Minutes & Financial Reports
Monthly Meeting Minutes, July 15, 2025
Minutes from the July 15, 2025, Clarksville CDC Monthly Meeting
Board members in attendance: Aubrey Carter, Billy Edwards, BJ Friedman, Malcolm Greenstein, Paula Hern, Felecia Miller, Kim O’Brien, Chris Thomas
Others in attendance: Terry Snider
1. Approval of minutes from the June 17, 2025 monthly meeting. Kim O’Brien.
On a motion by Billy, seconded by Felecia, the minutes were approved as written.
2. Presentation of monthly financial reports. Brad Prak.
Financial reports show that we were in the black this month. Monthly revenue was $22,244—including $21,097 in rental income, $779 from the City’s final loan payment for 1611 W. 10th, and $165 in donations. Expenses (less depreciation) were $20,668. Large expenses were $1800 in grounds maintenance and $7000 for a new a/c at one property. Utility costs to the CCDC are down significantly now that units are rented.
Brad Prak, Prak Property Management (PPM), was not in attendance, but his written report stated that all but one unit is leased and we have cleared all but one of our payables. The one remaining payable is PPM. He commended Linda Parson of his staff for working with our vendors and getting our bills paid.
Kim noted that the above does not take into account money owed to American YouthWorks for construction of 1611 W. 10th. While we have $31,200 remaining in the 1611 account, outstanding payables will exceed this amount. We are still awaiting a final accounting from AYW to know by how much.
3. Monthly property reports--CCDC properties managed by Prak Property Management. Brad Prak.
Brad’s written report reminded the Board that one unit of the Waterston duplex will remain empty until significant repairs and upgrades are made. This unit was vacated when long-term tenants moved into another CCDC unit. The vacancy provides an opportunity to do work that was not possible when the unit was occupied. The needed work will be balanced with our recovering financial situation.
Brad also reported that exterior painting is scheduled for the W. 10th Street duplex.
4. Discussion and adoption of Haskell House Policies & Procedures. Paula Hern & Billy Edwards.
The draft policies and procedures were shared with Mary Reed, Haskell House Manager, who suggested some minor revisions. Her suggestions will be incorporated and shared with the board. This item will be placed on next month’s agenda.
5. Haskell House monthly report.
The board reviewed the June 2025 report submitted by Mary Reed, Haskell House Manager. Highlights include: Received $165.15 in donations. $87.50 in expenses. 37 visitors signed the log. June activities included a visit to the Haskell House by Kye Haskell descendants (a video of this event is posted on the CCDC website and on the CCDC YouTube channel); docent recruitment; meeting with PARD officials to discuss lighting installation. Other items of interest: Money from the donation jar went missing. To avoid this happening in the future, Mary will purchase a cash box, and notify all docents of a new cash management policy. A window pane was broken. Mary will work with PARD to get it replaced. CCDC is responsible for the expense.
6. Discussion of upcoming events.
a. The annual Ice Cream Social will take place on Sunday, August 17, 2025. Details were discussed. The board determined that Amy’s ice cream gift certificates would be appropriate prizes for the homemade ice cream winner and runner-up.
b. Austin Museum Day at the Haskell House will take place on Sunday, September 21, 2025. Mary is planning the event, but will be out of town that day. BJ has volunteered to be the day-of coordinator. Thanks to Aubrey’s generosity, Soul Man Sam will be playing at the event. Board members were tasked with soliciting gift certificates from neighborhood business for the AMD raffle.
7. Report from OWANA Steering Committee. Paula Hern.
Paula reported that most of the recent Steering Committee meeting concerned Zoning Committee issues (proposed development of the Town Lake Y property, the 6th and Lamar development.) So far, there has been no interest in the St. Luke property. Rain cancelled OWANA’s 4th of July parade. Chris reported that he and Steve Amos, OWANA Steering Committee chair, met recently, and Steve invited him to come to a General Membership meeting to introduce himself and talk about CCDC.
8. Other Business.
Will Taylor is set to perform at the Haskell House on Saturday, October 11. This will be a CCDC fundraiser, with half of the proceeds going to Will, half to the CCDC. Felecia is working with Will on arrangements. In the event of rain, the concert will be rescheduled.
Billy discussed the need for gathering CCDC documents and digitizing them. The board agreed that this was needed. He and Aubrey will discuss this project further and come back to the board with a plan.
9. Executive Session, if necessary.
The board did not meet in Executive Session.
Special Meeting Minutes, July 15, 2025
Minutes from the July 15, 2025 Clarksville CDC Special Meeting
Board members in attendance: Aubrey Carter, Billy Edwards, BJ Friedman, Malcolm Greenstein, Paula Hern, Felecia Miller, Kim O’Brien, Chris Thomas
Others in attendance: Terry Snider
1. Approval of revised bylaws.
On a motion by BJ Friedman, seconded by Chris Thomas, the amended bylaws were approved, with all board members in attendance voting in favor. A copy of the adopted bylaws can be found on the CCDC website.
Minutes, June 17, 2025
Minutes from the June 17, 2025 Clarksville CDC Monthly Meeting
Board members in attendance: Aubrey Carter, Amanda Cox, Billy Edwards, BJ Friedman, Malcolm Greenstein, Paula Hern, Felecia Miller, Kim O’Brien, Chris Thomas.
1. Approval of minutes from the April 15, 2025 Annual Meeting and the April and May monthly meetings.
On a motion by BJ, seconded by Paula, the April 15, 2025 Annual Meeting minutes and April and May monthly meeting minutes were approved.
2. Presentation of monthly financial reports
BJ presented the financial reports. Brad Prak, Prak Property Management (PPM), was not in attendance, but submitted a written report.
We were in the black this month. Income included a $2500 rebate on the solar installation at 1611 W. 10th. On the payables front, we continue to make progress. We have paid off all of our outstanding debt except for back payments due to PPM. Kim noted that money is owed to American YouthWorks for construction of 1611 W. 10th. We have money set aside, but costs may exceed the reserve.
Brad’s report noted that we renewed our insurance at rates comparable to last year. The board expressed an interest in being more involved in the insurance renewal process.
3. Monthly property reports:
a. CCDC properties managed by Prak Property Management.
Tenants are scheduled to move into the W. 10th Street duplex this week, which will leave us with 1 vacancy. The vacant unit (1 side of the Waterston duplex) has been occupied by long-time tenants. The vacancy provides an opportunity to make updates to the property.
The board would like to have a discussion regarding this project, including what needs to be done, costs, and proposed schedule.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
Kim reported that we received our certificate of occupancy on June 9. PPM will be repainting the interior and installing miniblinds soon. Current CCDC tenants will be relocating to 1611 as soon as is feasible. We are awaiting a final accounting from American YouthWorks on money owed to them.
4. Update on Bylaws revision. Bylaws Committee: BJ Friedman, Felecia Miller, Chris Thomas.
The Bylaws Committee reported that a copy of the proposed revised bylaws will be shared with members prior to the adoption, along with other pertinent documents. Kim reminded the board that a Special Meeting is required to adopt or amend bylaws. It will be held on the same day as the July monthly meeting (July 15, 2025.) Posting requirements call for a notice of the Special Meeting to be delivered to all households in the CCDC area. Notice will be posted at Fresh Plus and Mary Baylor Park, and an email notice will be sent to all members.
5. Haskell House monthly report.
Mary Reed, Haskell House Manager, reported the following:
Received $345 in donations. $158.33 in expenses. 14 visitors in May, all Austinites.
May activities included a pig roast celebration of the Hezikiah Haskell House Heritage Garden. Mary has reached out to Rep. Hinojosa’s office about her doing a legislative session wrap-up for this Summer’s Community Conversation.
Proposed lighting, to be provided by the Parks Department was discussed. Paula will talk to Mary about what has been proposed.
The Board discussed asking Mary to include a section in her monthly report detailing future plans and events, including budget information, as applicable.
6. Report from OWANA Steering Committee. Paula Hern.
No report was given.
7. Other Business.
Aubrey has offered to print and frame the pen and ink drawings of historic Clarksville properties (originals drawn Ed Jordan) which will be hung in the Haskell House.
Felecia reported on a potential CCDC fundraising event—a Will Taylor concert at the Haskell House. The board was enthusiastic. Felecia will inquire about possible dates in the fall.
The board was reminded of correspondence from the Bethesda African Cemetery Association. Billy will look into this.
8. Executive Session, if necessary.
The Board did not meet in Executive Session.
Minutes, May 20, 2025
Minutes from the May 20, 2025 Clarksville CDC Monthly Meeting
Board members in attendance: Aubrey Carter, Amanda Cox, BJ Friedman, Malcolm Greenstein, Paula Hern, Felecia Miller, Kim O’Brien
Others in attendance: Brad Prak, Lou Rigler
1. Approval of minutes from the April 15, 2025 Annual and monthly meetings.
These minutes were not available for approval.
2. Presentation of monthly financial reports.
Brad reported that we are in the black this month, and are catching up on paying off our bills--$18,000 remain (from a total of approximately $50,000.) Prak Property Management’s overdue bills will be the last paid.
3. Monthly property reports:
a. CCDC properties managed by Prak Property Management. Brad reported that all available units will be filled in June.
b. New construction at 1611 W. 10th Street.
Kim reported that 1611 has passed its final electrical inspection, and its solar inspection. There is a problem with the plumbing final inspection. American YouthWorks has learned that the project’s plumbing subcontractor, SPS Plumbing, is no longer in business. (note: they completed their work on the project in mid-2022.) It took AYW a number of weeks to find a plumber willing to take on the project and call for the inspection. CMM Plumbing will charge us $750 to check the work done by SPS and call for the inspection. The final group inspections—plumbing, mechanical, and building—are the last step. They must all be called at the same time. As soon as CMM completes the necessary paperwork, the inspections can be called.
Austin Housing was able to get another extension from HUD regarding the completion date of the project. We must have a Certificate of Occupancy by June 9 or the City will have to repay HUD the $77,900 we were loaned.
4. Update on Bylaws revision. BJ Friedman, Felecia Miller, Chris Thomas (Bylaws Committee.)
The board decided to share the draft developed by the committee with the members, along with a request for any comments or suggested revisions. Comments will be due on June 6, 2025.
5. Election of officers. Felecia Miller..
On a motion by Malcolm, seconded by Amanda, the following officers were elected unanimously.
Chris Thomas: President
Felecia Miller: Vice-president
BJ Friedman: Treasurer
Kim O’Brien: Secretary
Their terms of office will run through May 2026.
6. Report from OWANA Steering Committee. Paula Hern.
Paula reported the following:
· There had been a suggestion floating around that OWANA consider changing its name to include Clarksville in order to increase visibility. That idea is no longer being considered. Related to this, Mary Reed, at OWANA Chair Steve Amos’s suggestion, wrote an article for the OWANA Owl giving a history of Clarksville and describing its historic boundaries (a copy of this article can be found on the CCDC website.) Additionally, Chris Thomas and Steve Amos had a productive meeting.
· The big topic at the recent general membership meeting was the proposed development at the Y’s lakefront property. A new Y facility will be built while still utilizing the current one. Two market-rate high-rise housing towers are proposed for the land where the current facility sits, along with a smaller affordable housing building (to be operated by Foundation Communities.) The proposed high-rises will require a zoning change due to their height which far exceeds what is allowed on that portion of Lady Bird Lake.
7. Other Business.
Under Other Business, the following was discussed:
· A report prepared by Mary Reed, Haskell House Manager, was shared. It details all Haskell House activities from January – April 2025, as well as number of visitors, donations received, and future plans and programs. Mary also shared with the board a detailed list of the duties of the Haskell House manager. Going forward, Mary’s report will be monthly.
· On Thursday, April 22, the City Council is considering a resolution to rename Westenfield Park in honor of Clarksville native Don Baylor. The CCDC has submitted a letter in support. Malcolm will attend the Council meeting to represent the CCDC
· Aubrey brought copies of Ed Jordan’s pen and ink drawings of historic Clarksville houses and Sweet Home MBC, which he’s enhanced. Paula will get them framed so that they can be hung in the Haskell House.
· Aubrey is working on enhancing a copy of the photograph of the Haskell family to better show Kye Haskell. When completed, it will replace the copy that currently hangs in the Haskell House. The board was reminded of the photograph’s history—Kathy Tyler found it in the house’s walls after Kye Haskell, Jr. moved out of the house.
· Paula brought a piece of wood that the Board agreed would be good for creating a shelf in the utility space of the Haskell House. Paula’s husband can install the shelf.
8. The board met in Executive Session.
Monthly Meeting Minutes, April 15, 2025
Minutes for the April 15, 2025 Clarksville CDC Monthly Meeting
The meeting began upon adjournment of the Annual Meeting
Board members present: Amanda Cox, Billy Edwards, BJ Friedman, Malcolm Greenstein, Paula Hern, Felecia Miller, Kim O’Brien, Chris Thomas
Others present: Emily Green, Lou Rigler, Randi Shade, Heather Way
1. Approval of minutes from the March 18, 2025 monthly meeting.
On a motion by BJ, seconded by Billy, the minutes from the March 18, 2025 monthly meeting were approved.
2. Presentation of monthly financial reports. Brad Prak
Brad reported that we are in the black for the first time in a while. We have outstanding payables of $50,000, however. Vendors (including Prak Property Management), are allowing payment plans and we will chip away at the balance over time. Our investment in our properties was necessary, and with units being filled, the income side is improving. Projection is that we will pay off our debt by the end of the year, perhaps by the end of the fiscal year (October.)
There is one property that will need rehabilitation when the tenants move into 1611 W. 10th when it is complete. Repairs could be as high as $30,000.
3. Monthly property reports:
a. CCDC properties managed by Prak Property Management. Brad Prak
Brad reported that we have applicants lined up to fill all vacant units.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
Kim reported that we continue to wait for needed inspections to take place. Currently, the hold up involves work that needs to be done by the electrical subcontractor. When completed, they will call for the electrical inspection, and when that is completed, we can call for the remaining inspections.
4. Discussion revised bylaws draft. 30 minutes.
BJ Friedman, Felecia Miller, Chris Thomas (CCDC Bylaws Committee), along with Emily Green and supervising professor Heather Way of the UT Law Clinic, described the work that they have been doing to create an updated version of the CCDC bylaws. (Note: Ethan Hunter was also a participating member of the UT Law Clinic team. He was not able to attend the meeting.)
A draft of the revised version is almost ready to circulate to the board. After the board has reviewed it and made any needed changes, it will be shared with the members for comments.
Paula noted that there is no mention of the Haskell House in the bylaws. Professor Way responded that bylaws are usually about governance. After discussion, a suggestion was made that since operating and maintaining the Haskell House is a big part of what the CCDC does, a specific mention of the Haskell House should be included in the mission section that addresses preserving Clarksville history.
Additionally, Paula brought up an issue that the board has discussed before—what is the history behind including Francis, Augusta, and Jennie within the boundaries of the CCDC. More research is needed to determine when and why this happened, including talking to Paul Seals (former chair of OWANA) and Kathy Tyler (worked at Clarksville Neighborhood Center in the 1970s.) This item is tabled for now.
The board expressed its thanks to the UT Clinic for their contributions. Their participation made the process both smooth and efficient.
5. Report on recent Clarksville Conversation.
Mary submitted the following report on the May 10, 2025 Clarksville Conversation event: Floris Sorrells, an elder from Manchaca, whose grandparents had been enslaved, was a wealth of information about the old ways of life among Black people in her community and one can assume, in Clarksville as well, although Manchaca was a farming community. She talked about the food that was grown and how it was prepared, big Sunday meals, homemade cures for measles, mumps, chickenpox, whooping cough and colds, ice cream making, and a whole lot more. Floris was charming and everyone who attended yesterday's event was very engaged, asking lots of questions, including several questions about preparing poke salad. Many people stayed on to talk with Floris. Sixteen people attended, including the city's Community Gardens Program Manager and the long-time, and now former, chair of the Historic Landmark Commission. Floris' presentation was video-taped. Mary will find out if we can obtain a link to the video.
Felecia suggested that a system be established to get feedback from Clarksville Conversation speakers. Their input on their experience would be valuable in planning for future events. The board agreed that this is something that should be done going forward.
6. Report from OWANA Steering Committee. Paula Hern.
Paula reported that there was discussion about the widening of MoPac from Cesar Chavez to Slaughter, and Natalie George, the new president of the Flower Hill Foundation, made a presentation
7. Other Business.
No Other business was discussed.
8. Executive Session, if necessary.
The Board met in executive session.
Annual Meeting Minutes, April 15, 2025
Minutes for the April 15, 2025 Clarksville CDC Annual Meeting
Board members present: Amanda Cox, Billy Edwards, BJ Friedman, Malcolm Greenstein, Paula Hern, Felecia Miller, Kim O’Brien, Chris Thomas
Others present: Emily Green, Lou Rigler, Randi Shade, Heather Way
1. Presentation of the “State of the CCDC” Annual Report.
Chris Thomas, President.
A copy of the President's Report is posted on the CCDC website.
2. Presentation regarding the CCDC’s Financial Status.
BJ Friedman, Treasurer.
A copy of the Treasurer’s Fiscal Year 2024 report (October 2023-September 2024) and other documents are posted on the CCDC website.
3. Presentation regarding the CCDC’s housing program.
Brad Prak, Property Manager.
Brad reported that it was a challenging year. Over the past two years, we have reinvested in our housing stock, taking on needed major repairs. Costs have been high. And often, units had to be empty in order to take on the projects, meaning revenue was down. Our vendors have been understanding and we’re able to pay them in installments. In addition to empty units due to repairs, for a variety of reasons, our tenant turnover has been higher than usual. In the short term, we are limiting expenses, while taking care of regular maintenance and tenant issues. As repairs have been completed and units are refilling, our bottom line is improving.
4. Announcement of Election Results.
Kim O’Brien, acting as Election Administrator.
23 members voted, a 12% participation rate.
Aubrey Carter, Billy Edwards, BJ Friedman, and Felecia Miller were elected to serve 2-year terms, which will end at the end of April 2027.
President’s Annual Report
The following report was presented at the April 15, 2025 Annual Meeting.
2024 Annual Report
Submitted by Chris Thomas, CCDC President
2024 was (yet another) very eventful year for the CCDC. We saw changes in the board, our properties, our financial situation and some of our supporting programs and initiatives.
Starting with the changes in the board, 2024 saw the departure of both Mary Reed and Thomas Schiefer. Both served the board for many years, made substantial contributions, and will be missed. In their place, Amanda Cox and Billy Edwards stepped in to fill the vacancies. Billy’s term goes to April 2025 and Amanda’s goes to April 2026.
2024 also saw a hotly contested board election with 8 people competing for 5 spots. In the end, the incumbents won the seats, with Malcolm, Mary, Chris, Kim, and Paula being the winners. Detailed election results are in the April 2024 meeting minutes on the website.
Much of the focus and priority of 2024 was on the CCDC’s financial situation. Given a lengthy list of repairs, the finish-out and challenges of 1611 W. 10th, several vacancies, and repairs to one property coming in at 120% over budget due to severe damage, our overall situation has dipped into the red. The board continues to work closely with Brad and his team to get the properties rented, carefully watch any additional expenses, and greatly improve the financial situation by end of year.
Along with a focus on getting (and keeping) all properties rented, the CCDC is looking into any and all fundraising opportunities. We are happy to report that we brought in just under $5,000 from Amplify Austin Day. This included 100% of board participation in the donations. This is a good start, but more funds are needed, and we encourage any fundraising ideas and efforts people want to provide.
One of the many takeaways from the board election in April was that the CCDC needed to get more input from the neighborhood about its mission and initiatives. To better understand the concerns of the neighborhood and give members a voice, the CCDC sent out a survey to all 185 members in May. A few of the key themes are communication and transparency. As a result, the following actions were taken by the CCDC:
· An effort to better communicate the time and agenda of the board meetings and to encourage more attendance and participation
· Several updates to the website (meeting info, financials)
· An update to our (somewhat outdated) bylaws
· Revisions to our tenant selection process
For the bylaws revisions, we created a board subcommittee to focus on the bylaws and worked with a team of UT law students and professor to review and revise the bylaws. The updated bylaws are now complete and will soon be available for review by the CCDC membership
For the tenant policy updates, the CCDC voted in November to eliminate the previous restriction that did not allow any tenants without children. Although we cannot legally show preference to any group, the CCDC is working on several initiatives to bring original Clarksville descendants back to the neighborhood.
Also in 2024, the CCDC started or continued several programs for the betterment of the neighborhood and to further the missions. This included programs like the Austin Museum Day and Clarksville Conversations, that put a strong focus on promoting and preserving the history of the neighborhood and promoting the usage of the Haskell House for social events. We continue to participate in the OWANA steering and zoning committees, to better understand issues and developments that affect the neighborhood. As mentioned earlier, Amplify Austin Day (the “I live here I give here” program) was a big success, bringing in badly-needed donations. Lastly, yearly events like the Ice Cream Social and the Christmas Party at the Haskell House were a big success in bringing the neighborhood together and promoting the Haskell House as a cultural event center.
Overall, 2024 was a big year for the CCDC. We saw a lot of change and a lot of challenge. But with the strong board we have in place, the strong help and support of Prak Property Management, a focus on the highest priority items, and a determination to further the missions of the CCDC, we are off to a strong start and expect 2025 to be a great year for the CCDC.
Treasurer’s Annual Report
The following report was presented at the April 15, 2025 Annual Meeting
2023-2024 Annual Financial Report
Submitted by BJ Friedman, CCDC Treasurer
This report covers the Fiscal Year Oct 2023-Sept 2024.
As usual, our biggest source of income came from rents. The 2023-24 fiscal year saw $228,878 coming from rents on our 11 properties.
Another plus, we received an anonymous gift of $50,000 in February 2023. With Kim and Mary developing an incredible marketing blitz, we made our first foray to raise money through the “I Live Here, I Give Here” campaign. That project brought us a little over $9,100 in donations, largely from folks who had never before contributed to the CCDC. Additional donations totally around $4000 permitted us to make much needed repairs to our properties.
Another grant for $10,000 and a donation of $20,000 was obtained to help with repairs at our property at 1817 W 10th St. Repairs on this property were double what was anticipated, which resulted in the biggest share of our net loss this fiscal year.
The tenants at 1817 W 10th were moved to a vacant property while repairs were made. The vacant property rents for more than the tenants pay at 1817, which resulted in a loss of revenue.
Based on donations, grants, gifts, and excellent financial and property management by Prak Property Management, we continue to address the structural issues for 2 of the properties on Charlotte.
Respectfully submitted,
BJ Friedman, CCDC Treasurer
Minutes, March 18, 2025
Minutes from the March 18, 2025 Clarksville CDC Monthly Meeting
Board members present: Aubrey Carter, Amanda Cox, Billy Edwards, BJ Friedman, Malcolm Greenstein, Felecia Miller, Chris Thomas
Guests present: Kathy Doyle, Kyle Cox
1. Approval of minutes from the February 18, 2025 monthly meeting.
BJ moved and Billy seconded to approve the minutes. The minutes were approved unanimously.
2. Presentation of monthly financial reports.
BJ presented the February financial reports. We continue to spend more money on repairs which have depleted our reserves. The board discussed issues that have caused our problems, including the renovation of the 1817 W 10th house costing double what we estimated. We will freeze unnecessary spending until we are in a more stable financial position
3. Monthly property reports:
a. CCDC properties managed by Prak Property Management.
Chris read a report from Brad. There are still 3 properties that are not rented. The board discusses why there is a delay in renting these. Possibilities include a surplus of new rentals available, as well as our 3 bedroom units only having 1 bath.
Billy motioned and Felecia seconded a motion to raise our income threshold to 80% pending discussion with Brad. The motion was passed unanimously.
b. New construction at 1611 W. 10th Street.
Chris read a report from Kim. We continue to await inspections to complete the project. The latest issue involves creating a restrictive covenant which Kim is working on.
4. Update on bylaw revision process.
BJ reported on the progress with bylaw revision. An outstanding issue that needed board input was placing a limit on spending amounts requiring board approval. The board agreed on a $5000 limit to spending without board approval, pending discussion with Brad.
5. Report on Amplify Austin Day.
Chris read a report from Kim. We have raised approximately $5100 pending matches, fees, prizes. She will have a better accounting at the next board meeting. BJ brought up an issue to people who want to donate to CCDC via RMDs. Our PO Box number is incorrect on the Fidelity funds database. She is working on correcting it.
6. Discussion of current financial situation and future fundraising options.
Chris opened discussion on how we might improve our current financial situation and future fundraising. Besides the issues with 1611 and 1817 W 10th, Prak has been performing lots of repairs/maintenance on properties that the board was unaware of.
Actions to take:
· Freeze non-essential expenses
· Talk with Brad about payment plans for contractors
· Use remainder of Line of Credit; see if we can get more
· Talk with Brad about putting brakes on repairs
· Rent properties – will go to 80% of MFI; confer with Brad about why taking so long to rent and going to 80%
· Water bills-
o The properties where we pay the water bills have smart meters that notify Prak when there is excessive water use. We need to know if Prak is responding to the notifications and perhaps we need to set up having notifications sent to a board member to help Prak out.
o Get our council member to help us get credit for our repairs done at 1720 W 11th.
o Brad needs to know about notifications; we need to be on the notification as wells; maybe we can be more responsible for monitoring water use and take some burden from Prak
o if too much water is used, we could consider charging the tenants for the overage.
o Investigate again with Brad about our ability to charge tenants for water utilities
Fundraising Ideas
§ Grants – BJ mentioned that we have investigated grants from the city, but how all of our efforts have been worthless.
§ Events – If we put on an event, it has to be low effort with a big return.
§ Involve local restaurants – especially Jeffreys/Josephine House that has big spending customers. Ask local restaurants to dedicate a % of meals on a particular day to benefit CCDC.
§ Raffles – Ideas included raffles for a stay at an island retreat that Malcolm knows about, a car, a case of Tito’s vodka, something related to neighborhood
§ Local businesses – Contact neighborhood business icons (Howler Brothers, Mean Eyed Cat, Donn’s Depot, El Arroyo) to see if they will support us.
7. Reminder of upcoming board of director election and April 15, 2025 Annual Meeting. Chris read a report from Kim.
§ Important Dates:
§ Deadline for members to state their intent to run for the board: Monday, March 24
· An email needs to be sent to ClarksvilleCDC@gmail.com
§ Deadline to become a CCDC member in order to be eligible to vote in the upcoming election: Monday, March 31
§ Ballots and candidate information will be sent to all members on or about April 4
§ Election results will be announced at the Annual Meeting, April 15
§ Voting will be confidential and tallied automatically
§ BJ has drafted a ballot will be created and distributed through Google Forms with the current incumbents listed. It will be updated with any additional candidates.
§ Amanda will monitor the election and report on the results at the Annual Meeting in April.
· The Important Dates information has been shared via:
§ A flyer including the above information was delivered earlier this month to all houses within CCDC boundaries with the above information early this month
§ Flyer is included in a blog post on the website
§ Flyer was shared via email with all members, with important dates and confidential balloting highlighted in the transmittal email
· As of 9:30 this morning, no one has notified us that they want to be included on the ballot.
· 4 current members whose terms expire in April (Aubrey, Billy, Felecia, BJ)
· All potential candidates need to send an email to ClarksvilleCDC@gmail stating their intent to run. A bio &/or personal statement will be required (but does not have to be submitted with the intent to run email.)
8. Report from OWANA Steering Committee.
Paula Hern was unable to attend the meeting, but provided the following report from the March 4, 2025 OWANA general membership meeting.
· OWANA’S membership list is fully automated so people can sign up and pay dues online now. The dues have been increased to $35/year with option of $100/year.
· Manifold, the developer who owns the W. 6th and Walsh property, spent time presenting what they hope to do on the lot and are asking for OWANA's support. They want to have 60ft height at 6th and step up to 120ft at 5th. They say they will have 18ft sidewalks with green space. They will have businesses on bottom with rental property including affordable units, on top. No definite plans or concept drawings were presented so OWANA is not formally supporting. But, the zoning committee is working with Manifold to try and assure they keep to their stated plans.
· There will be an Easter egg hunt at the West Austin Park on April 19th. Am sure there will be emails to remind.
9. Other Business.
Next Clarksville Conversation will be held on April 12 with a presentation by Floris Sorrells who will discuss foodways of Clarksville residents and other freedom colonies.
Meeting adjourned at 7:30.
Actions taken via Electronic Vote:
On February 19, 2025, the board voted to appoint Felecia Miller to serve as Vice-President of the CCDC Board of Directors. She will serve until the term ends in May 2025. This matter was time-sensitive and could not wait until the March 2025 meeting.
On March 13, 2025, the board passed a resolution authorizing board secretary Kim Kronzer O'Brien to sign a Restrictive Covenant Regarding Affordable Housing Requirement, as required by the City of Austin's Housing Department. This matter was time-sensitive and could not wait until the March 2025 meeting.
Minutes, February 18, 2025
Minutes from the February 18, 2025 Clarksville CDC Monthly Meeting
Board members present: Aubrey Carter, Amanda Cox, Billy Edwards, BJ Friedman, Paula Hern, Felecia Miller, Kim O’Brien, Chris Thomas
1. Introduction of new board members: Billy Edwards and Amanda Cox. Chris Thomas.
The Board welcomed new board members Billy Edwards and Amanda Cox. Billy will serve the remainder of a term that ends in April 2025. Amanda will serve until April 2026. Their bios can be found on the CCDC website.
2. Approval of minutes from the January 21, 2025 monthly meeting. Kim O’Brien.
On a motion by BJ, seconded by Paula, the minutes were approved. They are posted on the website
3. Presentation of monthly financial reports. BJ Friedman.
BJ reported there was nothing outstanding in terms of expenses or revenue in the past month, but that major repairs have depleted our reserve funds and we need to be careful with spending.
In response to a question about our cash reserve, she explained that our previous property manager worked hard to save money, which built up our reserves, but we learned that major repairs were deferred. The past two years, we’ve been catching up on needed maintenance and repairs, some of which (e.g., foundation repairs, exterior painting) are high-ticket items. As a result, this year and next will be lean, but we’ll be better off in the long run. We have drawn down on our letter of credit, but are making monthly payments on it.
Felecia is going to do research on our utility issue because utility costs are high. (Note: the CCDC duplexes each have a single water meter.)
The February 2025 financial reports are posted on the website.
4. Monthly property reports:
a. CCDC properties managed by Prak Property Management. Chris Thomas.
We currently have 5 vacancies. The reasons vary. Some people were lined up, but backed out. Mary Vega, PPM, is working to get these units rented. A concern was expressed that prospective tenants are not being responded to. This information will be shared with Brad.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
Sod is down, along with pea gravel and river rock. We are waiting on the electrical subcontractor to call for the final electrical inspection. When that passes, we can begin calling for other remaining inspections.
The Board discussed planning an open house for when the project is complete.
5. Nomination of CCDC Vice-President. (office currently vacant) Chris Thomas.
Chris nominated Felecia Miller to serve as Vice-President, and the board enthusiastically endorsed the nomination. Felicia asked for time to think it over.
6. Report on bylaw revision process. BJ Friedman.
The Bylaws committee has been meeting with the students from the UT law clinic and their supervising professor, who will be completing a draft bylaw revision. This should be available soon for review.
The law clinic was asked if they could provide us with a definitive answer regarding giving preference to descendants. They said that the research required is beyond what they can do at this time. Felecia is working on a definition of descendants that she will share with the board.
7. Discussion of Amplify Austin Day (March 5-6, 2025.) Kim O’Brien.
Kim shared details of the upcoming Amplify Austin Day fundraising campaign. We will be contacting all members, along with the people on our mailing lists, requesting funds for housing repairs. Our goal is to raise $10,000.
8. Discussion of April board of director elections and membership. Kim O’Brien.
Four board positions are up for election in April. CCDC members are eligible to serve on the board. Deadline for inclusion on the ballot is March 24, 2025. Anyone interested must send an email to ClarksvilleCDC@gmail.com. A flyer with this information will be delivered to every home within the CCDC boundaries. It will also be shared via email with all members, and posted on the website.
Only CCDC members may vote in the election. In order to vote in the April 2025 election, membership applications must be received by March 31, 2025. Election materials will be distributed to members on or about April 4, with ballots due by noon, April 15. Voting will online. All votes will be confidential, and tallied electronically. Results will be announced at the Annual Meeting, which takes place April 15, 6:30 p.m.
9. Discuss Ice Cream Social—set the date and identify a volunteer to help organize.
Mary Reed has volunteered to organize the event, but wants a board member to work with her in order to phase out her involvement. Aubrey volunteered. The Board settled on August 17 as the date, the weekend before school starts.
10. Announcement of upcoming Clarksville Conversation: Sundays at the Haskell House. (Sunday, March 9, 2-3 p.m.) Dr. Tara Dudley will discuss the Cumberland-style architecture that personified early Clarksville and the black craftsmen and builders who worked in Clarksville and environs.
11. Report from OWANA Steering and Zoning Committees. Paula Hern & Kim O’Brien.
Paula reported that the 04 Center has backed out of leasing St. Luke, due to electrical & parking issues. It is not known at this time what will happen with the property. OWANA is automating their membership and looking to raise dues.
12. Other Business.
No Other Business was discussed.
13. Executive Session, if necessary.
The Board did not meet in Executive Session.
Action taken via Electronic Vote:
On January 30, 2025, the board authorized Kim O’Brien to sign an affidavit on behalf of the Board. The affidavit, which verifies the date of the CCDC loan agreement with the Austin Housing Finance Corporation for the construction of 1611 W. 10th, was required by HUD because the original agreement was not dated. This matter was time-sensitive and could not wait until the February 2025 meeting.
Minutes, January 21, 2025
Minutes from the January 21, 2025 Clarksville CDC Monthly Meeting
Due to inclement weather, the meeting was held virtually.
Board members present: Aubrey Carter, BJ Friedman, Paula Hern, Felecia Miller, Kim O’Brien, Chris Thomas
1. Approval of minutes from the November 19, 2024 monthly meeting.
On a motion by Chris, seconded by Aubrey, the minutes were approved.
2. Presentation of monthly financial reports. Brad Prak, Prak Property Management.
Brad was unable to attend the meeting.
The November and December financial reports are posted on the CCDC website.
3. Monthly property reports:
a. CCDC properties managed by Prak Property Management.
Kim shared information shared by Brad that all but 2 vacancies have been pre-leased. Candidates are being considered for the remaining 2.
b. New construction at 1611 W. 10th Street. Kim O’Brien.
Kim reported that the majority of the work on the house is completed, but a slew of inspections must be completed before we can receive our Certificate of Occupancy. Sod will go in as soon as the weather allows.
4. Discussion of board vacancies.
Five members expressed interest in filling the current two vacancies on the CCDC Board.
After going into Executive Session, all board members present voted to appoint Billy Edwards to the term that expires in April 2025, and Amanda Cox to the term that expires April 2026.
5. Discussion of opening a separate checking account for the Haskell House. BJ Friedman.
BJ reported that it will ease operations if a separate checking account is opened to pay Haskell House expenses. Frost Bank says that there will be no additional charge for this account. BJ will act as the bookkeeper. On a motion by BJ, seconded by Chris, the board approved setting up a separate checking account.
6. Report on Thanksgiving turkeys for the residents. Felecia Miller.
Felecia submitted a request through HEB’s charitable giving program and received donated turkeys for all residents who wanted them. A few remaining turkeys were distributed through Sweet Home. She thanked BJ and Stan for picking up the turkeys. Plans for next year will include delivering the turkeys directly to the residents’ homes rather than having them pick them up at the Haskell House.
7. Report on CCDC/OWANA Holiday/Caroling event. Paula Hern.
The Holiday/Caroling event was well attended, despite less than ideal weather. Kids enjoyed the ornament-making crafts and the snow machine. Adults enjoyed the libations and delicious tamales. Because of the weather, everyone gathered inside the Haskell House to sing carols, huddling together in the candle light. Afterward, a group of intrepid carolers had a great time circulating through the neighborhood, stopping to sing at residences and the businesses along West Lynn. Thanks to OWANA for helping to fund the event.
8. Report from OWANA Steering and Zoning Committees. Paula Hern & Kim O’Brien.
Paula reported that Steve Amos is now the chair of OWANA. Kim reported the Zoning Committee continues to meet with representatives of the proposed developments at W. 6th Street and N. Lamar and Hartland Plaza (1717 W. 6th Street Lake Austin Commons PUD.)
9. Other Business.
No Other Business was discussed.
10. Executive Session, if necessary.
The Board met in Executive Session to discuss applications received to fill the 2 current CCDC board vacancies.
Actions taken via Electronic Vote:
On November 22, 2024, the board elected Chris Thomas to serve as President of the CCDC board of directors. This term will expire when new officers are elected at the May 2025 monthly board meeting. This matter was time-sensitive and could not wait until the January 2025 meeting.
On November 22, 2024, the board voted unanimously to amend current applicant and resident eligibility criteria. Going forward, CCDC will no longer require tenants to have children under the age of 18. There cannot, however, be a household consisting solely of full-time students. These changes will go into effect December 1, 2024. This matter was time-sensitive and could not wait until the January 2025 meeting.
On December 17, 2024, the board voted unanimously to approve the 2024 Audited Financial Statement, which contained no findings. The matter was time-sensitive and could not wait until the January 2025 meeting.