss options identified by Board working group to meet the CCDC’s financial needs. BJ Friedman, Gregory Tran, Mary Reed, Malcolm Greenstein, 15 minutes.
7. Approve CCDC Applicant and Resident Eligibility Policy. Brad Prak, 5 minutes.
8. Discuss hiring new auditor. BJ Friedman, 5 minutes.
9. Decide new date for Haskell House re-opening celebration. Mary Reed, 5 minutes.
10. Discuss resuming CCDC/OWANA Christmas party. Paula Hern, 5 minutes.
11. Other Business.
12. Executive Session, if necessary.
Action taken via Electronic Vote:
On July 20, 2022, the board voted to take appropriate actions to object to the proposed name of “Clarksvillage” for a new development on W. 6th Street between Baylor and Blanco. This item was on the July 19, 2022 board agenda for action, but could not be voted on due to the lack of a quorum. The matter was time-sensitive and could not wait until the August meeting.
Agenda, July 19, 2022
Agenda for Clarksville CDC Monthly Meeting
July 19, 2022
6:30 p.m.
The meeting will be held virtually via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, July 20 to obtain the meeting link.
1. Approval of minutes from the April 19, 2022 Annual Meeting and the April 19 and June 21, 2022 monthly board meetings. Kim O’Brien, 5 minutes. (Note: May 17, 2022 monthly board meeting was not held.)
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Report on recent in interest in Clarksville—films, presentations, digital histories. Mary Reed, 10 minutes.
5. Discussion of a formal protest of the proposed name “Clarksvillage” for new development ofn W. 6th Street between Baylor and Blanco. Mary Reed, 5 minutes.
6. Discussion of ways to expand Haskell House programming via technology and possible funding sources. Mary Reed, 10 minutes.
7. Discussion of new date for Haskell House reopening celebration. Mary Reed. 5 minutes.
8. Other Business.
9. Executive Session, if necessary.
Action taken via Electronic Vote:
On June 22, 2022, the board approved the replacement of roofs at 2 properties. This item was on the June meeting, but could not be voted on due to a lack of quorum. This item was time-sensitive and could not wait until the July meeting.
Agenda, June 21, 2022
Agenda for Clarksville CDC Monthly Meeting
June 21, 2022
6:30 p.m.
The meeting will be held virtually via Zoom, due to the expected extreme heat which will prohibit meeting outside the Haskell House. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, June 20 to obtain the meeting link.
1. Approval of minutes from the April 19, 2022 Annual and Monthly Board meetings. Kim O’Brien, 5 minutes. (Note: May 17, 2022 monthly board meeting was not held.)
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Election of Officers. 5 minutes.
5. Approval of the 2021 Audited Financial Statement. BJ Friedman, 5 minutes.
6. Updates about Mary Baylor Park and Pauline Brown Neighborhood Center beautification project. Paula Hern. 5 minutes.
7. Discussion of options to address need roof repairs/replacement. Brad Prak. 10 minutes.
8. Discussion of rental rate structure. Brad Prak. 15 minutes.
9. Discussion about policies regarding applicants who own homes and tenants who later disclose home ownership. Mary Reed. 10 minutes.
10 . Discussion of proposed Applicant and Resident Eligibility Policy. Mary Reed, Malcolm Greenstein, Brad Prak. 15 minutes.
11. Review of plans for Haskell House reopening celebration, June 26, 1-3 p.m. Mary Reed. 10 minutes.
12. Other Business.
13. Executive Session.
Action taken via Electronic Vote:
On June 1, 2022, the board approved the proposal submitted by Charity First for Liability, Directors & Officers, and Umbrella insurance coverage. Due to current cash flow issues due to reimbursement grants for the Haskell House renovation and the construction of 1611 W. 10th Street, a down payment will be made, the balance being financed over the next 10 months. This item was time-sensitive and could not wait until the June meeting.
Agenda, May 17, 2022
The May 17, 2022 monthly meeting has been cancelled. Both the President and the Vice-President will be unable to attend. The CCDC Bylaws require at least one of them to be present for a meeting to be held.
The next monthly meeting will be held on Tuesday, June 21, 2022.
Annual Meeting Agenda, April 19, 2022
Agenda for Clarksville CDC Annual Meeting
April 19, 2022
6:30 p.m.
Haskell House *
(outside)
1703 Waterston Avenue
(* in the event of inclement weather, information regarding
the meeting will be posted at www.ClarksvilleCDC)
1. Presentation of the “State of the CCDC” Annual Report.
Mary Reed, President.
2. Presentation regarding the CCDC’s Financial Status.
BJ Friedman, Treasurer.
3. Presentation regarding the CCDC’s housing program.
Brad Prak, Property Manager.
4. Announcement of Election Results.
BJ Friedman, acting as Election Administrator.
Agenda, April 19, 2022
Agenda for Clarksville CDC Monthly Meeting
Upon Adjournment of the Annual Meeting
1. Approval of minutes from the March 15, 2022 monthly board meeting. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Discussion of improvements at Mary Baylor Clarksville Park. Paula Hern. 5 minutes.
5. Discussion of Haskell House re-opening celebration, June 26, 2022, 1-3 p.m. Mary Reed. 5 minutes.
6. Other Business.
7. Executive Session.
Action taken via Electronic Vote:
On April 5, 2022, the board approved a neighborhood initiative to request residential permit parking for the 1600 block of W. 12th Street. (Note: The board’s approval is only one step in the process. Affected residents will have the final say in approval.)
Amended Agenda, March 15, 2022
Agenda for Clarksville CDC Monthly Meeting (AMENDED 3/15/22)
March 15, 2022
6:30 p.m.
The meeting will be held via Zoom due to current COVID-19 restrictions. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, March 14 to obtain the meeting link.
1. Approval of minutes from the February 15, 2022 monthly board meetings. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Discussion of security deposit proposal. Brad Prak. 10 minutes.
5. Discussion of Austin Park Fund. Paula Hern. 5 minutes.
6. Reminder of upcoming election. Kim O’Brien. 5 minutes.
Election will take place on April 19, 2022. Current board members whose terms are expiring: Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas.
7. Reminder of Annual Meeting, Tuesday, April 19, 2022, 6:30 p.m.
8. Discussion of the Haskell House reopening celebration (to be held in June.) Mary Reed. 5 minutes.
9. Other Business.
10. Executive Session.
Agenda, March 15, 2022
Agenda for Clarksville CDC Monthly Meeting
March 15, 2022
6:30 p.m.
The meeting will be held via Zoom due to current COVID-19 restrictions. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, March 14 to obtain the meeting link.
1. Approval of minutes from the February 15, 2022 monthly board meetings. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Discussion of security deposit proposal. Brad Prak. 5 minutes.
5. Reminder of upcoming election. Kim O’Brien. 5 minutes.
Election will take place on April 19, 2022. Current board members whose terms are expiring: Malcolm Greenstein, Paula Hern, Kim O’Brien, Mary Reed, Chris Thomas.
6. Reminder of Annual Meeting, Tuesday, April 19, 2022, 6:30 p.m.
7. Discussion of the Haskell House reopening celebration (to be held in June.) Mary Reed. 5 minutes.
8. Other Business.
9. Executive Session.
Agenda, February 15, 2022
Agenda for Clarksville CDC Monthly Meeting
February 15, 2022
6:30 p.m.
The meeting will be held via Zoom due to current COVID-19 restrictions. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, February 14 in order to obtain the meeting link.
1. Approval of minutes from the November 16, 2021 and January 18, 2022 monthly board meetings. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Initial discussion of Prak Property Management’s Tenant Selection Plan. Brad Prak, 10 minutes.
5. Continue discussion about CCDC rent structure. Brad
Prak, 30 minutes.
6. Update on improvements to Mary Baylor Clarksville Park. Paula Hern, 5 minutes.
7. Discussion of when to resume in-person meetings. Mary Reed, 5 minutes.
8. Discussion of when to re-open Haskell House to visitors. Mary Reed. 5 minutes.
9. Other Business.
10. Executive Session, if necessary.
Agenda, January 18, 2022
Agenda for Clarksville CDC Monthly Meeting
January 18, 2022
6:30 p.m.
The meeting will be held via Zoom due to current COVID-19 restrictions. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, January 17 in order to obtain the meeting link.
1. Approval of minutes from the November 16, 2021 monthly board meeting. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Sharing of feedback from January 18, 2022 Work Session. Mary Reed, 5 minutes.
5. Update on improvements to Mary Baylor Clarksville Park. Paula Hern, 5 minutes.
6. Other Business.
7. Executive Session, if necessary.
Actions taken via Electronic Vote:
On December 12, 2021, the board voted to authorize Kim O’Brien, CCDC secretary, to open an account with Builders First Source so that the cost of the lumber for 1611 W. 10th can be charged directly to the CCDC. This matter was time-sensitive and could not wait until the January meeting.
On December 16, 2021, the board voted to authorize Mary Reed, CCDC president, to enter into an agreement with Chem Free for termite monitoring at the Haskell House. Initial cost is $325.00, $95.00 each subsequent quarter. Our use agreement with the City requires termite monitoring. We can submit invoices to PARD for reimbursement. This matter was time-sensitive and could not wait until the January meeting.
On January 6, 2022, the board approved a change order to amend the contract with Phoenix One, contractor performing repairs at the Haskell House, for a change order in the amount of $9,254.05 to repair additional damage found when existing siding was removed. After completion, this cost will be reimbursed by the City of Austin. This matter was time-sensitive and could not wait until the January meeting.
Agenda, November 16, 2021
Agenda for Clarksville CDC Monthly Meeting
November 16, 2021
6:30 p.m.
The meeting will be held via Zoom in order to allow the participation of a Brad Prak, Prak Property Management, who is out-of-town. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, November 15 in order to obtain the meeting link.
1. Approval of minutes from the October 19, 2021 monthly board meeting. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Aubrey Carter & Mary Reed.
4. Discussion of CCDC rents. Brad Prak, 20 minutes.
5. Discussion of whether to hold a Board meeting in December. Mary Reed, 5 minutes.
6. Report on CCDC Volunteer Day. Aly Byatt. 5 minutes.
7. Other Business.
8. Executive Session, if necessary.
Action taken via Electronic Vote
On November 8, 2021, the board voted to approve a contract with Phoenix 1 for repairs to the Haskell House. This matter was time-sensitive and could not wait until the November meeting.
On November 9, 2021, the board voted to approve a contract with Chem-Free for regular pest control services at the Haskell House, as required by our City of Austin use agreement. This matter was time-sensitive and could not wait until the November meeting.
Agenda, October 19, 2021
Agenda for Clarksville CDC Monthly Meeting
October 19, 2021
6:30 p.m.
The meeting will be held via Zoom in order to allow the participation of a Brad Prak, Prak Property Management, who is out-of-town. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, October 18 in order to obtain the meeting link.
1. Approval of minutes from the September 21, 2021 monthly board meeting. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. Informational session on CCDC accounting. Brad Prak, Linda Parsons, Prak Property Management. 30 minutes.
4. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Mary Reed.
5. Update on plans for CCDC Volunteer Day, Sunday, November 7, 10 a.m. Aly Byatt. 5 minutes.
6. Discussion of improvements at Mary Baylor Clarksville Park. Paula Hern. 10 minutes.
7. Discussion of plans for 1104 Charlotte Street. Aubrey Carter & Mary Reed. 10 minutes.
8. Other Business.
9. Executive Session, if necessary.
Agenda, September 21, 2021
Agenda for Clarksville CDC Monthly Meeting
September 21, 2021
6:30 p.m.
The meeting will be held via Zoom in order to allow the participation of a Brad Prak, Prak Property Management, who is out-of-town. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, September 20 in order to obtain the meeting link.
1. Approval of minutes from the August 17, 2021 monthly board meeting. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports. BJ Friedman, 10 minutes.
3. CCDC Finances: Where we are, how we got here, and the road ahead. Mary Reed. 15 minutes.
4. Approval of the FY 2021-22 Budget. Mary Reed, 10 minutes.
5. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Mary Reed.
6. Discussion of a CCDC Volunteer Day. Mary Reed. 5 minutes
7. Other Business.
8. Executive Session, if necessary.
Action taken via Electronic Vote:
On September 14, 2021, the board voted to authorized Kim O’Brien to sign an agreement with Texas Disposal Systems for the provision of a portable toilet at 1611 W. 10th for the duration of the construction project. CCDC’s Policies and Procedures require that contracts be signed by the board president or vice-president, unless otherwise designated by the board. This matter was time-sensitive and could not wait until the September meeting.
Agenda, August 17, 2021
Agenda for Clarksville CDC Monthly Meeting
August 17, 2021
6:30 p.m.
The meeting will be held via Zoom in order to allow the participation of a board member who is out-of-town. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, August 17 in order to obtain the meeting link.
1. Approval of minutes from the July 20, 2021 monthly board meeting. Kim O’Brien, 5 minutes.
2. Presentation of monthly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.
3. A review of how our accounting is handled now that we are working with Prak Property Management. BJ Friedman, 5 minutes.
4. Discussion of financial challenges ahead for CCDC. Mary Reed, 5 minutes.
5. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
c. Grant-funded repairs to the Haskell House. Mary Reed.
d. Renovation projects funded by OWANA funds. Mary Reed.
6. Approval of the 2020 Audited Financial Statement. BJ Friedman, 10 minutes.
7. Other Business.
8. Executive Session, if necessary.
Action taken via Electronic Vote:
On July 27, 2021, the board approved allowing American YouthWorks/ YouthBuild Austin to hire contractors of their choice for the 1611 W. 10th Street house. This matter was time-sensitive and could not wait until the August meeting.
Agenda, July 20, 2021
Agenda for Clarksville CDC Monthly Meeting
July 20, 2021
6:30 p.m.
The meeting will be virtual. If you are interested in attending via Zoom, contact Kim O’Brien kkronzer@aol.com no later than Monday, July 19 for the link.
1. Approval of minutes from the June 15, 2021 monthly board meeting. Kim O’Brien, 5 minutes.
2. Monthly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.
3. Discussion of best way to make insurance payments (finance or pay directly.) BJ Friedman, 5 minutes.
4. Monthly property reports. 20 minutes.
a. CCDC properties managed by Prak Property Management. Brad Prak and Rene Gonzalez.
b. New construction at 1611 W. 10th Street.
c. Grant-funded repairs to the Haskell House.
d. Renovation projects funded by OWANA funds.
5. Discussion of possible events for remainder of 2021 and 2022. Mary Reed & Gregory Tran. 10 minutes.
6. Other Business.
7. Executive Session.
Action taken via Electronic Vote:
On June 16, 2021, the board approved the final contract to hire Prak Property Management to manage all CCDC properties as well as to handle CCDC bookkeeping. This matter was time-sensitive and could not wait until the July meeting.
On June 23, 2021, the board approved the hiring of Rigo Guzman to repair flooring in 1817A Waterston. This matter was time-sensitive and could not wait until the July meeting.
On June 30, 2021, the board approved hiring Jaime and Samuel Romero to make needed repairs to 1009B Charlotte related to air conditioner leak. This matter was time-sensitive and could not wait until the July meeting.
Agenda, June 15, 2021
Agenda for Clarksville CDC Monthly Meeting
June 15, 2021
6:30 p.m.
Haskell House *
1703 Waterston
* Weather-permitting, the meeting will take place outside. If we meet inside, CDC guidelines will be followed.
1. Approval of minutes from the April 20, 2021 annual and the April 20 and May 18, 2021 monthly board meetings. Kim O’Brien, 5 minutes.
2. Monthly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.
3. Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.
4. Discussion of planning for the FY 2021-22 budget. Mary Reed and BJ Friedman, 10 minutes.
5. Other Business.
6. Executive Session.
Action taken via Electronic Vote:
On May 30, 2021, the board unanimously voted to hire Prak Property Management to manage all CCDC properties as well as to handle CCDC bookkeeping. The terms of the contract, including the start date, will be negotiated. This matter was time-sensitive and could not wait until the June meeting.
Agenda, May 18, 2021
Agenda for Clarksville CDC Monthly Meeting
May 18, 2021
6:30 p.m.
Haskell House *
1703 Waterston
* Weather-permitting, the meeting will take place outside. If we meet inside, we’ll be following CDC guidelines.
1. Approval of minutes from the April 20, 2021 annual and monthly board meetings. Kim O’Brien, 5 minutes.
2. Monthly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.
3. Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.
Including:
a. Report on construction of new CCDC house at 1611 W. 10th.
b. Report on grant-funded repairs to the Haskell House.
c. Report on egress/ingress work at 1011 Charlotte and 1821 B Waterston (work to be covered by OWANA-donated funds.)
d. Other issues
4. Election of officers. 5 minutes.
5. Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.
6. Discussion of planning for the FY 2021-22 budget. Mary Reed and BJ Friedman, 5 minutes.
7. Other Business.
8. Executive Session.
Annual Meeting agenda, April 20, 2021
Agenda for Clarksville CDC Annual Meeting
April 20, 2021
6:30 p.m.
In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the April 20, 2021 Annual and Monthly Meetings will be held via Zoom.
Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) for instructions no later than Monday, April 19.
1. Presentation of the “State of the CCDC” Annual Report.
Mary Reed, President.
Posted below.
2. Presentation regarding the CCDC’s Financial Status.
BJ Friedman, Treasurer.
Posted below.
3. Presentation regarding the CCDC’s housing program.
Rose Gabriel, Director of Property and Finance.
Posted below.
4. Announcement of Election Results.
Kim O’Brien, acting as Election Administrator.
Annual Report from Mary Reed, CCDC Board President
Last year, Covid upended many, if not most, of the CCDC’s plans and activities in the neighborhood and changed the way it operated. For example, the CCDC board ceased all in-person meetings and conducted its business on Zoom instead. In addition, the CCDC:
• Cancelled what would have been our 12th Family Fun Fest
• Did not host our annual ice cream social or Christmas party
• Cancelled all tours of the Haskell House and of the neighborhood
Also, because of Covid, the CCDC was unable to make much progress meeting its City of Austin Historic Tourism Grant obligations. However, the City extended the term of our grant so our lack of progress is not a problem.
Before we shut down all tours however, I hosted 25 UT history and architecture graduate students at the Haskell House and took them on the tour of the neighborhood. In addition, I met more than 200 very enthusiastic cyclists of all ages plus some nearby neighbors outside the House and talked with them about the history of Clarksville. The cyclists were visiting several African American historic sites in Austin in conjunction with Juneteenth. My presentation to the cyclists was one of the most fun events I’ve been involved in primarily because the crowd was large and there was so much positive energy.
Also in conjunction with Juneteenth, I worked with the director of The Neill-Cochran House Museum on the development of a driving tour of significant African American sites, some of which were in Clarksville. Among other things, I made a short video about the history of the Haskell House for the tour.
Other things of note that occurred last year:
• The board decided that the Fest had run its course and that it was time for some new neighborhood events. I had planned on organizing a committee to identify some ideas for events last year, but as the pandemic wore on with no end in sight, assembling a committee did not seem like a good use of anyone’s time.
• OWANA agreed to let us have the remaining $50,000 in affordable housing funds after Home Base decided it no longer wanted to administer the money. The board voted to add additional ingresses/egresses at 1011A&B Charlotte and at 1821B Waterston, and to reconfigure the staircases at 1708 West 10th with the money. Initially, we had wanted to use some of the funds to install water meter splitters on the meters at the properties for which the CCDC was paying the bills, but that turned out to be cost-prohibitive.
• The CCDC received a Community Vision Award from the Austin Chapter of the American Institute of Architects for its affordable housing program and its preservation efforts. Although I was scheduled to accept the award at an event that was supposed to take place at a downtown hotel last Spring, a much different event happened virtually in November because of Covid.
• For the first time we conducted a formal performance review of Rose Gabriel, the CCDC’s property and finance manager. The idea of a performance review was a product of our board retreat in 2019.
• At the board’s request, Rose expanded the kinds of information she now includes in her monthly report to the board.
• The board agreed to expand the mission of the Finance Committee so that it could consider issues related to the CCDC’s operations. Therefore, we changed its name to the Finance and Operations Committee. The board also agreed to enlarge the committee and as a result Chris and Paula joined BJ, Rose and me as committee members.
• Malcolm and I revamped the CCDC’s tenant application and lease, although in truth, Malcolm did the heavy lifting when it came to the new lease.
In closing, I look forward to the CCDC’s having the opportunity to host events and be a more visible part of Clarksville again. I hope that time comes soon.
CCDC Treasurer’s Report for Fiscal Year 2019-20 (October thru September)
It is an understatement to say that 2019-20 was a difficult fiscal year for the Clarksville Community Development Corporation. What with the pandemic causing tenants to lose income, several vacancies that required unusual amounts of work for make-readies, and more than usual maintenance, we were lucky to do as well as we did, financially. With the help of a PPP loan for $7500, we were able to cover much of our lost income from rents. That loan has been repaid. We also applied for a EIDL loan for $7500, which we returned since we didn’t need the money. Interest on that loan cost was $66.11, but we were given a $1000 grant as part of this loan.
Another bright spot occurred when OWANA agreed to roll over the Home Base loan money to CCDC. Not only did this add $52,000 to our bank account, but it saved us almost $385 in interest for the remainder of the fiscal year. Total debt forgiveness amounted to $296,950.63
We continue to wait for the Heritage Grant to renovate the Haskell House to be funded. The grant is for $48,400. Some obstacles encountered so far have been a need to reorder roofing materials to meet PARD requirements to keep the house historically accurate. It has also been difficult to find contractors who are available and affordable to perform the renovations. Rose is working with Kim McKnight from PARD to resolve these issues.
If we look at CCDC income for the last fiscal year, we are slightly ahead of budget if we consider that $200,000 that was budgeted for grants for renovations at the Haskell House and for the new construction at 1611 W 10th have not yet been awarded.
Rental income was slightly lower due to several factors. Due to loss of employment from CoVID, the board voted to forgive rent for several of our tenants. Rent forgiveness amounted to about $9000 in lost income. We also had several properties that were vacant for a few months due to difficulty getting make-readies accomplished during the pandemic, as well as difficulty finding tenants. Overall, rental income was about $11,000 less than budgeted.
Expenses were lower than projected, resulting in net income of $6,498.
Savings were realized from
· PPP Grant
· EIDL Grant
· Reduced expenses for FunFest
· Rebates for HVAC
· Reduced interest payments for forgiveable loans
Expenses greater than budgeted were related to
· Property manager needed to work more hours due to many make ready’s with higher than usual tenant turnover, more maintenance, and additional work to prepare grant applications and reports.
· Greater expenses were required for repairs and make ready’s.
Compared to previous 2 years; 2019-20 was pretty typical.
· Income is down slightly due to more tenant turnover than seen in the past, lower rents being charged, and CoVID rent forgiveness.
· Income from Fun Fest was down since it was voted to eliminate holding a FunFest.
· Utilities and maintenance are higher for properties and at Haskell House. Several stoves, HVAC units, and water heaters had to be replaced in our rental units. Several units had to have extensive make ready’s.
Please see the attached 2019-20 Budget to Actual Report and the 3 Year Lookback Report for details regarding CCDC finances.
Annual Report from the Director of Property and Finance
October 2019- September 2020
Tenant Selection/Turnover
• Began partnership with Casa Marianella working to house their refugee families
• New family at 1729 B W 11th Street in May 2020
• New family at 1009 A Charlotte Street in August 2020
1611 W 10th
• Entered into an agreement with American YouthWorks to partner in building 1611 W 10th
• Board approved $100,000 of the OWANA funds to serve as a match for building 1611 W 10th
• Applied to the City of Austin Housing Finance Corporation for partial funding to build 1611 W 10th
• Received $77,950 in funds to build 1611 W 10th
• Soil test was done to determine foundation design
• Worked with architect and GC from AYW do develop architectural plans to submit to the Board for approval
• Board approved plans were submitted to the COA Development review
Haskell House
Received notice that the COA PARD Department would be sending out grant applications for repairs to the exterior Historic Buildings
Created scope of work
Received bids from several contractors
Submitted application
Received $46,253 for roof replacement, new gutters, siding repair/replacement, new doors and work on chimney flashing and cap
OWANA
Building Improvements
• New HVAC at 1807 W 11th street
• New HVAC at 1708 A W 10th street
• New HVAC at 1708 B W 10th street
• New HVAC at 1007 A Charlotte
Finance
• Worked with accountant to complete annual audit. There were no findings.
• Worked with accountant to complete annual tax filing
• Began new reporting style of financials to F&O committee and Board that includes more detail