Agenda, June 15, 2021

Agenda for Clarksville CDC Monthly Meeting

June 15, 2021

6:30 p.m.

Haskell House *

1703 Waterston

* Weather-permitting, the meeting will take place outside. If we meet inside, CDC guidelines will be followed.

1.    Approval of minutes from the April 20, 2021 annual and the April 20 and May 18, 2021 monthly board meetings. Kim O’Brien, 5 minutes. 

2.    Monthly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.       

4.     Discussion of planning for the FY 2021-22 budget. Mary Reed and BJ Friedman, 10 minutes.

5.    Other Business.

6.    Executive Session.

 Action taken via Electronic Vote:

On May 30, 2021, the board unanimously voted to hire Prak Property Management to manage all CCDC properties as well as to handle CCDC bookkeeping. The terms of the contract, including the start date, will be negotiated. This matter was time-sensitive and could not wait until the June meeting. 

Agenda, May 18, 2021

Agenda for Clarksville CDC Monthly Meeting

May 18, 2021

6:30 p.m.

Haskell House *

1703 Waterston

* Weather-permitting, the meeting will take place outside. If we meet inside, we’ll be following CDC guidelines.

1.    Approval of minutes from the April 20, 2021 annual and monthly board meetings. Kim O’Brien, 5 minutes.

2.    Monthly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.

Including:

a.    Report on construction of new CCDC house at 1611 W. 10th.

b.    Report on grant-funded repairs to the Haskell House.

c.     Report on egress/ingress work at 1011 Charlotte and 1821 B Waterston (work to be covered by OWANA-donated funds.)

d.    Other issues

4.     Election of officers. 5 minutes.

5.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.

6.    Discussion of planning for the FY 2021-22 budget. Mary Reed and BJ Friedman, 5 minutes.

7.    Other Business. 

8.    Executive Session.  

Annual Meeting agenda, April 20, 2021

Agenda for Clarksville CDC Annual Meeting

April 20, 2021

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the April 20, 2021 Annual and Monthly Meetings will be held via Zoom.

Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) for instructions no later than Monday, April 19.   

1.             Presentation of the “State of the CCDC” Annual Report.

Mary Reed, President.

      Posted below.

2.             Presentation regarding the CCDC’s Financial Status.

BJ Friedman, Treasurer.

      Posted below.

3.             Presentation regarding the CCDC’s housing program.

Rose Gabriel, Director of Property and Finance.

      Posted below.

4.             Announcement of Election Results.

Kim O’Brien, acting as Election Administrator.

Annual Report from Mary Reed, CCDC Board President

Last year, Covid upended many, if not most, of the CCDC’s plans and activities in the neighborhood and changed the way it operated. For example, the CCDC board ceased all in-person meetings and conducted its business on Zoom instead. In addition, the CCDC:

• Cancelled what would have been our 12th Family Fun Fest

• Did not host our annual ice cream social or Christmas party

• Cancelled all tours of the Haskell House and of the neighborhood

Also, because of Covid, the CCDC was unable to make much progress meeting its City of Austin Historic Tourism Grant obligations. However, the City extended the term of our grant so our lack of progress is not a problem.

Before we shut down all tours however, I hosted 25 UT history and architecture graduate students at the Haskell House and took them on the tour of the neighborhood. In addition, I met more than 200 very enthusiastic cyclists of all ages plus some nearby neighbors outside the House and talked with them about the history of Clarksville. The cyclists were visiting several African American historic sites in Austin in conjunction with Juneteenth. My presentation to the cyclists was one of the most fun events I’ve been involved in primarily because the crowd was large and there was so much positive energy.

Also in conjunction with Juneteenth, I worked with the director of The Neill-Cochran House Museum on the development of a driving tour of significant African American sites, some of which were in Clarksville. Among other things, I made a short video about the history of the Haskell House for the tour.

Other things of note that occurred last year:

• The board decided that the Fest had run its course and that it was time for some new neighborhood events. I had planned on organizing a committee to identify some ideas for events last year, but as the pandemic wore on with no end in sight, assembling a committee did not seem like a good use of anyone’s time.

• OWANA agreed to let us have the remaining $50,000 in affordable housing funds after Home Base decided it no longer wanted to administer the money. The board voted to add additional ingresses/egresses at 1011A&B Charlotte and at 1821B Waterston, and to reconfigure the staircases at 1708 West 10th with the money. Initially, we had wanted to use some of the funds to install water meter splitters on the meters at the properties for which the CCDC was paying the bills, but that turned out to be cost-prohibitive.

• The CCDC received a Community Vision Award from the Austin Chapter of the American Institute of Architects for its affordable housing program and its preservation efforts. Although I was scheduled to accept the award at an event that was supposed to take place at a downtown hotel last Spring, a much different event happened virtually in November because of Covid.

• For the first time we conducted a formal performance review of Rose Gabriel, the CCDC’s property and finance manager. The idea of a performance review was a product of our board retreat in 2019.

• At the board’s request, Rose expanded the kinds of information she now includes in her monthly report to the board. 

• The board agreed to expand the mission of the Finance Committee so that it could consider issues related to the CCDC’s operations. Therefore, we changed its name to the Finance and Operations Committee. The board also agreed to enlarge the committee and as a result Chris and Paula joined BJ, Rose and me as committee members.

• Malcolm and I revamped the CCDC’s tenant application and lease, although in truth, Malcolm did the heavy lifting when it came to the new lease.

In closing, I look forward to the CCDC’s having the opportunity to host events and be a more visible part of Clarksville again. I hope that time comes soon.

CCDC Treasurer’s Report for Fiscal Year 2019-20 (October thru September)

It is an understatement to say that 2019-20 was a difficult fiscal year for the Clarksville Community Development Corporation. What with the pandemic causing tenants to lose income, several vacancies that required unusual amounts of work for make-readies, and more than usual maintenance, we were lucky to do as well as we did, financially. With the help of a PPP loan for $7500, we were able to cover much of our lost income from rents. That loan has been repaid. We also applied for a EIDL loan for $7500, which we returned since we didn’t need the money. Interest on that loan cost was $66.11, but we were given a $1000 grant as part of this loan.

Another bright spot occurred when OWANA agreed to roll over the Home Base loan money to CCDC. Not only did this add $52,000 to our bank account, but it saved us almost $385 in interest for the remainder of the fiscal year. Total debt forgiveness amounted to $296,950.63 

We continue to wait for the Heritage Grant to renovate the Haskell House to be funded. The grant is for $48,400. Some obstacles encountered so far have been a need to reorder roofing materials to meet PARD requirements to keep the house historically accurate. It has also been difficult to find contractors who are available and affordable to perform the renovations. Rose is working with Kim McKnight from PARD to resolve these issues.

If we look at CCDC income for the last fiscal year, we are slightly ahead of budget if we consider that $200,000 that was budgeted for grants for renovations at the Haskell House and for the new construction at 1611 W 10th have not yet been awarded.

Rental income was slightly lower due to several factors. Due to loss of employment from CoVID, the board voted to forgive rent for several of our tenants. Rent forgiveness amounted to about $9000 in lost income. We also had several properties that were vacant for a few months due to difficulty getting make-readies accomplished during the pandemic, as well as difficulty finding tenants. Overall, rental income was about $11,000 less than budgeted.

Expenses were lower than projected, resulting in net income of $6,498.

Savings were realized from

·      PPP Grant

·      EIDL Grant

·      Reduced expenses for FunFest

·      Rebates for HVAC

·      Reduced interest payments for forgiveable loans

Expenses greater than budgeted were related to

·      Property manager needed to work more hours due to many make ready’s with higher than usual tenant turnover, more maintenance, and additional work to prepare grant applications and reports.

·      Greater expenses were required for repairs and make ready’s.

Compared to previous 2 years; 2019-20 was pretty typical.

·      Income is down slightly due to more tenant turnover than seen in the past, lower rents being charged, and CoVID rent forgiveness.

·      Income from Fun Fest was down since it was voted to eliminate holding a FunFest.

·      Utilities and maintenance are higher for properties and at Haskell House. Several stoves, HVAC units, and water heaters had to be replaced in our rental units. Several units had to have extensive make ready’s.

Please see the attached 2019-20 Budget to Actual Report and the 3 Year Lookback Report for details regarding CCDC finances.

Annual Report from the Director of Property and Finance

October 2019- September 2020

Tenant Selection/Turnover

•   Began partnership with Casa Marianella working to house their refugee families

•   New family at 1729 B W 11th Street in May 2020

•   New family at 1009 A Charlotte Street in August 2020

1611 W 10th

•   Entered into an agreement with American YouthWorks to partner in building 1611 W 10th

•   Board approved $100,000 of the OWANA funds to serve as a match for building 1611 W 10th

•   Applied to the City of Austin Housing Finance Corporation for partial funding to build 1611 W 10th

•   Received $77,950 in funds to build 1611 W 10th

•   Soil test was done to determine foundation design

•   Worked with architect and GC from AYW do develop architectural plans to submit to the Board for approval

•   Board approved plans were submitted to the COA Development review

Haskell House

Received notice that the COA PARD Department would be sending out grant applications for repairs to the exterior Historic Buildings

Created scope of work

Received bids from several contractors

Submitted application

Received $46,253 for roof replacement, new gutters, siding repair/replacement, new doors and work on chimney flashing and cap

OWANA

Building Improvements

•   New HVAC at 1807 W 11th street

•   New HVAC at 1708 A W 10th street

•   New HVAC at 1708 B W 10th street

•   New HVAC at 1007 A Charlotte

Finance

•   Worked with accountant to complete annual audit. There were no findings.

•   Worked with accountant to complete annual tax filing

•   Began new reporting style of financials to F&O committee and Board that includes more detail

Agenda (monthly meeting), April 20, 2021

Agenda for Clarksville CDC Monthly Meeting

Tuesday, April 20, 2021

Upon Adjournment of the Annual Meeting

1.    Approval of minutes from the January 19 and March 16, 2021 monthly board meetings. Kim O’Brien, 5 minutes.

 (Note: due to severe weather, the board did not meet on February 16, 2021.)

2.    Monthly and quarterly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.

Including:

a.    Report on construction of new CCDC house at 1611 W. 10th.

b.    Report on grant-funded repairs to the Haskell House.

c.     Report on egress/ingress work at 1011 Charlotte and 1821 B Waterston (work to be covered by OWANA-donated funds.)

d.    Other issues

4.    Discussion as to when future meetings can be held safely indoors. Mary Reed, 5 minutes.

5.    Discussion of moving annual membership drive to October. Kim O’Brien, 5 minutes.

6.    Discussion of need for volunteer docents to be at the Haskell House for four hours one Saturday/month as per new Use Agreement with PARD. Mary Reed, 7 minutes.

7.    Update on plans for 1104 Toyath. Mary Reed, 5 minutes.

8.    Other Business.

9.    Executive Session, if needed.  

Action taken via Electronic Vote: 

On March 17, 2021, the board authorized Mary to sign the new Haskell House use agreement between City Parks and Recreation and the CCDC. Our initial agreement had expired. This item had been on February’s agenda for approval, but the meeting was cancelled to extreme weather. This matter was time-sensitive and could not wait until the April meeting.

Agenda, March 16, 2021

Agenda for Clarksville CDC Monthly Meeting

March 16, 2021

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the March 16, 2021 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC President Mary Reed (mrpraustin@gmail.com) no later than Monday, March 15. 

1.    Approval of minutes from the January 19, 2021 monthly board meeting. Kim O’Brien, 5 minutes.      (Note: due to severe weather, the board did not meet on February 16, 2021.)

2.    Monthly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.

Including:

a.    Report on construction of new CCDC house at 1611 W. 10th.

b.    Report on grant-funded repairs to the Haskell House.

c.     Report on egress/ingress work at 1011 Charlotte and 1821 B Waterston (work to be covered by OWANA-donated funds.)

d.    Other issues

4.    Update on Property Inspections. Rose Gabriel, 5 minutes.

5.    Discussion regarding possible initiatives to support CCDC immigrant/refugee families. Thomas Schiefer, 15 minutes.

6.    Discussion regarding agreement with Austin Parks and Recreation regarding the Haskell House and vote. Mary Reed, 7 minutes.

7.    Reminder of April 20, 2021, CCDC Annual Meeting and Board of Directors election and discussion of annual membership drive. Mary Reed, 5 minutes.

(Current board members up for re-election: Aly Byatt, Aubrey Carter,

BJ Friedman, Gregory Tran)

8.    Other Business.

9.    Executive Session, if needed.  

Action taken via Electronic Vote: 

Following the severe weather and power blackout of 2/15-20/21, the board took several actions to restore hot water to four CCDC units. This matter was time-sensitive and could not wait until the March meeting.

Agenda, February 16, 2021 CANCELLED

DUE TO EXTREME WEATHER AND ASSOCIATED POWER OUTAGE, THE FEBRUARY MEETING WAS CANCELLED

Agenda for Clarksville CDC Monthly Meeting

February 16, 2021

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the February 16, 2021 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, February 15. 

1.    Approval of minutes from the January 19, 2021 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.

(Note: the monthly report contains updates on construction at 1611 W. 10th and grant-funded repairs to the Haskell House.)

4.    Discussion regarding possible initiatives to support CCDC immigrant/refugee families. Thomas Schiefer, 15 minutes. 

5.    Other Business.

6.    Executive Session, if needed.  

Agenda, January 19, 2021

Agenda for Clarksville CDC Monthly Meeting

January 19, 2021

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the January 19, 2021 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, January 18. 

1.    Approval of minutes from the November 17, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly and quarterly financial reports and Finance and Operations Committee report. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.  

4.    Discussion of recommendation from the Finance and Operations Committee regarding CCDC property inspections. BJ Friedman, 15 minutes.

5.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 3 minutes.

6.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

7.    Other Business.

8.    Executive Session, if needed.  

Actions taken via Electronic Vote: 

1/10/21: The board approved to accept the bid from Jaime and Samuel Romero, in the amount of $4,000 for interior painting at 1729 A W. 11th. This matter was time-sensitive and could not wait until the January meeting.

Agenda, November 17, 2020

Agenda for Clarksville CDC Monthly Meeting

November 17, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the November 17, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, November 16. 

1.    Approval of minutes from the October 20, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly financial reports and Finance and Operations Committee reports. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.

4.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 3 minutes.

5.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

6.    Other Business.

7.    Executive Session, if needed.  

Actions taken via Electronic Vote: 

11/5/20: The board approved a graduated rent increase schedule for a tenant. This matter was time-sensitive and could not wait until the November meeting.

Agenda, October 20, 2020

Agenda for Clarksville CDC Monthly Meeting

October 20, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the October 20, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, October 19. 

1.    Approval of minutes from the September 15, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly, quarterly, and year-end financial reports and Finance and Operations Committee reports. BJ Friedman, 15 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.

4.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 3 minutes.

5.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

6.    Discussion of rental policies. Mary Reed, 20 minutes.

7.    Update regarding Community Vision Award from the AIA. Mary Reed, 3 minutes. 

8.    Other Business.

9.    Executive Session, if needed.  

Actions taken via Electronic Vote: 

9/21/20: The board voted to renew the CCDC’s Line of Credit, in the amount of $50,000 at Frost Bank. This item required immediate action and could not wait until the October board meeting.           

9/21/20: The board voted not to renew the lease at one of the CCDC’s properties. This item required immediate action and could not wait until the October board meeting.

Agenda, September 15, 2020

Agenda for Clarksville CDC Monthly Meeting

September 15, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the September 15, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, September 14. 

1.    Approval of minutes from the August 18, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly financial reports and Finance Committee reports. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.

4.    Discussion of the financial effects of COVID on the CCDC. BJ Friedman, 5 minutes.

5.    Approval of the FY 2020-21 CCDC budget. BJ Friedman, 15 minutes.

6.    Establishment of the Finance and Operations Committee. Mary Reed, 5 minutes.

7.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 3 minutes.

8.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

9.    Other Business.

10.                  Executive Session, if needed.  

Agenda, August 18, 2020

Agenda for Clarksville CDC Monthly Meeting

August 18, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the August 18, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, August 17. 

1.    Approval of minutes from the July 21, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly financial reports and Finance Committee reports. BJ Friedman, 10 minutes.

3.    Monthly report from the Director of Property and Finance. Rose Gabriel, 10 minutes.

4.    Discussion of the CCDC’s federal Economic Injury Disaster Loan (EIDL) and federal Paycheck Protection Program (PPP) loan. BJ Friedman, 10 minutes.

5.    Discussion of 2019 CCDC internal audit results. BJ Friedman and Rose Gabriel, 10 minutes.

6.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 3 minutes.

7.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

8.    Other Business.

9.    Executive Session, if needed.  

Actions taken via Electronic Vote: 

8/14/20:     The Board authorized Mary Reed, CCDC President, to send letters in support of approval of historic zoning for 1607 W. 10th Street, AKA the Mary Baylor House. This item required immediate action and could not wait until the August board meeting.      

8/11/20:     The board approved a resolution authorizing CCDC Board President Mary Reed to execute the Austin Housing Finance Corporation loan documents related to construction of a new affordable single-family home at 1611 West 10th Street and a document related to the ground lease for the City-owned land located there. This item required immediate action and could not wait until the August board meeting.

7/29/20: The board approved revisions to the CCDC’s Policy and Procedures document. The revisions were discussed and approved in concept in Executive Session at the July board meeting. This item required immediate action and could not wait until the August board meeting.

7/23/20: The board approved hiring Samuel and Jaime Romero to complete the make-ready of 1720 B W. 11th. The cost is to be include $2,300 for interior painting and $1,000 for exterior painting (both including materials), and a daily rate of $400 for remaining items on the approved Scope of Work, not to exceed $1200 (3 days.) CCDC will be responsible for $1,800 in materials, making the total projected cost of the make-ready $6300.   Rose had tried to obtain bids for this work, but the 5 contractors contacted were unresponsive. Due to necessity of completing this work as soon as possible so that a new tenant family can move-in, the Board agreed to waive the 2-bid requirement. This item required immediate action and could not wait until the August board meeting.

Agenda, July 21, 2020

Agenda for Clarksville CDC Monthly Meeting

July 21, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the July 21, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, July 20. 

1.    Approval of minutes from the June 16, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly and quarterly financial reports and Finance Committee reports. BJ Friedman, 10 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.     Q & A with Officer Brian Galvan, Baker Sector. Mary Reed and Officer Galvan. 15 minutes.

5.    Report on recent activities related to Clarksville’s history. Mary Reed. 2 minutes.

6.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 3 minutes.

7.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

8.    Discussion of FC recommendations re how to use the OWANA money.  Mary Reed, BJ Friedman, and Rose Gabriel, 10 minutes.      

9.     Other Business.

10.                  Executive Session to discuss personnel matters.

Action taken via Electronic Vote:  

7/8/20: The board voted to replace the air conditioning unit at 1007A Charlotte. Two bids were received. Rose and Mary recommended approval of Totally Cool’s bid to replace the unit with a Ruud HVAC system at a cost of $5,195. This action required immediate action and could not wait until the July board meeting.

Agenda, June 16, 2020

Agenda for Clarksville CDC Monthly Meeting

June 16, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the June 19, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, June 15. 

1.    Approval of minutes from the May 19, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Monthly financial and finance committee reports. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Report on activities related to Clarksville’s history. Mary Reed. 5 minutes.

5.    Discussion of new tenant lease document. Mary Reed. 3 minutes.

6.    Report on developments with the affordable housing funds being managed by Home Base. Mary Reed, 2 minutes.            

7.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes. 

8.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

9.    Other Business.

10.                  Executive Session, if necessary. 

Actions taken via Electronic Vote:  

5/20/20: The board approved the replacement of the air conditioning units at 1708 W. 10th. The unit at the B unit had gone out and needed immediate replacement. Since the unit at the A unit was the same age, the decision was made to replace it now, as well, and to add insulation in the attic of the B unit. Two bids were received. The Finance Committee recommended approval of Totally Cool’s bid to replace both units at a cost of $11, 522. We anticipate a rebate of $1,732, which will make our actual cost $9,790. This action was time-sensitive and could not wait until the June board meeting.

5/26/20: The board voted to accept bids from Kidd Gutters to install gutters at 1729 W 11th and 1821 Waterston, in the amounts of $1960 and $1768, respectively. Kidd Gutters was not the lowest bid, but the lowest bidder has proved to be not responsive. Installation of these gutters had been discussed and approved at the last Finance Committee meeting and as a pressing repair/improvement could not wait until the June board meeting.

5/29/20: The board voted to renew our annual insurance coverage with Higginbotham. This action was time-sensitive and could not wait until the June board meeting.

Agenda, May 19, 2020

Agenda for Clarksville CDC Monthly Meeting

May 19, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the May 19, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, May 18. 

1.    Approval of minutes from the April 21, 2020 Annual Meeting and monthly board meetings. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of the fiscal effects on the CCDC due to the coronavirus. BJ Friedman, 10 minutes.

5.    Election of officers. 5 minutes.

6.    Discussion of pending items regarding the amended CCDC Bylaws. Mary/Reed Kim O’Brien. 10 minutes.

7.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.

8.    Report on developments with the affordable housing funds being managed by Home Base. Mary Reed, 5 minutes.

9.     Preliminary discussion regarding spending priorities for the $50,000 OWANA affordable housing funds. Mary Reed. 10 minutes. 

10.  Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

11.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

12.                  Other Business.

13.                  Executive Session, if necessary. 

Agenda, May 19, 2020

Agenda for Clarksville CDC Monthly Meeting

May 19, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the May 19, 2020 Monthly Meeting will be held via Zoom. Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com) no later than Monday, May 18. 

1.    Approval of minutes from the April 21, 2020 Annual Meeting and monthly board meetings. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of the fiscal effects on the CCDC due to the coronavirus. BJ Friedman, 10 minutes.

5.    Election of officers. 5 minutes.

6.    Discussion of pending items regarding the amended CCDC Bylaws. Mary/Reed Kim O’Brien. 10 minutes.

7.    Appointments to the Tenant Selection Committee. Chris Thomas, 5 minutes.

8.    Report on developments with the affordable housing funds being managed by Home Base. Mary Reed, 5 minutes.

9.     Preliminary discussion regarding spending priorities for the $50,000 OWANA affordable housing funds. Mary Reed. 10 minutes. 

10.  Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

11.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

12.                  Other Business.

13.                  Executive Session, if necessary. 

Annual Meeting Agenda, April 21, 2020

Agenda for Clarksville CDC Annual Meeting

April 21, 2020

6:30 p.m.

In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the April 21, 2020 Annual Meeting will be held via Zoom.

Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com, 512-517-0249) for instructions no later than Monday, April 20. 

1.             Presentation of the “State of the CCDC” Annual Report. Mary Reed, President.

2.             Presentation regarding the CCDC’s Financial Status. BJ Friedman, Treasurer.

3.             Presentation regarding the CCDC’s housing program. Rose Gabriel, Property Manager.

4.             Announcement of Election Results. BJ Friedman, acting as Election Administrator.

Agenda (Monthly Meeting), April 21, 2020

Agenda for Clarksville CDC Monthly Meeting

Upon Adjournment of the Annual Meeting

 In support of citywide efforts to reduce the spread of coronavirus (COVID-19), the April 21, 2020 Annual and Monthly Meetings will be held via Zoom.

Anyone interested in joining the meeting must contact CCDC Secretary Kim O’Brien (kkronzer@aol.com, 512-517-0249) for instructions no later than Monday, April 20. 

1.    Approval of minutes from the March 17, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.     Discussion of the fiscal effects on the CCDC due to the coronavirus. BJ Friedman, 10 minutes.

5.     Report on developments with the affordable housing funds being managed by Home Base. Mary Reed, 5 minutes.

6.     Review of proposed performance review process for Rose Gabriel. Chris Thomas, 5 minutes.

7.    Report on annual CCDC membership drive. Kim O’Brien, 5 minutes.

8.    Discussion of calling a Special Meeting to approve amendments to the bylaws. Kim O’Brien, 3 minutes.

9.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

10.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

11.                  Haskell House tours update. Mary Reed, 3 minutes

12.                  Other Business.

13.                  Executive Session, if necessary. 

Actions taken via Electronic Vote:

·      On March 25, 2020, the board voted unanimously to conduct all annual membership drive activities online and via public postings—no door-to-door notices will be delivered. Information will be posted at Fresh Plus, the Neighborhood Center, and Mary Baylor Clarksville Park, as well as shared via email lists and the CCDC website. This item required immediate action and could not wait until the April meeting.  

·      On April 15, 2020, a majority of the board voted to approve the proposed scope of work ($5,000) for the make-ready at 1729B W. 11th Street. This item required immediate action and could not wait until the April meeting. 

Agenda, March 17, 2020

Agenda for Clarksville CDC Monthly Meeting

March 17, 2020

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the February 18, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

 3.    Property management report. Rose Gabriel, 5 minutes.

4.    Discussion of Fun Fest. Mary Reed, 20 minutes

5.    Update regarding affordable housing funds. Mary Reed, 5 minutes.

6.    Discussion of tenant responsibilities to the CCDC beyond following the rules and paying rent. Gregory Tran, 30 minutes.

7.    Approval of an amendment to the Tenant Rules. Mary, 3 minutes.

8. Review of proposed performance review process for Rose Gabriel. Chris Thomas, 5 minutes.

9. Discussion of upcoming Board of Directors election and annual CCDC membership drive. Kim O’Brien, 5 minutes. 

10. Discussion of calling a Special Meeting in April to approve amendments to the bylaws. Kim O’Brien, 3 minutes.

11.                  Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

12.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

13.                  Haskell House tours update. Mary Reed, 3 minutes

14.                  Other Business.

15.                  Executive Session, if necessary.  

Actions taken via Electronic Vote:

·      On March 7, 2020, the board voted to issue a 3-day lease termination notice to a tenant. This item required immediate action and could not wait until the March meeting.  

·      On March 8, 2020, the board voted to adopt a revised Tenant Rules document. This item was discussed at the February board meeting. The adopted version includes revisions suggested at that time.

Agenda, February 18, 2020

Agenda for Clarksville CDC Monthly Meeting

February 18, 2020

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the January 21, 2020 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Presentation of spread sheet info showing how much each of our tenants pays in rent and what their income is relative to the MFI for Austin and Travis County. Rose Gabriel, 10 minutes.

5.    Approval of Policy and Procedure document. Mary Reed, 5 minutes.

6.    Discuss and approve Tenant Rules document. Mary Reed, 15 minutes.

7.    Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

8.    Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

9.    Fun Fest update. Mary Reed, 3 minutes

10.                  Haskell House tours update. Mary Reed, 3 minutes

11.                  Other Business.

12. Executive Session, if necessary.   

Actions taken via Electronic Vote:

·      On February 5, 2020, the board voted to approve policies and procedures pertaining to the Tenant Selection Committee. This item had been scheduled for discussion at the January meeting, but there was no time to discuss it. Rather than wait until the February meeting, the board adopted the document via electronic vote.

·      On February 9, 2020, the board voted to approve the job descriptions for the CCDC property manager and financial manager. This item was discussed at the January meeting. The approved document includes suggested revisions discussed then. Rather than wait until the February meeting, the board adopted the document via electronic vote.

·      On February 14, 2020, the board voted to approve a contract with the City of Austin for funds for repairs to the Haskell House. This money was awarded through the CCDC’s application to  the City’s Heritage Tourism program. This matter was time-sensitive  and could not wait until the February board meeting.     

Agenda, January 21, 2020

Agenda for Clarksville CDC Monthly Meeting

January 21, 2020

6:30 p.m.

Haskell House

1703 Waterston

1.    Approval of minutes from the November 19, 2019 monthly board meeting. Kim O’Brien, 5 minutes.

2.    Financial report and finance committee report. BJ Friedman, 5 minutes.

3.    Property management report. Rose Gabriel, 5 minutes.

4.    Approval of paid time off for Rose Gabriel, CCDC Property Manager and Financial Manager. Mary Reed, 5 minutes.

5.    Approve amended 2019-20 CCDC budget. BJ Friedman, 10 minutes.

6.    Discuss and approve Policy and Procedures document. Mary Reed, 20 minutes.

7.    Discuss and approve Job Description document. Mary Reed, 10 minutes.

8.    Discussion of pet policy. Paula Hern, 10 minutes.

9.    Discuss and approve Tenant Rules document. Mary Reed, 15 minutes.

10.                  Discuss and approve TSC document. Mary Reed, 10 minutes.

11.                  Progress report on new CCDC house at 1611 W. 10th Street. Rose Gabriel, 5 minutes.

12.                  Progress report on Haskell House repairs. Rose Gabriel, 3 minutes.

13.                  Report on the Holiday Party. Paula Hern, 3 minutes.

14.                  Other Business.

15.                  Executive Session, if necessary. 

Action taken via Electronic Vote:

·      On January 16, 2020, the board voted to authorize the acceptance of a bid from Four Season Heat & Cool to replace the HVAC system at 1011A Charlotte in the amount of $4,130.

The tenant was without heat, so this matter was time-sensitive  and could not wait until the January board meeting.